Guardian Fire Services
Payroll & HR Administrator
Guardian Fire Services, Santa Ana, California, United States, 92725
Payroll & HR Administrator
Join the Fire Safety First Team!
FSF has been successful in serving SoCal's fire protection needs for nearly 50 years. We have grown into a dynamic team of creative minds and professionals with years of industry practice. FSF offers a fun and collaborative work environment where individuals are given the opportunity to learn and grow!
Job Summary:
The Payroll/HR position works closely with the company’s leadership. This role requires attention to detail, excellent judgment regarding private information, and an exceptional ability to maintain an efficient and organized workflow. The priorities are Payroll, Benefits, and 401K administration, along with knowledge of recruiting and CA and federal employment regulations. This role must be a knowledgeable user of HRIS systems and online portals to optimize Human Resources processes. The HR Generalist plays a critical role in providing a seamless HR environment via accurate and accessible help regarding payroll and human resources support.
Essential Duties and Responsibilities:
Supports the company by implementing accurate Payroll and HR programs that will enhance and improve the employee experience and subsequent business success.
Remains knowledgeable and up to date on changes and developments of regulations and new company procedures as relates to payroll and human resources.
Facilitates interactions with brokers on Benefits, Retirement, and Workers' Compensation; assists employees with questions and resolves issues.
Ensures payroll is processed accurately and timely while working with the payroll vendor to optimize the platform and account for all payroll deductions to third parties and tax authorities.
Collaborates on payroll-related projects and initiatives; implements ongoing improvement and use of the payroll system.
Uses Payroll system effectively and efficiently and trains supervisors and employees on its optimal use.
Works with finance to administrate proper pay for non-exempt, exempt, sales commissions, etc., and answers questions regarding Fixed and Variable pay.
Ensures compliance with required wage and hour laws and reporting requirements.
Reviews payroll for outlying issues; audits monthly, quarterly, and annual reporting as required.
Supports and maintains all aspects of the payroll tax function including monitoring quarterly tax reports and year-end W-2 processing.
Works with Corporate and in-house Recruiters to optimize systems and online tools to create a flow of qualified candidates.
Executes ongoing HR activities such as policy administration, onboarding, offboarding, employee data maintenance, training, reporting, and leaves.
Provides reports to assist the HR team in annual reporting for EEO1/Vets 100, ACA, non-discrimination testing for benefits plans.
Resolves employee questions related to pay and benefits deductions.
Initiates employee changes in the payroll system; confirms with all necessary parties ensuring appropriate documentation has been properly obtained.
Assists with separation document preparation as needed and inputs data into necessary portals.
Maintains employee personnel files within Paycom and internal files.
Reviews benefits billings and audits against payroll deductions.
Inputs Leave of Absence information into HRIS and accurately tracks LOA while interacting with employees as needed.
Conducts new employee onboarding optimizing HRIS and engaging all necessary parties.
Oversees the company’s Performance Review process.
Manages interactions between staff and escalates employee relations as needed.
Demonstrates excellent communication skills to convey information clearly and effectively at all levels of the organization.
Helps to identify continuous improvement in payroll and HR processes and offers solutions to promote efficiency.
Adheres to all company employment policies and safe practices.
Performs other duties as assigned.
Experience/Training/Education:
Bachelor’s Degree in Human Resources, Business, Accounting, or another related field, preferred.
HR Certification, a plus.
4+ years’ experience in Payroll processing and tax administration experience preferred.
Strong working knowledge of technical HR software and developing reports.
Job Type:
Full-time, on-site, Monday - Friday
40 hours a week
Benefits:
401K/Roth Retirement Option with up to 4% Match, no vesting period.
Medical Insurance Paid for Employee.
Paid Time Off - 10 Days Accrued First Year.
Employee Assistance Program.
7 to 8 Paid Holidays.
Option to add Dental and/or Vision.
Optional Life Insurance.
FSA/HSA Program.
About the Company:Fire Safety First is a full-service fire protection company serving all of Southern California. We strive to deliver fire protection and life safety solutions that protect people and assets from harm. Our company is growing and looking for talented individuals to join us in our mission!
Fire Safety First is committed to a respectful and purposeful work environment; this includes each team member taking responsibility for the greater good of the company and its goal to provide exceptional customer service. Each team member is expected to strive for excellence in all aspects of their work.
Fire Safety First is an Equal Opportunity Employer; we proudly promote a diverse workforce and do not discriminate. We encourage all employees and applicants who meet the position requirements to apply for advancement within the organization regardless of race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Harassment or inappropriate behavior of any kind is not tolerated and could be grounds for termination.
If assistance or an accommodation due to a disability is needed, please discuss with Human Resources and/or the hiring manager.
#J-18808-Ljbffr
Join the Fire Safety First Team!
FSF has been successful in serving SoCal's fire protection needs for nearly 50 years. We have grown into a dynamic team of creative minds and professionals with years of industry practice. FSF offers a fun and collaborative work environment where individuals are given the opportunity to learn and grow!
Job Summary:
The Payroll/HR position works closely with the company’s leadership. This role requires attention to detail, excellent judgment regarding private information, and an exceptional ability to maintain an efficient and organized workflow. The priorities are Payroll, Benefits, and 401K administration, along with knowledge of recruiting and CA and federal employment regulations. This role must be a knowledgeable user of HRIS systems and online portals to optimize Human Resources processes. The HR Generalist plays a critical role in providing a seamless HR environment via accurate and accessible help regarding payroll and human resources support.
Essential Duties and Responsibilities:
Supports the company by implementing accurate Payroll and HR programs that will enhance and improve the employee experience and subsequent business success.
Remains knowledgeable and up to date on changes and developments of regulations and new company procedures as relates to payroll and human resources.
Facilitates interactions with brokers on Benefits, Retirement, and Workers' Compensation; assists employees with questions and resolves issues.
Ensures payroll is processed accurately and timely while working with the payroll vendor to optimize the platform and account for all payroll deductions to third parties and tax authorities.
Collaborates on payroll-related projects and initiatives; implements ongoing improvement and use of the payroll system.
Uses Payroll system effectively and efficiently and trains supervisors and employees on its optimal use.
Works with finance to administrate proper pay for non-exempt, exempt, sales commissions, etc., and answers questions regarding Fixed and Variable pay.
Ensures compliance with required wage and hour laws and reporting requirements.
Reviews payroll for outlying issues; audits monthly, quarterly, and annual reporting as required.
Supports and maintains all aspects of the payroll tax function including monitoring quarterly tax reports and year-end W-2 processing.
Works with Corporate and in-house Recruiters to optimize systems and online tools to create a flow of qualified candidates.
Executes ongoing HR activities such as policy administration, onboarding, offboarding, employee data maintenance, training, reporting, and leaves.
Provides reports to assist the HR team in annual reporting for EEO1/Vets 100, ACA, non-discrimination testing for benefits plans.
Resolves employee questions related to pay and benefits deductions.
Initiates employee changes in the payroll system; confirms with all necessary parties ensuring appropriate documentation has been properly obtained.
Assists with separation document preparation as needed and inputs data into necessary portals.
Maintains employee personnel files within Paycom and internal files.
Reviews benefits billings and audits against payroll deductions.
Inputs Leave of Absence information into HRIS and accurately tracks LOA while interacting with employees as needed.
Conducts new employee onboarding optimizing HRIS and engaging all necessary parties.
Oversees the company’s Performance Review process.
Manages interactions between staff and escalates employee relations as needed.
Demonstrates excellent communication skills to convey information clearly and effectively at all levels of the organization.
Helps to identify continuous improvement in payroll and HR processes and offers solutions to promote efficiency.
Adheres to all company employment policies and safe practices.
Performs other duties as assigned.
Experience/Training/Education:
Bachelor’s Degree in Human Resources, Business, Accounting, or another related field, preferred.
HR Certification, a plus.
4+ years’ experience in Payroll processing and tax administration experience preferred.
Strong working knowledge of technical HR software and developing reports.
Job Type:
Full-time, on-site, Monday - Friday
40 hours a week
Benefits:
401K/Roth Retirement Option with up to 4% Match, no vesting period.
Medical Insurance Paid for Employee.
Paid Time Off - 10 Days Accrued First Year.
Employee Assistance Program.
7 to 8 Paid Holidays.
Option to add Dental and/or Vision.
Optional Life Insurance.
FSA/HSA Program.
About the Company:Fire Safety First is a full-service fire protection company serving all of Southern California. We strive to deliver fire protection and life safety solutions that protect people and assets from harm. Our company is growing and looking for talented individuals to join us in our mission!
Fire Safety First is committed to a respectful and purposeful work environment; this includes each team member taking responsibility for the greater good of the company and its goal to provide exceptional customer service. Each team member is expected to strive for excellence in all aspects of their work.
Fire Safety First is an Equal Opportunity Employer; we proudly promote a diverse workforce and do not discriminate. We encourage all employees and applicants who meet the position requirements to apply for advancement within the organization regardless of race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Harassment or inappropriate behavior of any kind is not tolerated and could be grounds for termination.
If assistance or an accommodation due to a disability is needed, please discuss with Human Resources and/or the hiring manager.
#J-18808-Ljbffr