International Bank of Commerce
Electronic Banking Administrative Specialist
International Bank of Commerce, San Antonio, Texas, United States, 78208
IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience.
Time Type:Full time
This is an in-office position.
Department:800 IBC Services Administration
Job Summary:The Electronic Banking Administration Specialist provides daily operational and administrative support by conducting research, preparing detailed statistical & management reports, handling information requests, invoice management, audit and exam requests, IBC Portal/Sharepoint and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, managing calendars and scheduling meetings. May also train and supervise lower-level clerical staff. The information created by the specialist will be used to present at several leadership meetings and conferences (Company Boards, Sales Council meeting, IT-CEO, etc.)
Job Description:
ESSENTIAL JOB FUNCTIONS
The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.Administrative support to Electronic Banking Management team (Online Banking, Treasury & Card Controls) and provides support for the overall success of the Electronic Banking Department.Manage and maintain department manager's schedulesCommunicate and coordinate with executive management, regional bank presidents, legal counsel, bank examiners, vendors, internal and external customersPrepare and process management product reports, annual budget, monthly billings, general ledger, accounts payable, manager reimbursement, expense reports, board presentations and assignments.Update and maintain Electronic Banking PowerBi dashboards. Manage and data gathering and extraction/creation of data with and from vendors and/or internal departments.Assist department managers with internal audit/exam requests, compliance, meetings, travel, vendor visits and presentationsPrepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetingsConduct research, compile data, and prepare reports for presentation by executives, committees, etc.Operate office equipment, such as copiers or phone systems and arrange for repairs when equipment malfunctionsOpen, sort, and distribute incoming mail correspondence for departmentsAnswer phone calls and direct calls to appropriate parties or take messages.Take meeting notes and track action items as requestedOther duties as assignedSKILLS
Excellent verbal/written communicationAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint. Power BI, etc.) & Adobe Acrobat ProExcellent organization and coordination skillsAbility to prioritize and meet time deadlinesAdvanced typing skillsCritical Thinking & Problem SolvingTime ManagementEDUCATION
High School Diploma or GED equivalent requiredSome college preferredPrevious Administrative Assistant experience preferred
Time Type:Full time
This is an in-office position.
Department:800 IBC Services Administration
Job Summary:The Electronic Banking Administration Specialist provides daily operational and administrative support by conducting research, preparing detailed statistical & management reports, handling information requests, invoice management, audit and exam requests, IBC Portal/Sharepoint and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, managing calendars and scheduling meetings. May also train and supervise lower-level clerical staff. The information created by the specialist will be used to present at several leadership meetings and conferences (Company Boards, Sales Council meeting, IT-CEO, etc.)
Job Description:
ESSENTIAL JOB FUNCTIONS
The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents.Administrative support to Electronic Banking Management team (Online Banking, Treasury & Card Controls) and provides support for the overall success of the Electronic Banking Department.Manage and maintain department manager's schedulesCommunicate and coordinate with executive management, regional bank presidents, legal counsel, bank examiners, vendors, internal and external customersPrepare and process management product reports, annual budget, monthly billings, general ledger, accounts payable, manager reimbursement, expense reports, board presentations and assignments.Update and maintain Electronic Banking PowerBi dashboards. Manage and data gathering and extraction/creation of data with and from vendors and/or internal departments.Assist department managers with internal audit/exam requests, compliance, meetings, travel, vendor visits and presentationsPrepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetingsConduct research, compile data, and prepare reports for presentation by executives, committees, etc.Operate office equipment, such as copiers or phone systems and arrange for repairs when equipment malfunctionsOpen, sort, and distribute incoming mail correspondence for departmentsAnswer phone calls and direct calls to appropriate parties or take messages.Take meeting notes and track action items as requestedOther duties as assignedSKILLS
Excellent verbal/written communicationAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint. Power BI, etc.) & Adobe Acrobat ProExcellent organization and coordination skillsAbility to prioritize and meet time deadlinesAdvanced typing skillsCritical Thinking & Problem SolvingTime ManagementEDUCATION
High School Diploma or GED equivalent requiredSome college preferredPrevious Administrative Assistant experience preferred