City of Seattle
Senior Grant Funds Coordinator (Project Funds & Agreements Coordinator, Senior)
City of Seattle, Seattle, Washington, us, 98127
Vision:
Seattle is a thriving and equitable community powered by dependable transportation.Mission:
To deliver a transportation system that provides safe and affordable access to places and opportunities.At the Seattle Department of Transportation (SDOT), we are recognized across the country for our efforts in combining different modes of transportation to make travel easier and more convenient. As our city grows quickly, we're always thinking about how to make transportation more accessible, safe, affordable, and reliable for people who live in, work in, and visit Seattle. We're passionate about creating an equitable, sustainable, and vibrant city for everyone.We have important jobs to do at SDOT. We look after the city's transportation network, add more bicycle and pedestrian paths, take care of over 240 bridges, and help people get better access to the regional transit system. We're a team of nearly 1,200 hardworking people, ready to serve Seattle's public transportation needs 24 hours a day, 7 days a week, no matter the weather.SDOT has an exciting opportunity for a collaborative and detail-oriented
Senior Grant Funds Coordinator (Project Funds & Agreements Coordinator, Senior)
within our Finance and Administration Division. This key team member will provide complex Federal and State grants administration for SDOT, including grants reporting, tracking, communication, budget management, grant process improvements, and training. Additionally, this role will support data reporting, policy, process, and system improvements leveraging technological solutions. The position involves working across the entire organization and collaborating with staff from other departments within the City. Come help keep Seattle moving!Provides quarterly, semi-annual, or annual grant reports to state and federal agencies, including Washington State Department of Transportation (WSDOT), Puget Sound Regional Council (PSRC), Freight Mobility Strategic Investment Board (FMSIB), Federal Transit Administration (FTA), Federal Highway Administration (FHWA), Federal Railroad Administration (FRA), and U.S. Department of Transportation (USDOT).Serves as the point of contact for SDOT and leads the grant-technical communications (such as grant expenditure and billing status, grant obligation Q&As, changes to the grant-funded project name, schedule, scope, or costs, etc.) with our grantors.Leads SDOT’s quarterly grants check-in with WSDOT and provides comprehensive updates on all WSDOT and FHWA grant-funded projects.Responds to urgent requests for information from state and federal granting agencies on project progress, grant spending, and grant obligation timelines.Prepares grant acceptance and grant-funded budget appropriation requests through annual or supplemental budget cycles.Collaborates with the City Budget Office (CBO) and Citywide Accounting to set up the grant funding sources. Takes corrective actions for the identified grant budget coding issues.Drafts stand-alone legislation (Ordinance and Fiscal Note) for urgent grant acceptance and appropriation requests to the Seattle City Council.Monitors grant budgets versus actual expenditures every month. Explains budget versus expenditure issues during monthly internal grant check-ins and quarterly financial monitoring check-ins.Develops obligation packages for executing the grant agreements with our grantors.Supports department goals in promoting diversity and social justice in keeping with the City’s Race and Social Justice Initiative.Minimum Qualifications:Education:Bachelor's Degree in business or public administration, finance, economics, or related field.Experience:Three (3) years of professional experience in financial analysis, project management, grant administration, inter-agency agreements, or contract administration.OR:
An equivalent combination of education and experience that demonstrates the ability to perform the position duties.Though not requirements, strong candidates will have some of the following experience or are able to describe comparable experience:Strong communication and coordination skills. Demonstrated ability to analyze, present, and communicate information clearly at all levels.Strong critical thinking skills, with attention to detail and the ability to actively manage multiple processes.Strong customer service skills.Proficiency in the Microsoft Office suite, emphasizing Excel, Word, and PowerPoint.Ability to work within SDOT’s Workplace Expectations, including our values of Safety, Respect, Diversity, Trust, Productivity, Integrity, Innovation, Partnership, and Accountability.Ability to effectively work in a multi-cultural workplace with a diverse customer base.Other Requirements:Work Environment / Physical Demands:Work is typically performed in a hybrid work environment in which a minimum of 3 days of the work is completed in a City office, and 2 days of the work is completed remotely in a regular 40-hour work week.Your application will not be reviewed if these items are missing or incomplete.Hiring ProcessApplications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:Completed NEOGOV online application.Supplemental questionnaire responses.Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.Current résumé indicating relevant experience and education.Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including a potential background check.Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.The full salary range for this position is $48.44 - $56.36 hourly.The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:
https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans .Who May Apply:
This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences.Accommodations for people with disabilities are provided on request.The City is a Drug Free Workplace.
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Seattle is a thriving and equitable community powered by dependable transportation.Mission:
To deliver a transportation system that provides safe and affordable access to places and opportunities.At the Seattle Department of Transportation (SDOT), we are recognized across the country for our efforts in combining different modes of transportation to make travel easier and more convenient. As our city grows quickly, we're always thinking about how to make transportation more accessible, safe, affordable, and reliable for people who live in, work in, and visit Seattle. We're passionate about creating an equitable, sustainable, and vibrant city for everyone.We have important jobs to do at SDOT. We look after the city's transportation network, add more bicycle and pedestrian paths, take care of over 240 bridges, and help people get better access to the regional transit system. We're a team of nearly 1,200 hardworking people, ready to serve Seattle's public transportation needs 24 hours a day, 7 days a week, no matter the weather.SDOT has an exciting opportunity for a collaborative and detail-oriented
Senior Grant Funds Coordinator (Project Funds & Agreements Coordinator, Senior)
within our Finance and Administration Division. This key team member will provide complex Federal and State grants administration for SDOT, including grants reporting, tracking, communication, budget management, grant process improvements, and training. Additionally, this role will support data reporting, policy, process, and system improvements leveraging technological solutions. The position involves working across the entire organization and collaborating with staff from other departments within the City. Come help keep Seattle moving!Provides quarterly, semi-annual, or annual grant reports to state and federal agencies, including Washington State Department of Transportation (WSDOT), Puget Sound Regional Council (PSRC), Freight Mobility Strategic Investment Board (FMSIB), Federal Transit Administration (FTA), Federal Highway Administration (FHWA), Federal Railroad Administration (FRA), and U.S. Department of Transportation (USDOT).Serves as the point of contact for SDOT and leads the grant-technical communications (such as grant expenditure and billing status, grant obligation Q&As, changes to the grant-funded project name, schedule, scope, or costs, etc.) with our grantors.Leads SDOT’s quarterly grants check-in with WSDOT and provides comprehensive updates on all WSDOT and FHWA grant-funded projects.Responds to urgent requests for information from state and federal granting agencies on project progress, grant spending, and grant obligation timelines.Prepares grant acceptance and grant-funded budget appropriation requests through annual or supplemental budget cycles.Collaborates with the City Budget Office (CBO) and Citywide Accounting to set up the grant funding sources. Takes corrective actions for the identified grant budget coding issues.Drafts stand-alone legislation (Ordinance and Fiscal Note) for urgent grant acceptance and appropriation requests to the Seattle City Council.Monitors grant budgets versus actual expenditures every month. Explains budget versus expenditure issues during monthly internal grant check-ins and quarterly financial monitoring check-ins.Develops obligation packages for executing the grant agreements with our grantors.Supports department goals in promoting diversity and social justice in keeping with the City’s Race and Social Justice Initiative.Minimum Qualifications:Education:Bachelor's Degree in business or public administration, finance, economics, or related field.Experience:Three (3) years of professional experience in financial analysis, project management, grant administration, inter-agency agreements, or contract administration.OR:
An equivalent combination of education and experience that demonstrates the ability to perform the position duties.Though not requirements, strong candidates will have some of the following experience or are able to describe comparable experience:Strong communication and coordination skills. Demonstrated ability to analyze, present, and communicate information clearly at all levels.Strong critical thinking skills, with attention to detail and the ability to actively manage multiple processes.Strong customer service skills.Proficiency in the Microsoft Office suite, emphasizing Excel, Word, and PowerPoint.Ability to work within SDOT’s Workplace Expectations, including our values of Safety, Respect, Diversity, Trust, Productivity, Integrity, Innovation, Partnership, and Accountability.Ability to effectively work in a multi-cultural workplace with a diverse customer base.Other Requirements:Work Environment / Physical Demands:Work is typically performed in a hybrid work environment in which a minimum of 3 days of the work is completed in a City office, and 2 days of the work is completed remotely in a regular 40-hour work week.Your application will not be reviewed if these items are missing or incomplete.Hiring ProcessApplications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:Completed NEOGOV online application.Supplemental questionnaire responses.Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.Current résumé indicating relevant experience and education.Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including a potential background check.Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.The full salary range for this position is $48.44 - $56.36 hourly.The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:
https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans .Who May Apply:
This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences.Accommodations for people with disabilities are provided on request.The City is a Drug Free Workplace.
#J-18808-Ljbffr