Operations Assistant, Administrative

Position DetailsPosition InformationPosting date: 09/16/2024 Closing date: Open Until Filled: Yes Position Number: 1128663 Position Title: Operations Assistant, Administrative Department this Position Reports to: Epidemiology Hiring Range Minimum: 23.41/hr Hiring Range Maximum: 29.28/hr Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Non-Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: Location of Position: Lebanon, NHDartmouth Health Remote Work Eligibility?: Onsite only Is this a term position?: No If yes, length of term in months.: NA Is this a grant funded position?: No Position Purpose: Epidemiology is seeking a detail-oriented Operations Assistant who will play a pivotal role in enhancing our department's operations and culture. This position offers a unique opportunity to work closely with faculty, staff, and diverse internal and external stakeholders, ensuring smooth operations and effective communication. Description: Required Qualifications - Education and Yrs Exp: Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: Strong verbal and written communication abilities, paired with excellent interpersonal skills to engage effectively with faculty, staff, and external partners Proven ability to work both independently and collaboratively as part of a team, contributing positively to a dynamic environment. Demonstrated willingness to exercise sound judgment and take initiative, while professionally interacting with a diverse range of faculty personnel and external agencies. Flexible and open to change, with a readiness to pivot as priorities and needs shift within the department Strong ability to plan and prioritize work effectively, managing competing deadlines and responding to changes in schedules with composure. A keen eye for detail, ensuring accuracy and thoroughness in all tasks and communications. Proven ability to maintain confidentiality and foster trust in sensitive situations. Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.Preferred Qualifications: Department Contact for Recruitment Inquiries: Department of Epidemiology Department Contact Phone Number: Epidemiology@dartmouth.edu Department Contact for Cover Letter and Title: Department of Epidemiology Department Contact's Phone Number: Epidemiology@dartmouth.edu Equal Opportunity Employer: Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policyAdditional Instructions: Quick Link: https://searchjobs.dartmouth.edu/postings/75717Key AccountabilitiesDescription: Planning, Coordinating, and SchedulingCoordinate various departmental activities, including faculty and staff meetings, committee meetings, seminar series, educational workshops, and department events, ensuring seamless operations and fostering a collaborative environment.Percentage Of Time: 25 Description: Communication and Administrative Support Serve as the primary point of contact for the department, engaging regularly with diverse constituents while representing the department's interests to the Dean's Office with utmost professionalism and discretion. Prepare and proofread a wide range of materials-from correspondence and reports to agendas and minutes-ensuring accuracy and clarity in all communications. Regularly update and enhance departmental websites to ensure content is current and accessible. Manage departmental email and triage content to prioritize communications effectively. Maintain and organize the department's database platforms, adhering to best practices in records retention. Percentage Of Time: 25 Description: Recruiting Collaborate with the search committee chair in faculty recruitment efforts, skillfully posting job openings and coordinating the interview process with an emphasis on attracting top talent. Assist in the appointment and reappointment processes for faculty and non-faculty academics, ensuring a smooth transition for new hires. Maintain up-to-date departmental HR databases, including job descriptions and organizational charts, while strictly adhering to confidentiality and college policies.Percentage Of Time: 50Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned.