University of Arkansas System
Administrative Specialist III
University of Arkansas System, Lonoke, Arkansas, United States, 72086
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students".
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Closing Date:
Type of Position:
Clerical
Workstudy Position:
No
Job Type:
Regular
Work Shift:
Sponsorship Available:
No
Institution Name:
Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.
Department:
Lonoke Extension Center Director
Department's Website:
uada.edu
Summary of Job Duties:
Summary:
The Administrative Specialist III is responsible for performing administrative duties including human resources, finance and general office management.
Job Duties:
Performs administrative duties for the department.
Answers phone calls for assigned faculty and staff, directing calls and responding to inquiries and requests for information. Processes incoming and outgoing mail. Handles routine correspondence. Maintains up to date mailing list and program files.
Maintains familiarity with UADA policies and procedures. Maintains understanding of Workday processes. Attends required meetings and training sessions to keep up to date on policy and procedures for UADA.
Assists department head or associate department head with hiring processes such as position descriptions, job requisitions, and new employee onboarding.
Assists supervisor and department faculty and staff with plans and arrangements for upcoming meetings, seminars, and training and with the preparation of documents or materials that may be needed. Arranges for meeting facilities, transportation, lodging, catering, and/or meals.
Reponsible for gathering data and creating various documents for end of year reporting and evaluations.
Gathers appropriate paperwork and documentation for internal grants for assigned specialist.
Maintains departmental budget and account balances for grants and other funding sources.
Completes all steps of the procurement process, from requesting bids or locating necessary items to completing purchase requisitions in Workday
Provides required documentation to expedite payments and reimbursements.
Maintains inventory control of equipment for department. Orders and maintains sufficient stock of office supplies for department.
Responsible for completing spend authorizations and assisting with travel arrangements such as registration, lodging, transportation, etc., for faculty and staff.
Prepares and completes expense reports for assigned faculty and staff.
Distributes daily assignments and instructions as needed to support staff or volunteers to ensure deadlines are met.
Timekeeper for self and temporary/part time employees.
Responsible for keeping updated calendar for Department/Supervisor.
Processes state vehicle logs in Fleet Commander Software and completes fuel card expense reports.
Maintains professional appearance and attitude.
Approve Workday entries for department.
Other duties as assigned.
Qualifications:
Minimum Qualifications
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.
Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability t
Additional Information:
Salary Information:
30,000
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Travis Faske
Director of Lonoke Ag Center
tfaske@uada.edu
501-676-3124
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Sitting, Talking
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Closing Date:
Type of Position:
Clerical
Workstudy Position:
No
Job Type:
Regular
Work Shift:
Sponsorship Available:
No
Institution Name:
Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.
Department:
Lonoke Extension Center Director
Department's Website:
uada.edu
Summary of Job Duties:
Summary:
The Administrative Specialist III is responsible for performing administrative duties including human resources, finance and general office management.
Job Duties:
Performs administrative duties for the department.
Answers phone calls for assigned faculty and staff, directing calls and responding to inquiries and requests for information. Processes incoming and outgoing mail. Handles routine correspondence. Maintains up to date mailing list and program files.
Maintains familiarity with UADA policies and procedures. Maintains understanding of Workday processes. Attends required meetings and training sessions to keep up to date on policy and procedures for UADA.
Assists department head or associate department head with hiring processes such as position descriptions, job requisitions, and new employee onboarding.
Assists supervisor and department faculty and staff with plans and arrangements for upcoming meetings, seminars, and training and with the preparation of documents or materials that may be needed. Arranges for meeting facilities, transportation, lodging, catering, and/or meals.
Reponsible for gathering data and creating various documents for end of year reporting and evaluations.
Gathers appropriate paperwork and documentation for internal grants for assigned specialist.
Maintains departmental budget and account balances for grants and other funding sources.
Completes all steps of the procurement process, from requesting bids or locating necessary items to completing purchase requisitions in Workday
Provides required documentation to expedite payments and reimbursements.
Maintains inventory control of equipment for department. Orders and maintains sufficient stock of office supplies for department.
Responsible for completing spend authorizations and assisting with travel arrangements such as registration, lodging, transportation, etc., for faculty and staff.
Prepares and completes expense reports for assigned faculty and staff.
Distributes daily assignments and instructions as needed to support staff or volunteers to ensure deadlines are met.
Timekeeper for self and temporary/part time employees.
Responsible for keeping updated calendar for Department/Supervisor.
Processes state vehicle logs in Fleet Commander Software and completes fuel card expense reports.
Maintains professional appearance and attitude.
Approve Workday entries for department.
Other duties as assigned.
Qualifications:
Minimum Qualifications
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.
Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability t
Additional Information:
Salary Information:
30,000
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Travis Faske
Director of Lonoke Ag Center
tfaske@uada.edu
501-676-3124
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Sitting, Talking
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes