State of Minnesota
Office and Administrative Specialist, Senior
State of Minnesota, Saint Paul, Minnesota, United States, 55199
State of Minnesota - Office and Administrative Specialist, Senior in St. Paul, Minnesota
Job Class:
Office and Administrative Specialist, SeniorAgency:
Corrections DeptJob ID:
80220Location:
St. PaulFull/Part Time:
Full-TimeRegular/Temporary:
UnlimitedWho May Apply:
Open to all qualified job seekersDate Posted:
09/14/2024Closing Date:
09/20/2024Hiring Agency:
Department of CorrectionsDivision/Unit:
Risk Assessment/Community NotificationWork Shift/Work Hours:
Day Shift/8:00 am - 4:30 pmDays of Work:
Monday - FridayTravel Required:
NoSalary Range:
$21.90 - $29.65 / hourly; $45,727 - $61,909 / annuallyClassified Status:
ClassifiedDesignated in Connect 700 Program for Applicants with Disabilities: YesThe work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Two (2) positions will be filled by consideration of all applicants to this posting.These positions provide lead administrative support to Risk Assessment/Community Notification Unit (RA/CN) directors, managers, and other staff by providing support to fulfill legislative mandates under Minn. Stat. §§ 244.05 and 244.052 including the creation and processing of End of Confinement Review Committee (ECRC) materials. These positions provide clerical support to unit staff with preparation of communications, management of workloads, and tracking of electronic documents, reports, and packets using ODocS, COMS, DOC databases, and Microsoft Suite. These positions also fulfill management needs, provide backup coverage of duties for other support staff in the unit, and assist with special projects as requested.Minimum QualificationsSkill in data entry sufficient to enter data into specific databases or tracking systems; maintain accurate records and reports; locate, identify, and correct data entry errors; and receive and review source documents, compare documents to database information, and edit documents.Knowledge of and skill in document and records management sufficient to accurately file and categorize electronic documents and maintain electronic or paper files for efficient organization and retrieval of information.Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets, to enter, compile, store, and retrieve data.Ability to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence).Preferred QualificationsOne or more years of administrative support experience.Experience in and knowledge of the criminal justice system and terminology.Experience and familiarity with concepts, documentation, processes, and management related to persons who have committed sexual offenses and persons who have survived sexual offenses.Knowledge of the Minnesota Data Practices Act, Community Notification Act, Minnesota Statute 611A, and/or MN DOC policies related to community notification, predatory offense registrants, victim notification, and Haven.Experience using DOC-specific databases, such as the Correctional Operations Management System (COMS).Physical RequirementsThe selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Katie Wynn (Katie.Wynn@state.mn.us).Additional RequirementsThe selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.New employees will be fingerprinted within the first 30 days of employment.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.
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Job Class:
Office and Administrative Specialist, SeniorAgency:
Corrections DeptJob ID:
80220Location:
St. PaulFull/Part Time:
Full-TimeRegular/Temporary:
UnlimitedWho May Apply:
Open to all qualified job seekersDate Posted:
09/14/2024Closing Date:
09/20/2024Hiring Agency:
Department of CorrectionsDivision/Unit:
Risk Assessment/Community NotificationWork Shift/Work Hours:
Day Shift/8:00 am - 4:30 pmDays of Work:
Monday - FridayTravel Required:
NoSalary Range:
$21.90 - $29.65 / hourly; $45,727 - $61,909 / annuallyClassified Status:
ClassifiedDesignated in Connect 700 Program for Applicants with Disabilities: YesThe work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Two (2) positions will be filled by consideration of all applicants to this posting.These positions provide lead administrative support to Risk Assessment/Community Notification Unit (RA/CN) directors, managers, and other staff by providing support to fulfill legislative mandates under Minn. Stat. §§ 244.05 and 244.052 including the creation and processing of End of Confinement Review Committee (ECRC) materials. These positions provide clerical support to unit staff with preparation of communications, management of workloads, and tracking of electronic documents, reports, and packets using ODocS, COMS, DOC databases, and Microsoft Suite. These positions also fulfill management needs, provide backup coverage of duties for other support staff in the unit, and assist with special projects as requested.Minimum QualificationsSkill in data entry sufficient to enter data into specific databases or tracking systems; maintain accurate records and reports; locate, identify, and correct data entry errors; and receive and review source documents, compare documents to database information, and edit documents.Knowledge of and skill in document and records management sufficient to accurately file and categorize electronic documents and maintain electronic or paper files for efficient organization and retrieval of information.Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets, to enter, compile, store, and retrieve data.Ability to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence).Preferred QualificationsOne or more years of administrative support experience.Experience in and knowledge of the criminal justice system and terminology.Experience and familiarity with concepts, documentation, processes, and management related to persons who have committed sexual offenses and persons who have survived sexual offenses.Knowledge of the Minnesota Data Practices Act, Community Notification Act, Minnesota Statute 611A, and/or MN DOC policies related to community notification, predatory offense registrants, victim notification, and Haven.Experience using DOC-specific databases, such as the Correctional Operations Management System (COMS).Physical RequirementsThe selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Katie Wynn (Katie.Wynn@state.mn.us).Additional RequirementsThe selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.New employees will be fingerprinted within the first 30 days of employment.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.
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