San Mateo County Community College District
Executive assistant president
San Mateo County Community College District, Redwood City, California, United States, 94061
Executive Assistant to the President
San Mateo County Community College District
Posting Number:
20141872S
Department:
President's Office CA (DEPT)
Location:
Caada College
Position Number:
3C0194
Percentage of Full Time:
100%
FLSA:
Non-Exempt (accrues overtime)
Months per Year:
12
Salary Range:
Min Salary:
$108,300 (annual)
Max Salary:
$138,312 (annual)
Position Type:
Classified Positions
The Position:
Under the direction of the College President, the Executive Assistant to the President performs specialized clerical and administrative support, including coordinating a wide variety of complex projects and assignments. The Executive Assistant to the President will resolve problems and make independent decisions with minimum supervision. The Executive Assistant to the President exercises independent judgment while initiating and coordinating office procedures and timelines in order to provide support for the President's Office, analyzes situations accurately, and takes appropriate action in identifying problems and recommending solutions. The employee initiates, implements, and coordinates other staff workloads and timelines in order to complete major projects and provide support for the President's Office. Public contact is extensive, and involves Governing Board members, the Chancellor's Office, College and District staff, faculty, students, vendors, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information.
Duties and Responsibilities:
Works cooperatively with the College President to carry out the District's mission, vision, and goals by assisting and overseeing preparation of strategic planning agendas, minutes, and other materials.
Takes initiative to compose correspondence on matters not requiring personal responses of the College President and responds to various surveys; prepares information of a confidential nature, including responses from the College President on grievances and legal matters, preparation of administrative and staff evaluations, and a variety of other documents.
Responds to and assists the College President in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance.
Screens mail for crucial and confidential matters requiring the College President's immediate attention or requiring the referral to other appropriate administrative staff.
Screens calls, visitors and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals.
Sets up and maintains a complex management calendar for the College President, including maintenance of appointment schedules, and making arrangements for special meetings, conferences, and workshops.
Coordinates comprehensive travel arrangements and prepares and oversees documentation for travel and other requests and reimbursements for the College President.
Plans and coordinates administrative unit and college-wide events and activities in conjunction with other management and staff and provides event and activity support.
Coordinates, compiles, organizes, prepares, and oversees the production of agendas, minutes, meeting materials, calendars, and other materials; maintains official records of agendas and minutes.
Serves as a liaison for the College President with the community and staff, including maintenance of the appropriate District informational websites.
Uses standard software applications to compose and prepare calendars, correspondence, reports, surveys, presentations, brochures, special projects, grant applications, contracts, agendas, and meeting minutes.
Uses a database and a variety of spreadsheets and other computer software to set up, track, and maintain a wide variety of data and files.
Researches and compiles data for statistical, financial, and other reports, class schedules, catalogs and brochures, and other uses.
Monitors budgets for College President and makes recommendations regarding expenditures and allocations.
Plans, organizes, coordinates, and directs office workflow and makes workload assignments in the President's Office.
Prepares agendas, calendars, and meeting materials for meetings.
Works with Human Resources to schedule second interview schedules for faculty and administrative staff.
Trains and leads the work of other administrative support staff in major procedural workloads as assigned.
Reviews office workflow for efficiency and makes recommendations for modifications.
Proofreads documents and publications.
Performs other related duties as assigned.
Minimum Qualifications:
A combination of education and experience equivalent to possession of an Associate's degree in business administration, office administration, or a closely related field.
Successful complex clerical experience of increasing responsibility.
Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff.
Experience with the organization and implementation of various complex office procedures and forms.
Experience with training and leading the work of others.
Experience with the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materials.
Experience with research and compiling data for, formatting, and preparing statistical, financial, and other reports.
Demonstrated skill in multi-tasking, prioritizing workloads, and working independently.
Demonstrated skill in working as part of a customer service team.
Physical Requirements:
This classification requires data comparison and interpretation; contact in close proximity with individuals and groups; work under deadline pressure; multi-tasking; attention to detail; manual dexterity; pulling, pushing, reaching; moving items of light to moderate weight; listening/comprehension of a variety of directional formats; flexibility, and adaptability in order to perform the essential functions.
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
Submit official transcripts.
Submit verifications of prior employment.
Satisfactory references.
Successfully being cleared for employment through the background checking process.
Present original documents for proof of eligibility to work in the United States.
Approval of your employment by the SMCCCD Board of Trustees.
Provide a certificate of Tuberculosis exam for initial employment.
Have fingerprints taken by a Live Scan computer.
EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
To apply, visit:
https://jobs.smccd.edu/
#J-18808-Ljbffr
San Mateo County Community College District
Posting Number:
20141872S
Department:
President's Office CA (DEPT)
Location:
Caada College
Position Number:
3C0194
Percentage of Full Time:
100%
FLSA:
Non-Exempt (accrues overtime)
Months per Year:
12
Salary Range:
Min Salary:
$108,300 (annual)
Max Salary:
$138,312 (annual)
Position Type:
Classified Positions
The Position:
Under the direction of the College President, the Executive Assistant to the President performs specialized clerical and administrative support, including coordinating a wide variety of complex projects and assignments. The Executive Assistant to the President will resolve problems and make independent decisions with minimum supervision. The Executive Assistant to the President exercises independent judgment while initiating and coordinating office procedures and timelines in order to provide support for the President's Office, analyzes situations accurately, and takes appropriate action in identifying problems and recommending solutions. The employee initiates, implements, and coordinates other staff workloads and timelines in order to complete major projects and provide support for the President's Office. Public contact is extensive, and involves Governing Board members, the Chancellor's Office, College and District staff, faculty, students, vendors, other educational institutions, business and community representatives, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information.
Duties and Responsibilities:
Works cooperatively with the College President to carry out the District's mission, vision, and goals by assisting and overseeing preparation of strategic planning agendas, minutes, and other materials.
Takes initiative to compose correspondence on matters not requiring personal responses of the College President and responds to various surveys; prepares information of a confidential nature, including responses from the College President on grievances and legal matters, preparation of administrative and staff evaluations, and a variety of other documents.
Responds to and assists the College President in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance.
Screens mail for crucial and confidential matters requiring the College President's immediate attention or requiring the referral to other appropriate administrative staff.
Screens calls, visitors and electronic inquiries to provide policy and procedural information and/or to take messages and make appropriate referrals.
Sets up and maintains a complex management calendar for the College President, including maintenance of appointment schedules, and making arrangements for special meetings, conferences, and workshops.
Coordinates comprehensive travel arrangements and prepares and oversees documentation for travel and other requests and reimbursements for the College President.
Plans and coordinates administrative unit and college-wide events and activities in conjunction with other management and staff and provides event and activity support.
Coordinates, compiles, organizes, prepares, and oversees the production of agendas, minutes, meeting materials, calendars, and other materials; maintains official records of agendas and minutes.
Serves as a liaison for the College President with the community and staff, including maintenance of the appropriate District informational websites.
Uses standard software applications to compose and prepare calendars, correspondence, reports, surveys, presentations, brochures, special projects, grant applications, contracts, agendas, and meeting minutes.
Uses a database and a variety of spreadsheets and other computer software to set up, track, and maintain a wide variety of data and files.
Researches and compiles data for statistical, financial, and other reports, class schedules, catalogs and brochures, and other uses.
Monitors budgets for College President and makes recommendations regarding expenditures and allocations.
Plans, organizes, coordinates, and directs office workflow and makes workload assignments in the President's Office.
Prepares agendas, calendars, and meeting materials for meetings.
Works with Human Resources to schedule second interview schedules for faculty and administrative staff.
Trains and leads the work of other administrative support staff in major procedural workloads as assigned.
Reviews office workflow for efficiency and makes recommendations for modifications.
Proofreads documents and publications.
Performs other related duties as assigned.
Minimum Qualifications:
A combination of education and experience equivalent to possession of an Associate's degree in business administration, office administration, or a closely related field.
Successful complex clerical experience of increasing responsibility.
Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff.
Experience with the organization and implementation of various complex office procedures and forms.
Experience with training and leading the work of others.
Experience with the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materials.
Experience with research and compiling data for, formatting, and preparing statistical, financial, and other reports.
Demonstrated skill in multi-tasking, prioritizing workloads, and working independently.
Demonstrated skill in working as part of a customer service team.
Physical Requirements:
This classification requires data comparison and interpretation; contact in close proximity with individuals and groups; work under deadline pressure; multi-tasking; attention to detail; manual dexterity; pulling, pushing, reaching; moving items of light to moderate weight; listening/comprehension of a variety of directional formats; flexibility, and adaptability in order to perform the essential functions.
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
Submit official transcripts.
Submit verifications of prior employment.
Satisfactory references.
Successfully being cleared for employment through the background checking process.
Present original documents for proof of eligibility to work in the United States.
Approval of your employment by the SMCCCD Board of Trustees.
Provide a certificate of Tuberculosis exam for initial employment.
Have fingerprints taken by a Live Scan computer.
EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
To apply, visit:
https://jobs.smccd.edu/
#J-18808-Ljbffr