Massachusetts Bay Transportation Authority
Senior Manager Project Controls
Massachusetts Bay Transportation Authority, Boston, Massachusetts, us, 02298
At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability, and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary
The Senior Manager of Project Controls will be involved over the full lifecycle of capital projects assisting with budgeting, planning, scheduling, and reporting for projects within the Authority's Capital Investment Plan (CIP), with the goal of reducing risk while achieving on-budget and on-time performance.
Duties & Responsibilities
Project Budget
Assist in the development and implementation of total project budget, cash flow projections, and estimate at completion (EAC) projections.
Perform cost management, including trending and change management.
Provide QA/QC review of all project budget/cost-related data.
Scheduling
Assist with the development of Master Schedule that will be cost loaded to provide cash flow projections.
Assist with review and analysis of project schedules, assisting Project Managers with monitoring project schedules against actual progress, by comparing baseline and report progress against the schedule, forecasting impacts of proposed changes on schedules.
Assist Project Managers with mitigation strategies should the project experience any delays.
Review schedules to determine the designer and construction contractor compliance with the scheduling requirements included in their contract.
Review and evaluate design schedules for acceptability.
Prepare schedule analysis reports.
Review Contractors Time Impact Analysis submissions.
Manage design and construction planning and scheduling activities provided by outside schedule consultants.
Coordinate proposed schedules with various MBTA Departments to ensure compatibility between all departments.
Claims / Change Orders / Risk / Contingency
Assist the Change Management group with the review and analysis of cost data associated with claims and time extensions.
Analyze project performance data for risk trends.
Assist with monitoring project progress status for earned value analysis.
Coordinate and participate in risk analysis, constructability, and value engineering workshops.
Perform qualitative and quantitative risk assessments.
Identify key risk concerns to future construction projects.
Calculate project schedule and cost contingency.
Other
Maintain Lessons Learned Database for past project performance information sharing.
Assist in the design and development of new Project Control reports.
Participate in the development of business process flow model for existing department workflows and identify solutions to improve existing processes.
Develop materials for public input, including high-quality charts, tables, and presentations.
Perform assigned tasks involving data cleaning, data analysis, qualitative and quantitative analysis, and writing and proof-reading presentations and project reports.
Perform related duties and projects as assigned.
Reports to Deputy Director of Project Controls.
Assist the Deputy Director in the management of a team of Project Controls Analysts.
Minimum Requirements & Qualifications
A Bachelor's degree from an accredited institution in Engineering, Construction Management, or Business Administration.
Five (5) years of experience in project controls, financial reporting, and project management.
Two (2) years of experience supervising consultants and/or employees.
Highly organized with the ability to manage time, resources, and people, with an exceptional ability to handle multiple projects simultaneously.
Expert understanding of Project Budgets, Change Management, Earned Value, Cost, and Schedule management associated with major project execution.
Strong analytical and problem-solving skills. Strong attention to detail.
Excellent communication, analytical, and presentation skills with the ability to influence people at all levels of the organization, both vertically and horizontally.
Ability to learn quickly, take direction, and work independently and to use creative, collaborative, and consultative approaches to resolve issues.
Advanced expertise in Microsoft Office Suite (MS Project, Word, Excel, PowerPoint, etc.).
Advanced expertise with Oracle Primavera P6.
Substitutions Include
A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor’s degree requirement.
An Associate’s degree from an accredited institution and an additional three (3) years of directly related experience substitute for the Bachelor’s degree requirement.
A Master’s degree in a related subject substitutes for two (2) years of general experience.
A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.
Preferred Experience and Skills
A Master’s degree from an accredited institution in Engineering, Construction Management, Business Administration, or a related field with three (3) years of experience in project controls, financial reporting, or project management.
Project Controls experience with large capital projects (over $100 million).
Certification in Project Management (PMP).
AACEI Credential.
Job Conditions:
Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
Ability to provide internal and external customers with courteous and professional experiences.
Ability to work effectively independently and as part of a team (or supervise, if required).
Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless a recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical clinic screening, potentially including a physical examination and drug and alcohol screenings.
Ability to work all shifts and/or locations assigned, directed, or necessary for this position, including (for some transit/operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
Disclaimers and Definitions:
General Disclaimer:
The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
Application Deadlines:
Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
Work Environment:
The physical demands and work environment characteristics described herein are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
Work Eligibility:
Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT/STEM/OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
Interviews:
Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
Safety Sensitive Positions:
Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
On-call or 24/7 Positions:
Employees working in this classification must be available to respond to page/text/call and report to work as determined by assigned department or the Authority.
Essential / Emergency Staff:
During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
ADA Accommodations:
The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
Diversity, Equity, and Inclusion:
The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.
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Job Summary
The Senior Manager of Project Controls will be involved over the full lifecycle of capital projects assisting with budgeting, planning, scheduling, and reporting for projects within the Authority's Capital Investment Plan (CIP), with the goal of reducing risk while achieving on-budget and on-time performance.
Duties & Responsibilities
Project Budget
Assist in the development and implementation of total project budget, cash flow projections, and estimate at completion (EAC) projections.
Perform cost management, including trending and change management.
Provide QA/QC review of all project budget/cost-related data.
Scheduling
Assist with the development of Master Schedule that will be cost loaded to provide cash flow projections.
Assist with review and analysis of project schedules, assisting Project Managers with monitoring project schedules against actual progress, by comparing baseline and report progress against the schedule, forecasting impacts of proposed changes on schedules.
Assist Project Managers with mitigation strategies should the project experience any delays.
Review schedules to determine the designer and construction contractor compliance with the scheduling requirements included in their contract.
Review and evaluate design schedules for acceptability.
Prepare schedule analysis reports.
Review Contractors Time Impact Analysis submissions.
Manage design and construction planning and scheduling activities provided by outside schedule consultants.
Coordinate proposed schedules with various MBTA Departments to ensure compatibility between all departments.
Claims / Change Orders / Risk / Contingency
Assist the Change Management group with the review and analysis of cost data associated with claims and time extensions.
Analyze project performance data for risk trends.
Assist with monitoring project progress status for earned value analysis.
Coordinate and participate in risk analysis, constructability, and value engineering workshops.
Perform qualitative and quantitative risk assessments.
Identify key risk concerns to future construction projects.
Calculate project schedule and cost contingency.
Other
Maintain Lessons Learned Database for past project performance information sharing.
Assist in the design and development of new Project Control reports.
Participate in the development of business process flow model for existing department workflows and identify solutions to improve existing processes.
Develop materials for public input, including high-quality charts, tables, and presentations.
Perform assigned tasks involving data cleaning, data analysis, qualitative and quantitative analysis, and writing and proof-reading presentations and project reports.
Perform related duties and projects as assigned.
Reports to Deputy Director of Project Controls.
Assist the Deputy Director in the management of a team of Project Controls Analysts.
Minimum Requirements & Qualifications
A Bachelor's degree from an accredited institution in Engineering, Construction Management, or Business Administration.
Five (5) years of experience in project controls, financial reporting, and project management.
Two (2) years of experience supervising consultants and/or employees.
Highly organized with the ability to manage time, resources, and people, with an exceptional ability to handle multiple projects simultaneously.
Expert understanding of Project Budgets, Change Management, Earned Value, Cost, and Schedule management associated with major project execution.
Strong analytical and problem-solving skills. Strong attention to detail.
Excellent communication, analytical, and presentation skills with the ability to influence people at all levels of the organization, both vertically and horizontally.
Ability to learn quickly, take direction, and work independently and to use creative, collaborative, and consultative approaches to resolve issues.
Advanced expertise in Microsoft Office Suite (MS Project, Word, Excel, PowerPoint, etc.).
Advanced expertise with Oracle Primavera P6.
Substitutions Include
A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor’s degree requirement.
An Associate’s degree from an accredited institution and an additional three (3) years of directly related experience substitute for the Bachelor’s degree requirement.
A Master’s degree in a related subject substitutes for two (2) years of general experience.
A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.
Preferred Experience and Skills
A Master’s degree from an accredited institution in Engineering, Construction Management, Business Administration, or a related field with three (3) years of experience in project controls, financial reporting, or project management.
Project Controls experience with large capital projects (over $100 million).
Certification in Project Management (PMP).
AACEI Credential.
Job Conditions:
Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
Ability to provide internal and external customers with courteous and professional experiences.
Ability to work effectively independently and as part of a team (or supervise, if required).
Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless a recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical clinic screening, potentially including a physical examination and drug and alcohol screenings.
Ability to work all shifts and/or locations assigned, directed, or necessary for this position, including (for some transit/operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
Disclaimers and Definitions:
General Disclaimer:
The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
Application Deadlines:
Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
Work Environment:
The physical demands and work environment characteristics described herein are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
Work Eligibility:
Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT/STEM/OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
Interviews:
Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
Safety Sensitive Positions:
Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
On-call or 24/7 Positions:
Employees working in this classification must be available to respond to page/text/call and report to work as determined by assigned department or the Authority.
Essential / Emergency Staff:
During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
ADA Accommodations:
The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
Diversity, Equity, and Inclusion:
The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.
#J-18808-Ljbffr