University of California, Santa Barbara
Director of Summer Sessions
University of California, Santa Barbara, Santa Barbara, California, us, 93190
Job Posting Details
Payroll Title:
Administrative Manager 2Job Code:
000548Job Open Date:
08/23/2024Application Review Begins:
09/10/2024; open until filledDepartment Code (Name):
SUMS (SUMMER SESSION OFFICE)Percentage of Time:
100%Union Code (Name):
99 (Non-Represented)Employee Class (Appointment Type):
Staff: CareerFLSA Status:
ExemptClassified Indicator Description (Personnel Program):
MSPSalary Grade:
Grade 27Pay Rate/Range:
Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $128,800 to $252,200 /year. The budgeted salary range that the University reasonably expects to pay for this position is $145,000 to $170,000/year.Work Location:
Student Affairs & Admin Svs - 2210Working Days and Hours:
Monday - Friday; 8:00 am - 5:00 pmBenefits Eligibility:
Full BenefitsType of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations)Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:
The Office of Summer Sessions orchestrates a robust selection of educational opportunities to empower students to meet or exceed their individualized academic goals through credit-bearing summer study. We support student success by offering a vast curriculum of in-person and online courses, creatively addressing affordability and accessibility, and curating academic programs tailored to the needs of specific student populations. Summer Sessions supports the broader mission of the University through strategic enrollment planning and management, innovative academic experiences, and building community during the summer months.Brief Summary of Job Duties:
The Director of Summer Sessions is responsible for managing administrative services and general operations of Summer Sessions at UCSB. Establishes operational objectives and work plans, and delegates assignments to the Assistant Director, Business & Finance Manager, Senior Academic and Curriculum Analyst, and Academic Program Director. Responsible for managing, preparing, administering, and directing resources including summer programs, budgets, marketing, and personnel. Works directly with deans, administrators, faculty, campus administrators, Academic Senate, and the broader community. Makes decisions on administrative or operational matters and ensures achievement of objectives.Required Qualifications:Bachelor's degree in related area and/or equivalent experience/training.Excellent ability to establish metrics for department and employee goals.Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.Excellent project management skills.Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.Strong verbal and written communication skills; ability to influence/persuade all levels of staff.Expert analytical/problem-solving skills. Using expertise problem-solving skills, anticipate and/or analyze, and develop and implement innovative new procedures, practices and processes which are adaptable to constantly changing work patterns and business methods.Management and supervisory skills working with professional and support staff to implement and manage programs related to the functions of the office. Skills in conflict management, complex problem-solving, and resource and time management. Experience with staff training and development.7-9 years operations/supervisory and leadership experience; Proven experience in leading effective teams and individuals, managing organizational change and initiating key innovations.7-9 years work experience in higher education as an administrator.7-9 years administration management including supervision of staff, fiscal interpretation and knowledge, and strong communication and interpersonal skills.Preferred Qualifications:Master’s Degree.7-9 years of experience in academic administration or a combination of related work and/or educational experience with a solutions-oriented approach.4-6 years of experience with the curriculum planning process.7-9 years of experience developing new systems, leading change, or overseeing improvements.Expert knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.Broad knowledge of common organization-specific and other computer application programs.Special Conditions of Employment:Occasional altered work schedule including evenings and weekends required.Satisfactory conviction history background check.UCSB is a Tobacco-Free environment.Job Functions and Percentages of Time:40% Management and Operation of Summer Sessions - Manages, plans and administers administrative operations and general operations of Summer Sessions at UCSB. Serves as key administrative officer for Summer Sessions. Responsible for managing, preparing, administering, and directing resources. Makes decisions on administrative or operational matters and ensures achievement of objectives. Maintains integrity of Summer Sessions through management and oversight of staff. Establishes operational objectives and work plans, and delegates assignments to the Assistant Director, Business & Finance Manager, Senior Academic and Curriculum Analyst, and Academic Programs Director.30% Financial Management - Oversees the financial resources of Summer Sessions which includes the annual campus provision, revenue-generated income, extramural and intramural grants and donor funds. Reviews/approves special program budget prior to submission to Associate Vice Chancellor (AVC) and/or Executive Vice Chancellor (EVC). Reviews/approves all MOUs, campus contracts, and personal services agreements required for Summer Sessions programs. Approves marketing plan, budget and development, and revision of publications and electronic media (including the website) related to Summer Sessions. Works with the Development Office to cultivate donor support. Oversees grant writing for maintaining/expanding summer programming.30% Strategic Planning and Management - Provides support to the EVC, AVC, and deans as the summer curriculum is being planned. Oversees comprehensive analysis of Summer Sessions' contributions to campus and system-wide concerns and initiatives. Manages the evaluation and analysis provided to deans and academic departments, including possible improvement of course offerings, to assist in their summer curriculum planning. Works with deans, faculty, campus administrators, and the Academic Senate in the development of new courses, programs and initiatives including the development of summer online learning. Collaborates with Instructional Design in soliciting summer online course offerings from faculty, in managing the development of well-designed online courses, in assessing their success and ensuring that the department's use of Instructional Technology remains consistent with trends and research in online and blended learning. Oversees the assessment of Summer Sessions academic program offerings.UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date. Federal, state, or local public health directives may impose additional requirements.Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.Application Status:
If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
#J-18808-Ljbffr
Payroll Title:
Administrative Manager 2Job Code:
000548Job Open Date:
08/23/2024Application Review Begins:
09/10/2024; open until filledDepartment Code (Name):
SUMS (SUMMER SESSION OFFICE)Percentage of Time:
100%Union Code (Name):
99 (Non-Represented)Employee Class (Appointment Type):
Staff: CareerFLSA Status:
ExemptClassified Indicator Description (Personnel Program):
MSPSalary Grade:
Grade 27Pay Rate/Range:
Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $128,800 to $252,200 /year. The budgeted salary range that the University reasonably expects to pay for this position is $145,000 to $170,000/year.Work Location:
Student Affairs & Admin Svs - 2210Working Days and Hours:
Monday - Friday; 8:00 am - 5:00 pmBenefits Eligibility:
Full BenefitsType of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations)Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:
The Office of Summer Sessions orchestrates a robust selection of educational opportunities to empower students to meet or exceed their individualized academic goals through credit-bearing summer study. We support student success by offering a vast curriculum of in-person and online courses, creatively addressing affordability and accessibility, and curating academic programs tailored to the needs of specific student populations. Summer Sessions supports the broader mission of the University through strategic enrollment planning and management, innovative academic experiences, and building community during the summer months.Brief Summary of Job Duties:
The Director of Summer Sessions is responsible for managing administrative services and general operations of Summer Sessions at UCSB. Establishes operational objectives and work plans, and delegates assignments to the Assistant Director, Business & Finance Manager, Senior Academic and Curriculum Analyst, and Academic Program Director. Responsible for managing, preparing, administering, and directing resources including summer programs, budgets, marketing, and personnel. Works directly with deans, administrators, faculty, campus administrators, Academic Senate, and the broader community. Makes decisions on administrative or operational matters and ensures achievement of objectives.Required Qualifications:Bachelor's degree in related area and/or equivalent experience/training.Excellent ability to establish metrics for department and employee goals.Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.Excellent project management skills.Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.Strong verbal and written communication skills; ability to influence/persuade all levels of staff.Expert analytical/problem-solving skills. Using expertise problem-solving skills, anticipate and/or analyze, and develop and implement innovative new procedures, practices and processes which are adaptable to constantly changing work patterns and business methods.Management and supervisory skills working with professional and support staff to implement and manage programs related to the functions of the office. Skills in conflict management, complex problem-solving, and resource and time management. Experience with staff training and development.7-9 years operations/supervisory and leadership experience; Proven experience in leading effective teams and individuals, managing organizational change and initiating key innovations.7-9 years work experience in higher education as an administrator.7-9 years administration management including supervision of staff, fiscal interpretation and knowledge, and strong communication and interpersonal skills.Preferred Qualifications:Master’s Degree.7-9 years of experience in academic administration or a combination of related work and/or educational experience with a solutions-oriented approach.4-6 years of experience with the curriculum planning process.7-9 years of experience developing new systems, leading change, or overseeing improvements.Expert knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.Broad knowledge of common organization-specific and other computer application programs.Special Conditions of Employment:Occasional altered work schedule including evenings and weekends required.Satisfactory conviction history background check.UCSB is a Tobacco-Free environment.Job Functions and Percentages of Time:40% Management and Operation of Summer Sessions - Manages, plans and administers administrative operations and general operations of Summer Sessions at UCSB. Serves as key administrative officer for Summer Sessions. Responsible for managing, preparing, administering, and directing resources. Makes decisions on administrative or operational matters and ensures achievement of objectives. Maintains integrity of Summer Sessions through management and oversight of staff. Establishes operational objectives and work plans, and delegates assignments to the Assistant Director, Business & Finance Manager, Senior Academic and Curriculum Analyst, and Academic Programs Director.30% Financial Management - Oversees the financial resources of Summer Sessions which includes the annual campus provision, revenue-generated income, extramural and intramural grants and donor funds. Reviews/approves special program budget prior to submission to Associate Vice Chancellor (AVC) and/or Executive Vice Chancellor (EVC). Reviews/approves all MOUs, campus contracts, and personal services agreements required for Summer Sessions programs. Approves marketing plan, budget and development, and revision of publications and electronic media (including the website) related to Summer Sessions. Works with the Development Office to cultivate donor support. Oversees grant writing for maintaining/expanding summer programming.30% Strategic Planning and Management - Provides support to the EVC, AVC, and deans as the summer curriculum is being planned. Oversees comprehensive analysis of Summer Sessions' contributions to campus and system-wide concerns and initiatives. Manages the evaluation and analysis provided to deans and academic departments, including possible improvement of course offerings, to assist in their summer curriculum planning. Works with deans, faculty, campus administrators, and the Academic Senate in the development of new courses, programs and initiatives including the development of summer online learning. Collaborates with Instructional Design in soliciting summer online course offerings from faculty, in managing the development of well-designed online courses, in assessing their success and ensuring that the department's use of Instructional Technology remains consistent with trends and research in online and blended learning. Oversees the assessment of Summer Sessions academic program offerings.UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date. Federal, state, or local public health directives may impose additional requirements.Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.Application Status:
If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
#J-18808-Ljbffr