Ramsey County, MN
Deputy Director of Financial Assistance Services (Unclassified)
Ramsey County, MN, Saint Paul, Minnesota, United States, 55199
Basic FunctionThis position reports to the Director of the Financial Assistance Services Department and will be responsible for coordinating assigned program activities and operations within the department and with outside agencies. Provide necessary administrative support to the Financial Assistance Services Department Director. Perform duties and responsibilities of Director in his/her absence. At the direction of the Department director, the deputy director provides direction and executive support for overall management and operations functions, represents FASD on county-wide policy development workgroups, including legislative platform development. Provide executive support for internal and external stakeholder relationships. Manage and lead department efforts to develop and create a shared vision and process for development that improves economic growth and business retention and expansion that provides value to Ramsey County residents and is consistent with Ramsey County’s mission, vision and goals; assist with the overall vision, long-range strategic planning, leadership and direction of the Health and Wellness Service Team (HWST) and to perform related duties as assigned.
Basic Function: To plan, organize, direct, and manage a designated area of the Health and Wellness Service Team such as administrative services, field services, facilities or community relations in order to lead change, racial equity and reform work, program services, and performance measures of the assigned department, including but not limited to human resource management, department budget and fiscal services, purchase of services and grants administration, staff training, community relations, public and media affairs, department strategic planning, information services, department-wide policies and program planning and analysis and perform related duties as assigned. May perform duties and responsibilities of the director in their absence.
This position will remain open for applications until filled. Applicants should respond promptly as initial screening of resumes will begin on August 19, 2024.
Resume and Cover Letter are required
Flexible WorkplaceThis position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to:
Flexible Workplace policy .
If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
Examples of Work Performed
Promote a diverse, culturally competent, and respectful workplace.
Create, promote, and lead methods to assess and sustain competencies and behaviors that promote diversity, inclusion, cultural awareness, racial equity, and a respectful countywide workplace.
Administer and direct the delivery of services or programs, assuring high quality, culturally diverse and respectful service that meets the needs of the County’s residents.
Foster an environment that builds trust, ensures all voices are heard and creates an intentional focus on reducing disparate impacts of systems and advancing racial equity.
Coordinate and integrate the delivery of services or programs with related department, county, school, community organizations, and partnerships; ensure contracts with community organizations are culturally appropriate.
Establish relationships with individuals and groups in the community for problem-solving, service coordination and mutual goal setting.
Establish and sustain robust community empowerment processes and strategies including setting budget priorities and advancing policies and practices that serve all residents.
Ensure that resources are used to accomplish needed outcomes and follow laws, rules, regulations, and practice standards.
Develop, monitor, and administer a division’s annual staff and fiscal budget to adequately distribute resources required by legal mandate and good management practice.
Participate in the development of strategic planning for the department in response to major environmental, financial, and legislative changes, as well as advances in professional knowledge and research, to maintain the efficient and legal management of the department and to identify appropriate process and outcome measures for departmental activities.
Serve as a department representative during contract negotiations with collective bargaining agreements; research issues and conduct studies prior to negotiations to determine department’s position with respect to negotiations.
Serve as liaison with the County Attorney’s Office regarding legal issues or litigation, involving inmates, probationers, employees, and the public.
Participate in the overall management of the department through involvement in the director’s management group and individual consultation with other deputy directors to ensure consistency with departmental policies and procedures.
As a member of the executive team, participate in the creation and implementation of the strategic plan and long-term capital plans.
Represent the department in meetings with the County Board of Commissioners, other governmental agencies, and community agencies to resolve problems, explain policy decisions, and recommend changes to enhance services.
Coordinate with divisions to manage capital construction projects within the department.
Oversee the development of reports and analyses of complex issues related to the short- and long-range planning of the operation of the department to ensure timely, accurate and efficient response to trends and issues in corrections. Develop short, medium, and long-term capital plans.
Manage and prepare the development of annual plans, including the Comprehensive Plan, and the biannual budget. Direct the development of reports and analyses of complex issues and decisions affecting the current and future operations of the department to ensure timely, accurate response to emerging issues.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)
ESSENTIAL FUNCTIONS:
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18.
Minimum QualificationsEducation : Bachelor’s degree in public administration, behavioral sciences, or business administration.
Experience : Seven years of administrative or managerial experience in an administrative services division. At least 5 years of the experience must be in a supervisory capacity with demonstrated skill in human resources, budgeting, planning and evaluation.
Substitution : Master’s Degree may substitute for two of the seven years of experience. Fourteen years of administrative or managerial experience in an administrative services division may substitute for the Bachelor’s degree.
Certifications/Licensure : None.
Exam/Screening Process InformationThis position will remain open for applications until filled. Applicants should respond promptly as initial screening of resumes will begin on August 19, 2024. Initial interviews of the best qualified candidates are anticipated to occur the week of August 26th, 2024.
This is an unclassified, at-will position, holding a confidential relation to the department head or elected official. This position requires an open screening and selection process. There is no exam for this unclassified, at-will, position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration.
Please read below for further instructions.
Criminal Background Checks:
All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from appointment, or removed from employment.
E-Verify Participation:
Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer:
Ramsey County provides equal access to employment, programs and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation or gender identity, public assistance or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
The letter of interest, resume and the application may be sent electronically by attaching the materials to the online posting. If you have difficulty uploading your resume or cover letter you may contact Nirvana.Wallace@ramseycounty.us
Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at
https://www.ramseycounty.us/employees/employee-open-enrollment-2024-benefits .
#J-18808-Ljbffr
Basic Function: To plan, organize, direct, and manage a designated area of the Health and Wellness Service Team such as administrative services, field services, facilities or community relations in order to lead change, racial equity and reform work, program services, and performance measures of the assigned department, including but not limited to human resource management, department budget and fiscal services, purchase of services and grants administration, staff training, community relations, public and media affairs, department strategic planning, information services, department-wide policies and program planning and analysis and perform related duties as assigned. May perform duties and responsibilities of the director in their absence.
This position will remain open for applications until filled. Applicants should respond promptly as initial screening of resumes will begin on August 19, 2024.
Resume and Cover Letter are required
Flexible WorkplaceThis position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to:
Flexible Workplace policy .
If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
Examples of Work Performed
Promote a diverse, culturally competent, and respectful workplace.
Create, promote, and lead methods to assess and sustain competencies and behaviors that promote diversity, inclusion, cultural awareness, racial equity, and a respectful countywide workplace.
Administer and direct the delivery of services or programs, assuring high quality, culturally diverse and respectful service that meets the needs of the County’s residents.
Foster an environment that builds trust, ensures all voices are heard and creates an intentional focus on reducing disparate impacts of systems and advancing racial equity.
Coordinate and integrate the delivery of services or programs with related department, county, school, community organizations, and partnerships; ensure contracts with community organizations are culturally appropriate.
Establish relationships with individuals and groups in the community for problem-solving, service coordination and mutual goal setting.
Establish and sustain robust community empowerment processes and strategies including setting budget priorities and advancing policies and practices that serve all residents.
Ensure that resources are used to accomplish needed outcomes and follow laws, rules, regulations, and practice standards.
Develop, monitor, and administer a division’s annual staff and fiscal budget to adequately distribute resources required by legal mandate and good management practice.
Participate in the development of strategic planning for the department in response to major environmental, financial, and legislative changes, as well as advances in professional knowledge and research, to maintain the efficient and legal management of the department and to identify appropriate process and outcome measures for departmental activities.
Serve as a department representative during contract negotiations with collective bargaining agreements; research issues and conduct studies prior to negotiations to determine department’s position with respect to negotiations.
Serve as liaison with the County Attorney’s Office regarding legal issues or litigation, involving inmates, probationers, employees, and the public.
Participate in the overall management of the department through involvement in the director’s management group and individual consultation with other deputy directors to ensure consistency with departmental policies and procedures.
As a member of the executive team, participate in the creation and implementation of the strategic plan and long-term capital plans.
Represent the department in meetings with the County Board of Commissioners, other governmental agencies, and community agencies to resolve problems, explain policy decisions, and recommend changes to enhance services.
Coordinate with divisions to manage capital construction projects within the department.
Oversee the development of reports and analyses of complex issues related to the short- and long-range planning of the operation of the department to ensure timely, accurate and efficient response to trends and issues in corrections. Develop short, medium, and long-term capital plans.
Manage and prepare the development of annual plans, including the Comprehensive Plan, and the biannual budget. Direct the development of reports and analyses of complex issues and decisions affecting the current and future operations of the department to ensure timely, accurate response to emerging issues.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position’s management approved work schedule is required.)
ESSENTIAL FUNCTIONS:
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18.
Minimum QualificationsEducation : Bachelor’s degree in public administration, behavioral sciences, or business administration.
Experience : Seven years of administrative or managerial experience in an administrative services division. At least 5 years of the experience must be in a supervisory capacity with demonstrated skill in human resources, budgeting, planning and evaluation.
Substitution : Master’s Degree may substitute for two of the seven years of experience. Fourteen years of administrative or managerial experience in an administrative services division may substitute for the Bachelor’s degree.
Certifications/Licensure : None.
Exam/Screening Process InformationThis position will remain open for applications until filled. Applicants should respond promptly as initial screening of resumes will begin on August 19, 2024. Initial interviews of the best qualified candidates are anticipated to occur the week of August 26th, 2024.
This is an unclassified, at-will position, holding a confidential relation to the department head or elected official. This position requires an open screening and selection process. There is no exam for this unclassified, at-will, position. All applicants who meet the minimum qualifications will be forwarded to the department for consideration.
Please read below for further instructions.
Criminal Background Checks:
All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from appointment, or removed from employment.
E-Verify Participation:
Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer:
Ramsey County provides equal access to employment, programs and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation or gender identity, public assistance or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
The letter of interest, resume and the application may be sent electronically by attaching the materials to the online posting. If you have difficulty uploading your resume or cover letter you may contact Nirvana.Wallace@ramseycounty.us
Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at
https://www.ramseycounty.us/employees/employee-open-enrollment-2024-benefits .
#J-18808-Ljbffr