Expeditors
Air Ocean Export Agent
Expeditors, Doral, Florida, United States,
Job Description
Scope of Position:
Assist Manager and Supervisor with all aspects of the Air or Ocean Export Department, while ensuring the proper and timely movement of freight, while providing an exceptional customer service.
Ensure smooth and timely freight process flow.
Prepare various documents for international transportation.
Coordinate and negotiate rates with our contracted vendors in procuring space and services.
Ensure accurate and timely client and vendors billing.
Ensure accurate and timely data entry into our operating system.
Interact with our customers in arranging their international export shipments, meeting customer service standards.
Meet compliance at all times to regulations. This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies / requirements.
Understand department process flow, constantly looking for areas of improved efficiency.
Ensure all customers standard operating procedures are followed as per the DLSOP.
Work with the team on meeting KPI standards, as per the company's procedures.
Monitor shipment reports to ensure total customer satisfaction
Overseas communications
Support the supervisor in the following areas:
Daily review of workflow and operational reports and work with team on updating event codes
Audit files and work with the team on meeting operating process standards
Build and maintaining strong relationships with vendors (airlines, trucking companies, and others) and customers.
Evaluate vendors at defined intervals per company policy, focusing on areas of possible improvements with corrective action plans where needed.
Finances:
Ensure company credit procedures are followed and utilized effectively.
Ensure accurate billing to clients for services performed.
Accurate and timely billing of vendors and resolve accounting issues.
Sales / Retention:
Assist the manager and supervisor in timely responding to requests for information and with market competitive pricing matching the scope of service required by the customer.
Participate to the transition of new business/ updates to existing business as needed.
Assist in retention calls and complete customer reviews with your regular customers to document in the CRS.
People:
Support the supervisor where needed:
Be team player and support colleagues and internal clients with timely information and assistance as needed.
Systems:
Promote productivity tools.
Be open to implementing new system changes and enhancements with your team.
Be involved and suggest system/process improvements.
Set the tone of this environment within your team.
Culture:
Proactively demostrate and promore the company's 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.
Qualifications:Qualifications
1 year + of industry specific experience and/or qualifications.
Good market and product knowledge.
Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
Pro-active, strong organizational skills.
Good computer skills (Excel, Word).
Hazardous Materials certification (preferred).
Professional proficiency in English, knowledge of Spanish, Portuguese and other lanaguages a plus.
Reporting Structure: Air Export Supervisor
Additional Information
Expeditors offers excellent benefits:
Paid Vacation, Holiday, Sick Time
Health Plan: Medical
Life Insurance
Employee Stock Purchase Plan
Training and Personnel Development Program
Growth opportunities within the company
Scope of Position:
Assist Manager and Supervisor with all aspects of the Air or Ocean Export Department, while ensuring the proper and timely movement of freight, while providing an exceptional customer service.
Ensure smooth and timely freight process flow.
Prepare various documents for international transportation.
Coordinate and negotiate rates with our contracted vendors in procuring space and services.
Ensure accurate and timely client and vendors billing.
Ensure accurate and timely data entry into our operating system.
Interact with our customers in arranging their international export shipments, meeting customer service standards.
Meet compliance at all times to regulations. This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies / requirements.
Understand department process flow, constantly looking for areas of improved efficiency.
Ensure all customers standard operating procedures are followed as per the DLSOP.
Work with the team on meeting KPI standards, as per the company's procedures.
Monitor shipment reports to ensure total customer satisfaction
Overseas communications
Support the supervisor in the following areas:
Daily review of workflow and operational reports and work with team on updating event codes
Audit files and work with the team on meeting operating process standards
Build and maintaining strong relationships with vendors (airlines, trucking companies, and others) and customers.
Evaluate vendors at defined intervals per company policy, focusing on areas of possible improvements with corrective action plans where needed.
Finances:
Ensure company credit procedures are followed and utilized effectively.
Ensure accurate billing to clients for services performed.
Accurate and timely billing of vendors and resolve accounting issues.
Sales / Retention:
Assist the manager and supervisor in timely responding to requests for information and with market competitive pricing matching the scope of service required by the customer.
Participate to the transition of new business/ updates to existing business as needed.
Assist in retention calls and complete customer reviews with your regular customers to document in the CRS.
People:
Support the supervisor where needed:
Be team player and support colleagues and internal clients with timely information and assistance as needed.
Systems:
Promote productivity tools.
Be open to implementing new system changes and enhancements with your team.
Be involved and suggest system/process improvements.
Set the tone of this environment within your team.
Culture:
Proactively demostrate and promore the company's 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.
Qualifications:Qualifications
1 year + of industry specific experience and/or qualifications.
Good market and product knowledge.
Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
Pro-active, strong organizational skills.
Good computer skills (Excel, Word).
Hazardous Materials certification (preferred).
Professional proficiency in English, knowledge of Spanish, Portuguese and other lanaguages a plus.
Reporting Structure: Air Export Supervisor
Additional Information
Expeditors offers excellent benefits:
Paid Vacation, Holiday, Sick Time
Health Plan: Medical
Life Insurance
Employee Stock Purchase Plan
Training and Personnel Development Program
Growth opportunities within the company