Clark Hill
Receptionist/Administative Assistant
Clark Hill, Scottsdale, Arizona, us, 85261
Clark Hill PLC is seeking a full-time receptionist/administrative assistant for its Scottsdale office location. This position is responsible for managing the reception desk and front office and performs a variety of intermediate level administrative and secretarial tasks as directed and required for the support of the office and requesting individual.
Primary Receptionist Responsibilities:
Manage the day-to-day operations of the office reception desk and answer all incoming phone calls in a timely manner, screen and route calls, and take messages as needed or required.Ensure that the reception desk is open and ready for business at the beginning of each business day and ensure that the reception area is neat and organized providing a welcoming atmosphere to firm guests and visitors.Greet all clients and visitors to the firm, and contact the appropriate attorneys, legal administrative assistants, paralegals, or other staff members to announce their presence in an efficient manner.Serve coffee/tea and water to visitors.Maintain and oversee the scheduling of all conference room needs and coordinate set-up instructions and information to the Office Services team to ensure that the room is prepared as requested and on schedule.Efficiently handle process servers pursuant to firm policy and procedures.Collect and log hand-delivery packages and coordinate with Office Services team for delivery to appropriate recipient.Coordinate with Office Services Team to research unidentified mail items for distribution to appropriate recipient and, if needed, distribute office-wide e-mails regarding same.Log and transmit incoming accounts payable and trust checks.Oversee and balance petty cash box.Maintain the office phone directory and other internal directories/lists.Submit and handle maintenance requests and serve as the primary contact for building maintenance personnel.Effectively team with the backup receptionist to ensure that the appropriate levels of coverage are always maintained.Perform other duties or tasks as assigned or requested (as needed) by the Office Manager.Knowledge/Skills/Education:
High school diploma or GED equivalent required; Associates degree or industry certification preferred.At least 3 years reception and/or office administrative work experience.Superior understanding of office methods, procedures, and equipment.Ability to learn, interpret, and apply policies and procedures.Prior, detailed experience utilizing a multi-line phone system.High level of organizational skills, and the ability to multi-task, and ability to manage a diverse workload.Excellent communication skills, both verbal and written.High level customer service skills, and the ability to effectively communicate and interact with clients, guests, visitors and vendors.Excellent computer skills, with proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.Excellent attention to detail.Team player orientation; flexible and adaptable to various situations and when interacting with many different personalities.Willingness to learn new skills and responsibilities.Previous experience working in a law-firm environment, preferred.Candidates must be able to work 8:00 am - 5:00 pm Monday - Friday with flexibility and/or occasional overtime.Requires prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at a time.
The salary range at the time of posting is $40,000-$45,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
Primary Receptionist Responsibilities:
Manage the day-to-day operations of the office reception desk and answer all incoming phone calls in a timely manner, screen and route calls, and take messages as needed or required.Ensure that the reception desk is open and ready for business at the beginning of each business day and ensure that the reception area is neat and organized providing a welcoming atmosphere to firm guests and visitors.Greet all clients and visitors to the firm, and contact the appropriate attorneys, legal administrative assistants, paralegals, or other staff members to announce their presence in an efficient manner.Serve coffee/tea and water to visitors.Maintain and oversee the scheduling of all conference room needs and coordinate set-up instructions and information to the Office Services team to ensure that the room is prepared as requested and on schedule.Efficiently handle process servers pursuant to firm policy and procedures.Collect and log hand-delivery packages and coordinate with Office Services team for delivery to appropriate recipient.Coordinate with Office Services Team to research unidentified mail items for distribution to appropriate recipient and, if needed, distribute office-wide e-mails regarding same.Log and transmit incoming accounts payable and trust checks.Oversee and balance petty cash box.Maintain the office phone directory and other internal directories/lists.Submit and handle maintenance requests and serve as the primary contact for building maintenance personnel.Effectively team with the backup receptionist to ensure that the appropriate levels of coverage are always maintained.Perform other duties or tasks as assigned or requested (as needed) by the Office Manager.Knowledge/Skills/Education:
High school diploma or GED equivalent required; Associates degree or industry certification preferred.At least 3 years reception and/or office administrative work experience.Superior understanding of office methods, procedures, and equipment.Ability to learn, interpret, and apply policies and procedures.Prior, detailed experience utilizing a multi-line phone system.High level of organizational skills, and the ability to multi-task, and ability to manage a diverse workload.Excellent communication skills, both verbal and written.High level customer service skills, and the ability to effectively communicate and interact with clients, guests, visitors and vendors.Excellent computer skills, with proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.Excellent attention to detail.Team player orientation; flexible and adaptable to various situations and when interacting with many different personalities.Willingness to learn new skills and responsibilities.Previous experience working in a law-firm environment, preferred.Candidates must be able to work 8:00 am - 5:00 pm Monday - Friday with flexibility and/or occasional overtime.Requires prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at a time.
The salary range at the time of posting is $40,000-$45,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.