The Regents of the University of California on behalf of their Los Angeles Campus
Payroll Specialist
The Regents of the University of California on behalf of their Los Angeles Campus, Los Angeles, California, United States, 90079
Position Summary
Under the direction and supervision of the Manager Service Officer (MSO) of the Materials Science and Engineering, manage all aspects of Personnel/Payroll, including monthly and biweekly payroll expenses. Responsible for all online personnel, finance, and administrative transactions utilizing UCLA UCPATH, I-9 tracker, E-Verify processing, and Glacier Tax system for international employees. Serve as a primary DTA for the Department (TRS) biweekly and monthly time reports. Reconcile payroll reports (DOPE) and coordinate visa requests and extensions as needed. Skill in organizing and setting priorities to complete work in a timely manner despite changes in workload, pressure of deadlines, and competing requirements. Responsible for all aspects of personnel and payroll functions for permanent and temporary, full and part-time employees, including undergraduate students, graduate students' academic apprentices, limited and career staff, postdoctoral scholars, and visiting scholars in the Materials Science and Engineering Department. Update and maintain employee databases and personnel files, enter data using the UC payroll system (UCPATH) and time reporting systems (TRS); process biweekly and monthly payroll, retroactive salary adjustments, promotions, merit, and payroll expense transfers. Process employment, termination, reappointment, merits, and promotions. Work closely with supervisors and employees to ensure the accuracy of transactions and resolve any anomalies. Assist in job posting and recruiting processes for hiring and releasing personnel; interpret and apply policies appropriately. Collaborate to ensure payroll is correctly charged to sponsored research accounts and adjust as necessary. Oversee and provide backup for hiring, handling payroll, and contracts. Facilitate visa processing (J1, H-1B) for international employees. Coordinate performance evaluations and merits according to policy. Oversee execution of visiting scholars and graduate researchers. Responsible for volunteers and administration of work-study funding. The candidate must be skilled in establishing and adjusting priorities that reflect the relative importance of each job responsibility. Provide administrative support to the MSO as needed.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package
to discover benefits that start on day one, and
UC Total Compensation Estimator
to calculate the total compensation value with benefits.
Qualifications
Minimum of two years of professional experience in HR administration (Preferred).Demonstrated knowledge of Payroll and Staff Personnel, UCPATH, PPS, MAP, AFSCME, and Academic Apprentice personnel policies and procedures, PeopleSoft/Oracle based systems, Microsoft (Word, Excel, Access, PowerPoint), Google (Drive, Form, Sheet, Email etiquette, and Box). Skill in using spreadsheet software to organize and summarize quantitative and categorical information. Familiarity with a variety of software systems and the underlying logic and data structures on which they are based. (Preferred)Ability to solicit and master complex information and communicate it effectively to faculty, staff, and students. Interpersonal skills to effectively interact with faculty, staff, students, and other campus units in all situations, including those that are hostile and sensitive. Skill in working as part of a team to achieve a common goal. Ability to work with personnel problems calmly and diplomatically while maintaining confidentiality. (Required)Demonstrated knowledge of university resources for needed information and services. Excellent skill in interpreting information, analyzing problems, practices or procedures, formulating logical and objective conclusions, and making recommendations for effective resolutions. (Required)Skill in assembling data from various sources, analyzing the data, and completing summaries and reports based on the data. Mathematical skills to accurately calculate payroll, vacation, and sick leave accruals. Ability to prepare detailed information reports with neatness and accuracy. (Required)Ability to set work priorities according to workflow and meet deadlines within established time constraints. (Required)Skill in working independently and following through on assignments. Ability to work under heavy workload, changing priorities, and constant interruptions. (Required)Skill in using and learning to use modern business applications/software to accomplish tasks. (Required)Knowledge of Academic Apprentice personnel policies and procedures, PeopleSoft/Oracle based systems, Microsoft (Word, Excel, Access, PowerPoint), Google (Drive, Form, Sheet, Email etiquette, and Box). (Required)Interpersonal skills to effectively interact with faculty, staff, students, and other campus units in all situations, including those that are hostile and sensitive. (Preferred)Demonstrated knowledge of university resources for needed information and services. Excellent skill in interpreting information, analyzing problems, practices or procedures, formulating logical and objective conclusions, and making recommendations for effective resolutions. (Required)Skill in assembling data from various sources, analyzing the data, and completing summaries and reports based on the data. Ability to set work priorities according to workflow and meet deadlines within established time constraints. (Preferred)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in a related area and/or equivalent combination of education and experience (Required).
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Schedule
8:00 am - 5:00 pm, Monday thru Friday.
Union/Policy Covered
99-Policy Covered.
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_1953
#J-18808-Ljbffr
Under the direction and supervision of the Manager Service Officer (MSO) of the Materials Science and Engineering, manage all aspects of Personnel/Payroll, including monthly and biweekly payroll expenses. Responsible for all online personnel, finance, and administrative transactions utilizing UCLA UCPATH, I-9 tracker, E-Verify processing, and Glacier Tax system for international employees. Serve as a primary DTA for the Department (TRS) biweekly and monthly time reports. Reconcile payroll reports (DOPE) and coordinate visa requests and extensions as needed. Skill in organizing and setting priorities to complete work in a timely manner despite changes in workload, pressure of deadlines, and competing requirements. Responsible for all aspects of personnel and payroll functions for permanent and temporary, full and part-time employees, including undergraduate students, graduate students' academic apprentices, limited and career staff, postdoctoral scholars, and visiting scholars in the Materials Science and Engineering Department. Update and maintain employee databases and personnel files, enter data using the UC payroll system (UCPATH) and time reporting systems (TRS); process biweekly and monthly payroll, retroactive salary adjustments, promotions, merit, and payroll expense transfers. Process employment, termination, reappointment, merits, and promotions. Work closely with supervisors and employees to ensure the accuracy of transactions and resolve any anomalies. Assist in job posting and recruiting processes for hiring and releasing personnel; interpret and apply policies appropriately. Collaborate to ensure payroll is correctly charged to sponsored research accounts and adjust as necessary. Oversee and provide backup for hiring, handling payroll, and contracts. Facilitate visa processing (J1, H-1B) for international employees. Coordinate performance evaluations and merits according to policy. Oversee execution of visiting scholars and graduate researchers. Responsible for volunteers and administration of work-study funding. The candidate must be skilled in establishing and adjusting priorities that reflect the relative importance of each job responsibility. Provide administrative support to the MSO as needed.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package
to discover benefits that start on day one, and
UC Total Compensation Estimator
to calculate the total compensation value with benefits.
Qualifications
Minimum of two years of professional experience in HR administration (Preferred).Demonstrated knowledge of Payroll and Staff Personnel, UCPATH, PPS, MAP, AFSCME, and Academic Apprentice personnel policies and procedures, PeopleSoft/Oracle based systems, Microsoft (Word, Excel, Access, PowerPoint), Google (Drive, Form, Sheet, Email etiquette, and Box). Skill in using spreadsheet software to organize and summarize quantitative and categorical information. Familiarity with a variety of software systems and the underlying logic and data structures on which they are based. (Preferred)Ability to solicit and master complex information and communicate it effectively to faculty, staff, and students. Interpersonal skills to effectively interact with faculty, staff, students, and other campus units in all situations, including those that are hostile and sensitive. Skill in working as part of a team to achieve a common goal. Ability to work with personnel problems calmly and diplomatically while maintaining confidentiality. (Required)Demonstrated knowledge of university resources for needed information and services. Excellent skill in interpreting information, analyzing problems, practices or procedures, formulating logical and objective conclusions, and making recommendations for effective resolutions. (Required)Skill in assembling data from various sources, analyzing the data, and completing summaries and reports based on the data. Mathematical skills to accurately calculate payroll, vacation, and sick leave accruals. Ability to prepare detailed information reports with neatness and accuracy. (Required)Ability to set work priorities according to workflow and meet deadlines within established time constraints. (Required)Skill in working independently and following through on assignments. Ability to work under heavy workload, changing priorities, and constant interruptions. (Required)Skill in using and learning to use modern business applications/software to accomplish tasks. (Required)Knowledge of Academic Apprentice personnel policies and procedures, PeopleSoft/Oracle based systems, Microsoft (Word, Excel, Access, PowerPoint), Google (Drive, Form, Sheet, Email etiquette, and Box). (Required)Interpersonal skills to effectively interact with faculty, staff, students, and other campus units in all situations, including those that are hostile and sensitive. (Preferred)Demonstrated knowledge of university resources for needed information and services. Excellent skill in interpreting information, analyzing problems, practices or procedures, formulating logical and objective conclusions, and making recommendations for effective resolutions. (Required)Skill in assembling data from various sources, analyzing the data, and completing summaries and reports based on the data. Ability to set work priorities according to workflow and meet deadlines within established time constraints. (Preferred)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in a related area and/or equivalent combination of education and experience (Required).
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Schedule
8:00 am - 5:00 pm, Monday thru Friday.
Union/Policy Covered
99-Policy Covered.
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_1953
#J-18808-Ljbffr