Rocs, Inc.
Meetings Coordinator
Rocs, Inc., Washington, District of Columbia, us, 20022
Why you want to work here:
We are a DC-based scientific organization with a collegial, collaborative culture, seeking a highly-organized and detail-oriented administrative professional for the position of Meetings Coordinator. This is a full-time opportunity for an energetic individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.Job Overview for the Meetings Coordinator:
The Meetings Coordinator should be comfortable working on multiple projects at the same time and able to problem-solve proactively while maintaining a keen eye for detail and organization. The Meetings Coordinator is expected to be a team player, working collegially and collaboratively with other staff on the Meetings Team and in other departments for the tasks assigned.Responsibilities for the Meetings Coordinator:
Providing customer service to the presenters, submitters, and event attendees via email and phone.Collaborating with the other Meetings Coordinator to organize and oversee the registration desk onsite at the annual convention.Creating and editing content for webpages.Learning and working with the Call for Submissions system to provide customer service to submitters, make edits, and complete other submission-related tasks.Learning and understanding the convention registration system setup to provide customer service to attendees, assist with event setup, and run reports.Working with Senior Managers to organize signage for the annual convention, including putting content together, managing the proof review and approval process, and working with the signage vendor.Coordinating the review process for marketing emails among the Meetings Team.Working with the Meetings Team to evaluate new technologies for essential meeting functions such as submissions, badge printing, mobile app, online planner, etc.Assisting in producing reports on submissions and registration.Coordinating some meeting logistics, such as catering and room setup, for small meetings held in the office.Other duties as assigned.Qualifications for the Meetings Coordinator:
Bachelor’s degree.1-3 years of work experience in meetings, administrative, or project management roles.Proficiency with Microsoft Office (Word, Excel, and Outlook).Excellent written and spoken communication skills.Demonstrated ability to prioritize and manage time effectively.A keen eye for detail and organization.Excellent interpersonal, problem resolution, and teamwork skills.Experience working on webinars and virtual events is a plus.Sound judgment.Ability to travel and work onsite at in-person meetings.Meetings CoordinatorWashington, DC$50K + Benefits
#J-18808-Ljbffr
We are a DC-based scientific organization with a collegial, collaborative culture, seeking a highly-organized and detail-oriented administrative professional for the position of Meetings Coordinator. This is a full-time opportunity for an energetic individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.Job Overview for the Meetings Coordinator:
The Meetings Coordinator should be comfortable working on multiple projects at the same time and able to problem-solve proactively while maintaining a keen eye for detail and organization. The Meetings Coordinator is expected to be a team player, working collegially and collaboratively with other staff on the Meetings Team and in other departments for the tasks assigned.Responsibilities for the Meetings Coordinator:
Providing customer service to the presenters, submitters, and event attendees via email and phone.Collaborating with the other Meetings Coordinator to organize and oversee the registration desk onsite at the annual convention.Creating and editing content for webpages.Learning and working with the Call for Submissions system to provide customer service to submitters, make edits, and complete other submission-related tasks.Learning and understanding the convention registration system setup to provide customer service to attendees, assist with event setup, and run reports.Working with Senior Managers to organize signage for the annual convention, including putting content together, managing the proof review and approval process, and working with the signage vendor.Coordinating the review process for marketing emails among the Meetings Team.Working with the Meetings Team to evaluate new technologies for essential meeting functions such as submissions, badge printing, mobile app, online planner, etc.Assisting in producing reports on submissions and registration.Coordinating some meeting logistics, such as catering and room setup, for small meetings held in the office.Other duties as assigned.Qualifications for the Meetings Coordinator:
Bachelor’s degree.1-3 years of work experience in meetings, administrative, or project management roles.Proficiency with Microsoft Office (Word, Excel, and Outlook).Excellent written and spoken communication skills.Demonstrated ability to prioritize and manage time effectively.A keen eye for detail and organization.Excellent interpersonal, problem resolution, and teamwork skills.Experience working on webinars and virtual events is a plus.Sound judgment.Ability to travel and work onsite at in-person meetings.Meetings CoordinatorWashington, DC$50K + Benefits
#J-18808-Ljbffr