PennWest
Manager of Auxiliary Budget and Operations
PennWest, Washington, District of Columbia, us, 20022
Manager of Auxiliary Budget and Operations
Job Title:
Manager of Auxiliary Budget and OperationsType of Employment:
Full TimeBargaining Unit:
ManagementDepartment:
AccountingJob Summary / Basic Function:Duties include the following:Develops fiscal policies and procedures associated with auxiliary services.Ensures business and financial operations are performed in accordance with university policies, processes, and procedures, as well as federal and state laws; maintains departmental compliance with regulatory and accrediting agency standards, guidelines, and quality assurance standards.Ensures that SAI and the Clarion Foundation are in compliance with the legal requirements for all Bond Documents and Agreements related to housing and works collaboratively with them on the bond bank and investment accounts.Reconciles auxiliary related accounts, including but not limited to shop dollars, laundry, dining, housing, recreational center, and student center to ensure accuracy.Verifies, processes, issues purchase/payment requests, and maintains documentation for auxiliary related accounts including but not limited to campus identification cards, banking services, shop dollars, dining, housing, recreational center, and student center related items and accounts.Assists with Auxiliary contract monitoring by reviewing activities, analyzing activities, assessing contract compliance, and providing financial reporting.Processes withdrawal workflows - monitors and adjusts meal plan related charges for students who change meal plans or separate from the University.Reconciles the dining board billing on a weekly basis for each campus; verifies the number of students participating in each meal plan and processes board invoices for all PennWest campuses.Tracks incentive and commission payments for contracts, ensuring timely payment to the university for rent, account incentives, and revenues.Provides statistical reports, analysis, and information for planning purposes (past, current, and projected costs and earnings, past, current, and projected participants, etc.).Maintains up-to-date and innovative strategies for improvement and fiscal accountability, making appropriate recommendations and changes to enhance the services for our clients.Compiles, prepares, and maintains departmental program reviews and outcomes assessment for auxiliary services.Develops goals and objectives to improve operations and increase effectiveness.Responsible for the monitoring and reconciliation of the general ledger for auxiliary enterprise accounts on an annual basis. Works collaboratively with the Assistant Controller & Controller on fiscal year end audit review and processes.Prepares the annual operating budgets for all auxiliary enterprises.Submits and works collaboratively with the Director of Strategic Planning to ensure accurate budget forecast submission for inclusion in the CPP.Works collaboratively with the California Student Association on the annual operations of the Vulcan Village housing complex and the Clarion Foundation on the annual operations of the Reinhardt Village, Suites on Main and Hilltop housing complexes.Prepares monthly reports as required.Processes construction and working capital draws; tracks contract investment funds.Analyzes operations, trends, costs, revenues, financial commitments, and obligations incurred, to project future revenues and expenses.Reports finances of all auxiliary enterprises, advises about resource utilization, and assumptions underlying budget forecasts including life cycle improvement recommendations.Responsible for all auxiliary related fixed asset accounting, in collaboration with the University fixed asset accountant.Supports component unit auditors in the preparation of financial statements, annual debt coverage ratio, and other required reports.Manages auxiliary service area maintenance and housekeeping needs, in conjunction with the University Facilities Department, including the submission and follow-up of work orders, recommendations for facility enhancements, schedules of maintenance, repair, and/or replacement for equipment used in the auxiliary operations.Coordinates marketing efforts for auxiliary services areas to educate students and consumers about the services being offered, including meeting with student groups.Participates in divisional and university wide activities.Manages the processes to track service requests for laundry, vending, dining, identification cards, and other auxiliary services.Serves as a resource specialist for auxiliary programs and primary point of student contact to manage concerns.Provides first level identification of system issues for auxiliary related inquiries and issues; provides information to the system administrator, information technology, and/or contracted vendor for follow-up as needed; coordinates with repair personnel to resolve issues; logs and maintains files.Required Skills, Knowledge & Abilities:Minimum of Education / Training Required:A master degree in business administration or related field, and seven years of experience in budgeting, accounting and operations of higher education auxiliary facilities. Strong analytical skills and fiscal responsibility. Strong Excel and technology skills.Work Hours:
8am-4pm Monday through FridayPosting Date:
09/10/2024Closing Date:
09/14/2024Diversity Statement:
The Office of Diversity, Equity, and Inclusion is committed to cultivating an environment that advances diversity, equity, and inclusion (DEI). We strive to create a community that affirms the identities of every individual and affords them dignity and respect, regardless of difference.ADA Statement:
To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, Executive Director of Equity and Title IX,
asalsgiver@pennwest.edu ; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.EEO Statement:
Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email
asalsgiver@pennwest.edu
or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
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Job Title:
Manager of Auxiliary Budget and OperationsType of Employment:
Full TimeBargaining Unit:
ManagementDepartment:
AccountingJob Summary / Basic Function:Duties include the following:Develops fiscal policies and procedures associated with auxiliary services.Ensures business and financial operations are performed in accordance with university policies, processes, and procedures, as well as federal and state laws; maintains departmental compliance with regulatory and accrediting agency standards, guidelines, and quality assurance standards.Ensures that SAI and the Clarion Foundation are in compliance with the legal requirements for all Bond Documents and Agreements related to housing and works collaboratively with them on the bond bank and investment accounts.Reconciles auxiliary related accounts, including but not limited to shop dollars, laundry, dining, housing, recreational center, and student center to ensure accuracy.Verifies, processes, issues purchase/payment requests, and maintains documentation for auxiliary related accounts including but not limited to campus identification cards, banking services, shop dollars, dining, housing, recreational center, and student center related items and accounts.Assists with Auxiliary contract monitoring by reviewing activities, analyzing activities, assessing contract compliance, and providing financial reporting.Processes withdrawal workflows - monitors and adjusts meal plan related charges for students who change meal plans or separate from the University.Reconciles the dining board billing on a weekly basis for each campus; verifies the number of students participating in each meal plan and processes board invoices for all PennWest campuses.Tracks incentive and commission payments for contracts, ensuring timely payment to the university for rent, account incentives, and revenues.Provides statistical reports, analysis, and information for planning purposes (past, current, and projected costs and earnings, past, current, and projected participants, etc.).Maintains up-to-date and innovative strategies for improvement and fiscal accountability, making appropriate recommendations and changes to enhance the services for our clients.Compiles, prepares, and maintains departmental program reviews and outcomes assessment for auxiliary services.Develops goals and objectives to improve operations and increase effectiveness.Responsible for the monitoring and reconciliation of the general ledger for auxiliary enterprise accounts on an annual basis. Works collaboratively with the Assistant Controller & Controller on fiscal year end audit review and processes.Prepares the annual operating budgets for all auxiliary enterprises.Submits and works collaboratively with the Director of Strategic Planning to ensure accurate budget forecast submission for inclusion in the CPP.Works collaboratively with the California Student Association on the annual operations of the Vulcan Village housing complex and the Clarion Foundation on the annual operations of the Reinhardt Village, Suites on Main and Hilltop housing complexes.Prepares monthly reports as required.Processes construction and working capital draws; tracks contract investment funds.Analyzes operations, trends, costs, revenues, financial commitments, and obligations incurred, to project future revenues and expenses.Reports finances of all auxiliary enterprises, advises about resource utilization, and assumptions underlying budget forecasts including life cycle improvement recommendations.Responsible for all auxiliary related fixed asset accounting, in collaboration with the University fixed asset accountant.Supports component unit auditors in the preparation of financial statements, annual debt coverage ratio, and other required reports.Manages auxiliary service area maintenance and housekeeping needs, in conjunction with the University Facilities Department, including the submission and follow-up of work orders, recommendations for facility enhancements, schedules of maintenance, repair, and/or replacement for equipment used in the auxiliary operations.Coordinates marketing efforts for auxiliary services areas to educate students and consumers about the services being offered, including meeting with student groups.Participates in divisional and university wide activities.Manages the processes to track service requests for laundry, vending, dining, identification cards, and other auxiliary services.Serves as a resource specialist for auxiliary programs and primary point of student contact to manage concerns.Provides first level identification of system issues for auxiliary related inquiries and issues; provides information to the system administrator, information technology, and/or contracted vendor for follow-up as needed; coordinates with repair personnel to resolve issues; logs and maintains files.Required Skills, Knowledge & Abilities:Minimum of Education / Training Required:A master degree in business administration or related field, and seven years of experience in budgeting, accounting and operations of higher education auxiliary facilities. Strong analytical skills and fiscal responsibility. Strong Excel and technology skills.Work Hours:
8am-4pm Monday through FridayPosting Date:
09/10/2024Closing Date:
09/14/2024Diversity Statement:
The Office of Diversity, Equity, and Inclusion is committed to cultivating an environment that advances diversity, equity, and inclusion (DEI). We strive to create a community that affirms the identities of every individual and affords them dignity and respect, regardless of difference.ADA Statement:
To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, Executive Director of Equity and Title IX,
asalsgiver@pennwest.edu ; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.EEO Statement:
Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email
asalsgiver@pennwest.edu
or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
#J-18808-Ljbffr