USI Insurance Services
Payables Analyst
USI Insurance Services, Virginia Beach, Virginia, us, 23450
General Description:
Assist with reconciliation of agency payables and acquisition integration. Respond to internal and external audit requests.Responsibilities:Pull and post weekly/monthly regional reporting.Review ACH Positive Pay Exceptions from the bank for regional trust accounts to ensure drafts are valid. Approve or deny transactions and coordinate with VAB Treasury team to add authorizations.Complete the Carrier Payables Debit Balance Reserve quarterly. Coordinate with Supervisors and Surplus Lines department to minimize impact for the quarter.Complete agency bill intercompany transfers for USI revenue sharing policies for all regions.Obtain USI Licensing approval for employee bond processing.Act as administrator and maintain Passwordstate database. Update passwords and create service tickets for new user carrier access or add additional agent codes to current access.Lead acquisition integration post-conversion and post-acquisition. Responsibilities include:Resolve complex integration issues through interaction with internal and external stakeholders (e.g., field leadership, Corporate Carrier Integration team, legacy management). Lead National Accounting Center (NAC) integration calls.Oversee accounting practices for post-close acquisition groups maintaining accounting responsibilities for a transitional period. Ensure adoption of USI standards and practices.Ensure that transition policies stay current to avoid client cancellations.Complete reconciliation and sign off on open payables for conversion from legacy system into Sagitta.Develop, implement, and recommend procedures for the ImageRight system.Manage Surplus Lines Tax payments. Resolve issues and ensure proper and timely state surplus lines and stamping fee filings.Complete quarterly Federal Excise tax filings. Issue bi-monthly payments per the IRS required payment schedule.Develop and implement accounting procedures during transition periods.Develop company payables processes, procedures and training. Regularly update policy documents to ensure accuracy with current practices, vendors, and workflows.Conduct training for Company Payables Staff Accountants in payables processes and procedures. Includes new hire onboarding, departments refreshers, senior staff training, etc.Identify and resolve procedural inefficiencies for regional agency bill payables in all retail offices.Back fill processing for staff accountant positions while they are on extended vacation or leave.Complete SOX Audit and external audit requests.Work with Supervisor to manage newly acquired accounting employees during transition period.Manage the testing and development of IT initiatives for creating and upgrading systems.Knowledge, Skills and Abilities:3-5 years of accounting experience required, including 2 years of company payable experience.Associates degree required. Bachelor's degree preferred.Knowledge of general accounting principles.Thorough knowledge of all aspects of company payables policies and procedures.Training experience a plus.Working knowledge of Microsoft Office products, including Excel required.Strong work ethic with a defined sense of urgency.Organized self-starter that works well in a team environment.Strong attention to detail and retention of pertinent information.Domestic travel up to 5% possible.Physical Demands:Work is performed in a climate-controlled office environment with minimal noise and limited to no exposure to chemicals or toxins. Employees operate office equipment including telephone - headset, computer, computer monitors, keyboard, mouse, copier, scanner, and mail machine. Physical tasks of job include walking, sitting, standing, bending, and typing.Analysis of Physical Demands:Constantly (over 66% of time) work performed requires employees to use repetitive hand motions such as typing, using a keyboard, and sitting at a desk.Frequently (34%-66% of time) work performed requires employees to handle and grasp things, walk on normal surfaces, stand, and bend.Occasionally (1%-33% of time) work performed requires employees to drive to client appointments, have repetitive foot movements, walk on uneven or slippery surfaces to and from work and occasionally reach outward to grab things and bend.Rarely (#J-18808-Ljbffr
Assist with reconciliation of agency payables and acquisition integration. Respond to internal and external audit requests.Responsibilities:Pull and post weekly/monthly regional reporting.Review ACH Positive Pay Exceptions from the bank for regional trust accounts to ensure drafts are valid. Approve or deny transactions and coordinate with VAB Treasury team to add authorizations.Complete the Carrier Payables Debit Balance Reserve quarterly. Coordinate with Supervisors and Surplus Lines department to minimize impact for the quarter.Complete agency bill intercompany transfers for USI revenue sharing policies for all regions.Obtain USI Licensing approval for employee bond processing.Act as administrator and maintain Passwordstate database. Update passwords and create service tickets for new user carrier access or add additional agent codes to current access.Lead acquisition integration post-conversion and post-acquisition. Responsibilities include:Resolve complex integration issues through interaction with internal and external stakeholders (e.g., field leadership, Corporate Carrier Integration team, legacy management). Lead National Accounting Center (NAC) integration calls.Oversee accounting practices for post-close acquisition groups maintaining accounting responsibilities for a transitional period. Ensure adoption of USI standards and practices.Ensure that transition policies stay current to avoid client cancellations.Complete reconciliation and sign off on open payables for conversion from legacy system into Sagitta.Develop, implement, and recommend procedures for the ImageRight system.Manage Surplus Lines Tax payments. Resolve issues and ensure proper and timely state surplus lines and stamping fee filings.Complete quarterly Federal Excise tax filings. Issue bi-monthly payments per the IRS required payment schedule.Develop and implement accounting procedures during transition periods.Develop company payables processes, procedures and training. Regularly update policy documents to ensure accuracy with current practices, vendors, and workflows.Conduct training for Company Payables Staff Accountants in payables processes and procedures. Includes new hire onboarding, departments refreshers, senior staff training, etc.Identify and resolve procedural inefficiencies for regional agency bill payables in all retail offices.Back fill processing for staff accountant positions while they are on extended vacation or leave.Complete SOX Audit and external audit requests.Work with Supervisor to manage newly acquired accounting employees during transition period.Manage the testing and development of IT initiatives for creating and upgrading systems.Knowledge, Skills and Abilities:3-5 years of accounting experience required, including 2 years of company payable experience.Associates degree required. Bachelor's degree preferred.Knowledge of general accounting principles.Thorough knowledge of all aspects of company payables policies and procedures.Training experience a plus.Working knowledge of Microsoft Office products, including Excel required.Strong work ethic with a defined sense of urgency.Organized self-starter that works well in a team environment.Strong attention to detail and retention of pertinent information.Domestic travel up to 5% possible.Physical Demands:Work is performed in a climate-controlled office environment with minimal noise and limited to no exposure to chemicals or toxins. Employees operate office equipment including telephone - headset, computer, computer monitors, keyboard, mouse, copier, scanner, and mail machine. Physical tasks of job include walking, sitting, standing, bending, and typing.Analysis of Physical Demands:Constantly (over 66% of time) work performed requires employees to use repetitive hand motions such as typing, using a keyboard, and sitting at a desk.Frequently (34%-66% of time) work performed requires employees to handle and grasp things, walk on normal surfaces, stand, and bend.Occasionally (1%-33% of time) work performed requires employees to drive to client appointments, have repetitive foot movements, walk on uneven or slippery surfaces to and from work and occasionally reach outward to grab things and bend.Rarely (#J-18808-Ljbffr