JobRialto
General Business Analyst - Contract Management
JobRialto, San Antonio, Texas, United States, 78208
Description:
Supports a centralized Contract Management team whose core job responsibility is to develop and oversee contracts across various Business Areas assisting with the procurement process; monitoring contract spend/expiration; scoping, mini-bidding & distributing work; tracking cost commitments; verifying and processing invoices and developing standardized reports.
Develops and assists in tracking metrics for business processes.
Collects, documents, and maintains business requirements for business process driven tasks.
Supports established relationships with business and contractors/supplier counter-parts and becomes a credible partner, who seeks to understand business issues. Creates benchmarks and insights based on analytic techniques to address issues and improve ?nancial and operational performance.
Tasks and Responsibilities
Assists with preparing purchase requisitions, solicitation requests (RFP, RFQ, RFI), leads bid/proposal reviews and obtains necessary approvals for all contractual forms.
Assists with the creation of accurate, complete, and strategic purchase requisitions and supporting documents prior to contract development by the Procurement team.
Interacts regularly with Contractors/Suppliers, Contract Managers, Procurement and Accounts Payable ensuring accurate & timely invoice validation and payment.
Plans and facilitates meetings and related materials & communications.
Use appropriate interpersonal skills and communication methods both verbally and written to build constructive relationships with employees, customers, vendors, business units, and other stakeholders to meet shared goals and objectives.
Receives & accurately processes invoice workflows by validating rates, work performed, and deliverables are met in accordance with the contract documents.
Work with Contractors/Suppliers for additional invoice support documentation, invoice discrepancies, rejection of invoices and other invoice related issues
Perform service entry sheet tasks
Processes MYID security requests for contractors
Close tracked cost commitments when invoices are paid
Track and log POs issued with cost estimates and status of invoice payment
Prepare contractor spend summaries using pivot tables
Performs other duties as assigned
Minimum Education
High School Diploma or GED
Minimum Knowledge and Abilities
Basic knowledge of fundamental concepts, practices and procedures of a particular field of specialization.
Incumbent must set priorities, organize work and make occasional exceptions
Ability to multi-task various critical work assignments in a fast-paced environment in a professional manner
Well-developed written and verbal communication skills for interaction with all levels of personnel
Ability to meet goals and objectives with minimal direct supervision
Effective interpersonal and customer service skills
Ability to make recommendations and independent decisions
Exceptionally strong analytical and problem-solving abilities
Ability to interface with high levels of leadership.
Demonstrated ability to forge strong relationships across levels and organizational lines of business.
Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
Preferred Qualifications
Bachelor's degree in Business Administration, Technology, Accounting, Finance or other quantitative field
Knowledge of SAP preferred.
Experience in Procurement, Accounts Payable, Contract Management or Procure to Pay processes
Education:
Bachelors Degree, High School
Supports a centralized Contract Management team whose core job responsibility is to develop and oversee contracts across various Business Areas assisting with the procurement process; monitoring contract spend/expiration; scoping, mini-bidding & distributing work; tracking cost commitments; verifying and processing invoices and developing standardized reports.
Develops and assists in tracking metrics for business processes.
Collects, documents, and maintains business requirements for business process driven tasks.
Supports established relationships with business and contractors/supplier counter-parts and becomes a credible partner, who seeks to understand business issues. Creates benchmarks and insights based on analytic techniques to address issues and improve ?nancial and operational performance.
Tasks and Responsibilities
Assists with preparing purchase requisitions, solicitation requests (RFP, RFQ, RFI), leads bid/proposal reviews and obtains necessary approvals for all contractual forms.
Assists with the creation of accurate, complete, and strategic purchase requisitions and supporting documents prior to contract development by the Procurement team.
Interacts regularly with Contractors/Suppliers, Contract Managers, Procurement and Accounts Payable ensuring accurate & timely invoice validation and payment.
Plans and facilitates meetings and related materials & communications.
Use appropriate interpersonal skills and communication methods both verbally and written to build constructive relationships with employees, customers, vendors, business units, and other stakeholders to meet shared goals and objectives.
Receives & accurately processes invoice workflows by validating rates, work performed, and deliverables are met in accordance with the contract documents.
Work with Contractors/Suppliers for additional invoice support documentation, invoice discrepancies, rejection of invoices and other invoice related issues
Perform service entry sheet tasks
Processes MYID security requests for contractors
Close tracked cost commitments when invoices are paid
Track and log POs issued with cost estimates and status of invoice payment
Prepare contractor spend summaries using pivot tables
Performs other duties as assigned
Minimum Education
High School Diploma or GED
Minimum Knowledge and Abilities
Basic knowledge of fundamental concepts, practices and procedures of a particular field of specialization.
Incumbent must set priorities, organize work and make occasional exceptions
Ability to multi-task various critical work assignments in a fast-paced environment in a professional manner
Well-developed written and verbal communication skills for interaction with all levels of personnel
Ability to meet goals and objectives with minimal direct supervision
Effective interpersonal and customer service skills
Ability to make recommendations and independent decisions
Exceptionally strong analytical and problem-solving abilities
Ability to interface with high levels of leadership.
Demonstrated ability to forge strong relationships across levels and organizational lines of business.
Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
Preferred Qualifications
Bachelor's degree in Business Administration, Technology, Accounting, Finance or other quantitative field
Knowledge of SAP preferred.
Experience in Procurement, Accounts Payable, Contract Management or Procure to Pay processes
Education:
Bachelors Degree, High School