Atrium Staffing
Senior Administrative Assistant
Atrium Staffing, Boston, Massachusetts, us, 02298
About Atrium:What you do matters . As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.Client Overview:Our client, a well-established Financial Services company with over 60 years of rich history and recognition for their excellence in the Financial Services industry. This company offers an excellent launchpad for careers throughout the financial services industry, from Administrative to customer service, marketing, and human resources. We enjoy helping young professionals of all backgrounds grow within the roles they love. By starting your career journey with us, you’ll instantly gain access to a support structure and community of dedicated and passionate associates who can help you accelerate your career. They are seeking a temporary
Senior Administrative Assistant
to assist while an Internal employee is on leave until early February.Salary/Hourly Rate:$23.92/hrPosition Overview:The Senior Administrative Assistant oversees the development and implementation of administrative policies and procedures to ensure efficient office operations. The role coordinates and supports projects and initiatives, maintains accurate records, and assists with financial tasks. The Senior Administrative Assistant will manage vendor relationships, resolve administrative issues, and ensure industry standards and regulations compliance. The ideal candidate should have excellent communication and organizational skills, be detail-oriented, and have a solid ability to multitask in a fast-paced environment.Responsibilities of the Senior Administrative Assistant:
Develop and implement administrative policies and procedures to ensure efficient office operations and compliance with company standards and regulations
Maintains and organizes electronic and physical filing systems and ensures documents are accurately labeled, stored, and easily accessible for retrieval
Maintains and updates databases, spreadsheets, and other records to ensure the accuracy and accessibility of information for decision-making and reporting purposes
Coordinates with external vendors and suppliers, negotiates contracts, processes payments, and resolves issues to ensure smooth operations and cost-effective solutions
Identifies and resolves administrative issues and challenges, proactively addresses concerns, and implements solutions to improve efficiency and effectiveness
Organizes and coordinates company events, meetings, and conferences and contributes to venue selection, catering arrangements, guest invitations, and logistical support
Monitors and ensures compliance with relevant laws, regulations, and industry standards, such as data protection, privacy, and security measures
Provide leadership and guidance to administrative staff, assign tasks, oversee workloads, and provide training and development opportunities
Qualifications for the Senior Administrative Assistant:
Minimum of 3+ years of Executive Assistant or Senior Administrative Assistant experience in a corporate financial setting (We are NOT seeking candidates who have worked in healthcare, at a bank or small businesses/offices)
Proficiency in computer skills, including MS Office (Word, Excel, Outlook)
Strong understanding of commercial lending concepts and experience in a loan operations environment
Excellent knowledge and understanding of collateral perfection requirements, commercial loan documents, and corporate credit policy
Proficiency in Google Suite and familiarity with virtual meeting platforms (Zoom, Teams)
Detail-oriented with strong problem-solving abilities
Ability to work independently and collaboratively in a team environment
High level of discretion and professionalism when handling sensitive information
Education Requirements:
High School diploma or GED is required
Benefits:
Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)
Senior Administrative Assistant
to assist while an Internal employee is on leave until early February.Salary/Hourly Rate:$23.92/hrPosition Overview:The Senior Administrative Assistant oversees the development and implementation of administrative policies and procedures to ensure efficient office operations. The role coordinates and supports projects and initiatives, maintains accurate records, and assists with financial tasks. The Senior Administrative Assistant will manage vendor relationships, resolve administrative issues, and ensure industry standards and regulations compliance. The ideal candidate should have excellent communication and organizational skills, be detail-oriented, and have a solid ability to multitask in a fast-paced environment.Responsibilities of the Senior Administrative Assistant:
Develop and implement administrative policies and procedures to ensure efficient office operations and compliance with company standards and regulations
Maintains and organizes electronic and physical filing systems and ensures documents are accurately labeled, stored, and easily accessible for retrieval
Maintains and updates databases, spreadsheets, and other records to ensure the accuracy and accessibility of information for decision-making and reporting purposes
Coordinates with external vendors and suppliers, negotiates contracts, processes payments, and resolves issues to ensure smooth operations and cost-effective solutions
Identifies and resolves administrative issues and challenges, proactively addresses concerns, and implements solutions to improve efficiency and effectiveness
Organizes and coordinates company events, meetings, and conferences and contributes to venue selection, catering arrangements, guest invitations, and logistical support
Monitors and ensures compliance with relevant laws, regulations, and industry standards, such as data protection, privacy, and security measures
Provide leadership and guidance to administrative staff, assign tasks, oversee workloads, and provide training and development opportunities
Qualifications for the Senior Administrative Assistant:
Minimum of 3+ years of Executive Assistant or Senior Administrative Assistant experience in a corporate financial setting (We are NOT seeking candidates who have worked in healthcare, at a bank or small businesses/offices)
Proficiency in computer skills, including MS Office (Word, Excel, Outlook)
Strong understanding of commercial lending concepts and experience in a loan operations environment
Excellent knowledge and understanding of collateral perfection requirements, commercial loan documents, and corporate credit policy
Proficiency in Google Suite and familiarity with virtual meeting platforms (Zoom, Teams)
Detail-oriented with strong problem-solving abilities
Ability to work independently and collaboratively in a team environment
High level of discretion and professionalism when handling sensitive information
Education Requirements:
High School diploma or GED is required
Benefits:
Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)