Clinton Hill Community Action
Director of Finance and Administration
Clinton Hill Community Action, Newark, New Jersey, us, 07175
Job SummaryWe are seeking a skilled Director of Finance and Administration to oversee our administrative operations and ensure efficiency within our organization. The ideal candidate will be responsible for financial management, compliance, and leadership within the administrative department.
General Description:
Responsible for managing finance (e.g., accounting, billing, budgeting) and administrative functions of the organization, integrating accounting, development, and operations to ensure good fiscal stewardship; and, providing administrative leadership to support sustainability, growth, and operational efficiency.
Performance Target(s):
Create a financial management plan and budget with short-term and long-term strategic and tactical goals.
Complete monthly close and prepare timely financial reports by the 15th of each consecutive month.
Secure a clean annual audit and unqualified opinion.
Achieve satisfactory customer service feedback from staff and the Board of Directors on annual end-of-year surveys and evaluations.
Specific duties:
Specific duties include, but are not limited to:
Managing financial operations
Lead the annual budget planning process in conjunction with the Executive Director and the organization’s leadership team.
Oversee management and coordination of accounting, billing, monthly reconciliations, and reporting with the support of an external accountant.
Manage financial accounting software (Aplos), accounts payable system (YoozPay), company credit card (PEX), and related reporting.
Ensure compliance with GAAP standards and regulatory requirements.
Ensure maintenance of financial records and recordkeeping systems, including grant fund accounting and budgeting.
Provide staff training on budget development and management, ethics and accountability, and finance procedures.
Manage the annual audit process and other nonprofit finance-related reporting (e.g., 990 report, Charity Registration).
Manage a variety of compliance and reporting requirements for private and public (e.g., city, state, county, and federal government) funding.
Address areas of opportunity and advise on long-range planning.
Integrating key functions to ensure good fiscal stewardship, sustainability, and growth
Manage accounts payable and bookkeeping process in conjunction with the Executive Director and related staff.
Work closely with the organization’s fund development team to plan, forecast, and track accounts receivable for sustainability and growth.
Engage program directors and managers in the budgeting and forecasting process to ensure spending is aligned with cash flows.
Support human resources by developing and implementing a talent management strategy, focusing on compensation, benefits, and risk management.
Provide administrative leadership for operational efficiency
Supervise operations staff (e.g., Office Manager, Property Manager) to ensure facilities and operations are being managed efficiently.
Providing general support
Represent the organization in related coalitions, meetings, and collaboratives.
Qualifications:
Clinton Hill, South Ward, Newark residents preferred but not required; Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; At least 3 years of experience in nonprofit finance required; Excellent project management and negotiation skills; Good communication and customer service skills; Strong critical thinking and problem-solving skills; Available to work flexible hours, including evenings and weekends; Valid NJ Driver’s License.
To Apply:
Submit resume and cover letter to hr@clintonhillaction.org.
Job Type:
Full-time
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Physical Setting:
Office
Schedule:
Day shift
Evening shift
Monday to Friday
Weekends as needed
Education:
Bachelor's (Required)
Experience:
Non-Profit Finance: 3 years (Required)
License/Certification:
Driver's License (Required)
Ability to Commute:
Newark, NJ 07108 (Required)
Ability to Relocate:
Newark, NJ 07108: Relocate before starting work (Required)
Work Location:
In person
#J-18808-Ljbffr
General Description:
Responsible for managing finance (e.g., accounting, billing, budgeting) and administrative functions of the organization, integrating accounting, development, and operations to ensure good fiscal stewardship; and, providing administrative leadership to support sustainability, growth, and operational efficiency.
Performance Target(s):
Create a financial management plan and budget with short-term and long-term strategic and tactical goals.
Complete monthly close and prepare timely financial reports by the 15th of each consecutive month.
Secure a clean annual audit and unqualified opinion.
Achieve satisfactory customer service feedback from staff and the Board of Directors on annual end-of-year surveys and evaluations.
Specific duties:
Specific duties include, but are not limited to:
Managing financial operations
Lead the annual budget planning process in conjunction with the Executive Director and the organization’s leadership team.
Oversee management and coordination of accounting, billing, monthly reconciliations, and reporting with the support of an external accountant.
Manage financial accounting software (Aplos), accounts payable system (YoozPay), company credit card (PEX), and related reporting.
Ensure compliance with GAAP standards and regulatory requirements.
Ensure maintenance of financial records and recordkeeping systems, including grant fund accounting and budgeting.
Provide staff training on budget development and management, ethics and accountability, and finance procedures.
Manage the annual audit process and other nonprofit finance-related reporting (e.g., 990 report, Charity Registration).
Manage a variety of compliance and reporting requirements for private and public (e.g., city, state, county, and federal government) funding.
Address areas of opportunity and advise on long-range planning.
Integrating key functions to ensure good fiscal stewardship, sustainability, and growth
Manage accounts payable and bookkeeping process in conjunction with the Executive Director and related staff.
Work closely with the organization’s fund development team to plan, forecast, and track accounts receivable for sustainability and growth.
Engage program directors and managers in the budgeting and forecasting process to ensure spending is aligned with cash flows.
Support human resources by developing and implementing a talent management strategy, focusing on compensation, benefits, and risk management.
Provide administrative leadership for operational efficiency
Supervise operations staff (e.g., Office Manager, Property Manager) to ensure facilities and operations are being managed efficiently.
Providing general support
Represent the organization in related coalitions, meetings, and collaboratives.
Qualifications:
Clinton Hill, South Ward, Newark residents preferred but not required; Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; At least 3 years of experience in nonprofit finance required; Excellent project management and negotiation skills; Good communication and customer service skills; Strong critical thinking and problem-solving skills; Available to work flexible hours, including evenings and weekends; Valid NJ Driver’s License.
To Apply:
Submit resume and cover letter to hr@clintonhillaction.org.
Job Type:
Full-time
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Physical Setting:
Office
Schedule:
Day shift
Evening shift
Monday to Friday
Weekends as needed
Education:
Bachelor's (Required)
Experience:
Non-Profit Finance: 3 years (Required)
License/Certification:
Driver's License (Required)
Ability to Commute:
Newark, NJ 07108 (Required)
Ability to Relocate:
Newark, NJ 07108: Relocate before starting work (Required)
Work Location:
In person
#J-18808-Ljbffr