UMass Memorial Health
Secretary, Executive Admin (Emergency Medicine) 40 hours, days
UMass Memorial Health, Worcester, Massachusetts, us, 01609
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.Exemption Status:
Non-ExemptSchedule Details:
Monday through FridayScheduled Hours:
8am-4:30pmShift:
1 - Day Shift, 10 Hours (United States of America)Hours:
40Cost Center:
34000 - 1305 Emergency MedicineUnion:
SHARE (State Healthcare and Research Employees)This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.Everyone Is a CaregiverAt UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence, and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, where we help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community, and each other. Everyone, in their own unique way, plays an important part every day.I. Major Responsibilities:
Performs the following lead duties to coordinate activities and assigned personnel:Plays a lead role in implementing new or revised systems and procedures. Performs basic troubleshooting and provides feedback on process improvements.Orients new employees, trains employees in new procedures, and provides ongoing instruction as appropriate.Relays work instructions provided by the supervisor.Schedules, distributes, and monitors the flow of work for the assigned group of employees.Provides recommendations to manager or supervisor for the most efficient utilization of assigned personnel.Provides information regarding employee job performance to the supervisor.Assists in ensuring that employees are provided with appropriate resources and methods.Reports employee problems or unusual occurrences to the supervisor.Produces correspondence, memos, and reports from dictation, drafts, models, etc. Proofreads/edits material for appropriate grammar, spelling, format, and style. Prepares high-quality presentation graphics (using PowerPoint or similar applications software).Composes or selects standard form letters for the supervisor's response to routine inquiries.Arranges meetings and activities for the supervisor for the most efficient use of available time. Makes travel arrangements for extended trips and groups.Coordinates large, complex internal and external meetings. May attend meetings in the capacity of recording secretary. Prepares and distributes agendas.II. Position Qualifications:
License/Certification/Education:
Required:1. Associates Degree in Secretarial Science or equivalent.Experience/Skills:
Required:1. 3-5 years of secretarial/administrative support experience.2. Software used: Word processing, spreadsheet, presentation graphics, database.3. Additional applications software such as for project management, scheduling, budgetary control, etc. may also be used.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community, and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player, and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status, or other status protected by law.If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.
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Non-ExemptSchedule Details:
Monday through FridayScheduled Hours:
8am-4:30pmShift:
1 - Day Shift, 10 Hours (United States of America)Hours:
40Cost Center:
34000 - 1305 Emergency MedicineUnion:
SHARE (State Healthcare and Research Employees)This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.Everyone Is a CaregiverAt UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence, and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, where we help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community, and each other. Everyone, in their own unique way, plays an important part every day.I. Major Responsibilities:
Performs the following lead duties to coordinate activities and assigned personnel:Plays a lead role in implementing new or revised systems and procedures. Performs basic troubleshooting and provides feedback on process improvements.Orients new employees, trains employees in new procedures, and provides ongoing instruction as appropriate.Relays work instructions provided by the supervisor.Schedules, distributes, and monitors the flow of work for the assigned group of employees.Provides recommendations to manager or supervisor for the most efficient utilization of assigned personnel.Provides information regarding employee job performance to the supervisor.Assists in ensuring that employees are provided with appropriate resources and methods.Reports employee problems or unusual occurrences to the supervisor.Produces correspondence, memos, and reports from dictation, drafts, models, etc. Proofreads/edits material for appropriate grammar, spelling, format, and style. Prepares high-quality presentation graphics (using PowerPoint or similar applications software).Composes or selects standard form letters for the supervisor's response to routine inquiries.Arranges meetings and activities for the supervisor for the most efficient use of available time. Makes travel arrangements for extended trips and groups.Coordinates large, complex internal and external meetings. May attend meetings in the capacity of recording secretary. Prepares and distributes agendas.II. Position Qualifications:
License/Certification/Education:
Required:1. Associates Degree in Secretarial Science or equivalent.Experience/Skills:
Required:1. 3-5 years of secretarial/administrative support experience.2. Software used: Word processing, spreadsheet, presentation graphics, database.3. Additional applications software such as for project management, scheduling, budgetary control, etc. may also be used.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community, and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player, and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status, or other status protected by law.If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.
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