Top Tempo Technical
Executive Assistant to Chief Executive Officer
Top Tempo Technical, Pasadena, California, United States, 91122
Executive Assistant / Personal AssistantLocation:
PasadenaPay Rate/Schedule:
Schedule: Monday – Friday 8am-5pm. 3 Days in the office in Pasadena and 2 Days from home. Salary: $85,000-90,000 / year - based on skills and experienceAbout the Role:This role demands excellent organizational and communication skills, discretion, multitasking abilities, and the capability to work effectively both independently and as part of a team.
Previous C-Level Executive Assistant experience required.Responsibilities:Administrative Support: Managing schedules, appointments, and correspondence for the C-Level executive, organizing meetings, and handling travel arrangements.Communication: Acting as a liaison between the executive and internal/external stakeholders, drafting emails, memos, and reports, and handling phone calls.Project Management: Coordinating special projects, conducting research, preparing presentations, and overseeing deadlines.Confidentiality: Handling sensitive information with discretion and maintaining confidentiality at all times.Organizational Skills: Organizing and maintaining files, records, and documents efficiently.Relationship Management: Building and maintaining relationships with key stakeholders, clients, and partners.Problem Solving: Proactively identifying issues and providing solutions, managing conflicts, and making decisions on behalf of the executive when necessary.Adaptability: Being flexible to work in a fast-paced environment, handling multiple tasks, and adjusting priorities as needed.Technology Proficiency: Utilizing various software and tools for scheduling, communication, and documentation (e.g., Microsoft Office, calendar management, etc.).Support Role: Assisting with personal tasks and errands as required by the executive outside of professional responsibilities.Strategic Assistance: Providing input, research, and support on strategic initiatives, assisting in decision-making processes.Professionalism: Representing the executive and the company in a professional and positive manner at all times.Qualifications:Bachelor's Degree RequiredEqual Opportunity Statement:QUALIFIED CANDIDATES APPLY TODAY!
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PasadenaPay Rate/Schedule:
Schedule: Monday – Friday 8am-5pm. 3 Days in the office in Pasadena and 2 Days from home. Salary: $85,000-90,000 / year - based on skills and experienceAbout the Role:This role demands excellent organizational and communication skills, discretion, multitasking abilities, and the capability to work effectively both independently and as part of a team.
Previous C-Level Executive Assistant experience required.Responsibilities:Administrative Support: Managing schedules, appointments, and correspondence for the C-Level executive, organizing meetings, and handling travel arrangements.Communication: Acting as a liaison between the executive and internal/external stakeholders, drafting emails, memos, and reports, and handling phone calls.Project Management: Coordinating special projects, conducting research, preparing presentations, and overseeing deadlines.Confidentiality: Handling sensitive information with discretion and maintaining confidentiality at all times.Organizational Skills: Organizing and maintaining files, records, and documents efficiently.Relationship Management: Building and maintaining relationships with key stakeholders, clients, and partners.Problem Solving: Proactively identifying issues and providing solutions, managing conflicts, and making decisions on behalf of the executive when necessary.Adaptability: Being flexible to work in a fast-paced environment, handling multiple tasks, and adjusting priorities as needed.Technology Proficiency: Utilizing various software and tools for scheduling, communication, and documentation (e.g., Microsoft Office, calendar management, etc.).Support Role: Assisting with personal tasks and errands as required by the executive outside of professional responsibilities.Strategic Assistance: Providing input, research, and support on strategic initiatives, assisting in decision-making processes.Professionalism: Representing the executive and the company in a professional and positive manner at all times.Qualifications:Bachelor's Degree RequiredEqual Opportunity Statement:QUALIFIED CANDIDATES APPLY TODAY!
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