City of Benicia
Senior Financial Analyst (Procurement)
City of Benicia, Benicia, California, United States, 94510
The recruitment will remain open until the first review of applications scheduled for September 12, 2024 or until enough qualified applications have been received. Interested applicants should apply as soon as possible as the recruitment may close at any time.
Position Overview
The Senior Financial Analyst receives general direction from the Budget Manager and is independently responsible for planning, organizing, directing, and operating the purchasing/risk division located within the City’s Finance Department.This position will be an integral part of the development, implementation, and administration of purchasing policies, protocol, and procedures, as well as managing some aspects of the day to day functions of the City’s risk management program (excluding Worker’s Comp and employee risk management programs), and managing a variety of key city owned leased assets (real property and equipment). Duties include providing training, guidance, and assistance to operating departments through implementation of City-wide purchasing policies, procurement, and the informal and formal bid processes.
Successful candidates will possess demonstrated knowledge and abilities of:
Management and coordination of municipal purchasing and contracting functionsDevelopment and administration of municipal purchasing policies, protocol, and proceduresProcurement Card AdministrationContract administration methods and procedures, including contract software administrationReconciliatory processesEffective report writing requirements and techniquesPrinciples and practices of effective supervisionKnowledge of municipal risk management programsEffective program and project management skillsLease and/or Property management procedures
Duties may include, but are not limited to, the following:
Recommends draft policies, procedures and controls; Implements and administers approved policies and proceduresOversees the City's purchasing function including the contracting process and proceduresProvides training to department personnel in purchasing of services and goods, inventory management and controls, and contract management and controlsConducts and supervises internal reviews for compliance with City policies, practices and procedures related to procurement, contracting and contract managementAdvises all departments on purchasing and inventory policies and consults with department staff on anticipated requirements for special materials or equipment where large expenditures are requiredEvaluates city-wide purchasing operations and activities and makes recommendations including draft policies and procedures to achieve improvement in quality and quantity of services to all departments while maintaining appropriate internal controls and/or cost-effectivenessReviews files and management data to identify problem areas in purchasing policies and proceduresAssists in the development of the City's risk management programManages the day-to-day functions of the program including vendors and technology to support the programManages the requirements of specific leases related to City owned propertyManages the receipt, examination and processing of departmental requisitionsEnsures completeness and compliance with specifications, current applicable laws, regulations, City policy, procedure and standardsCoordinates and prepares bid specifications and other necessary documents related to the purchase of services, supplies, materials, and equipment.Provides recommendations and resolution to the most complex issuesNegotiates with vendors to resolve conflictsFollows up with suppliers to reconcile delivery, quality, pricing, accuracy, and other problems which may ariseCoordinates with Accounts Payable staffCoordinates with industry associations, local and state agencies to implement approved joint purchase arrangements and cooperative purchasing programs.Performs related duties as assigned.
Knowledge of:
Principles and practices of purchasing and contracts as related and applied to a public agencyPertinent local, State and Federal laws, ordinances and rulesPurchasing, contract and reporting requirements for State and Federal grantsPurchasing methods and procedures and the techniques of specification writingMethods and techniques utilized in grading and analyzing the quality of supplies, materials, equipment and servicesGeneral accounting principles and practices as they relate to contract managementPrinciples and practices of supervision, organization, administration, budget, and personnel managementComputerized purchasing, finance, and inventory systemsPrinciples and practices of excellence in providing customer service, both to internal and external customers.Municipal government risk management programsInsurance requirements and insurance compliance tracking systemsLease management and negotiation
Ability to:
Develop and implement purchasing policies and proceduresPlan, organize and coordinate the work of the purchasing functionInterpret and explain pertinent City policies and procedures including new or revised procurement policies, procedures, and processesProvide and present verbal and written direction and advice to a wide variety of people; build productive on-going working relationships with vendors and user departmentsGather, synthesize, summarize, and analyze abstract informationMake recommendations regarding appropriate use of contract and/or agreement forms within established guidelinesRecommend changes to contract templates and processes as well as the ability to communicate and implement the changes to internal and external stakeholdersEffectively communicate and coordinate legal reviewsReview purchasing processes and recommend areas for improvementPrepare bid specifications and analyze bidsManage deadlines, program, and contract deadlinesIdentify operational problems and take corrective actionEvaluate quality and price of products to judge suitability of goods and alternatives offeredProvide lead direction and training to othersEstablish and maintain effective and accurate recordsUtilize a personal computer and softwareCommunicate clearly and concisely, orally and in writingPrepare written documents for an audience including managers, executives and the general publicInterpret and explain City purchasing policies.Leverage technology to reduce redundancies and create ongoing process improvements
EDUCATION & EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.Education:Possession of an Associate’s Degree is required.A Bachelor's Degree in Public Administration, Business Administration or a closely related field is preferred.Possession of a certificate in Purchasing Management from a nationally-recognized organization is highly desired.Experience:At least three (3) years of progressively responsible professional purchasing experience which includes the full life cycle of procurement and contract administration.
APPLICATION PROCESS:
Individuals interested in being considered for the position must submit an application and responses to the required supplemental questions. It is preferred you apply through the NeoGov system:
APPLY HEREIndividuals wishing to file a paper application in lieu of the on-line application process should contact the City of Benicia Human Resources Department.Applicants are expected to accurately document their related experience and any training, education, and/or skills relevant to this position. Applicants should respond to all supplemental questions, even if the information is also contained in the application.
SELECTION PROCESS:
Application materials will be carefully evaluated; applicants who document possession of experience and education which most closely meet the requirements of the position will be invited to participate in the next phase of the selection process.
Prior to appointment, candidates must pass a background investigation and a pre-placement medical screening, including a drug screen.Meeting the minimum qualifications does not guarantee an invitation to future steps in the process.If, due to a disability, you need accommodations at any point during the application or testing process, please contact the Human Resources Department at (707) 746-4766.The position of Senior Financial Analyst is a part of the Benicia Supervisors & Professionals Association (BSPA) Bargaining Unit.
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Position Overview
The Senior Financial Analyst receives general direction from the Budget Manager and is independently responsible for planning, organizing, directing, and operating the purchasing/risk division located within the City’s Finance Department.This position will be an integral part of the development, implementation, and administration of purchasing policies, protocol, and procedures, as well as managing some aspects of the day to day functions of the City’s risk management program (excluding Worker’s Comp and employee risk management programs), and managing a variety of key city owned leased assets (real property and equipment). Duties include providing training, guidance, and assistance to operating departments through implementation of City-wide purchasing policies, procurement, and the informal and formal bid processes.
Successful candidates will possess demonstrated knowledge and abilities of:
Management and coordination of municipal purchasing and contracting functionsDevelopment and administration of municipal purchasing policies, protocol, and proceduresProcurement Card AdministrationContract administration methods and procedures, including contract software administrationReconciliatory processesEffective report writing requirements and techniquesPrinciples and practices of effective supervisionKnowledge of municipal risk management programsEffective program and project management skillsLease and/or Property management procedures
Duties may include, but are not limited to, the following:
Recommends draft policies, procedures and controls; Implements and administers approved policies and proceduresOversees the City's purchasing function including the contracting process and proceduresProvides training to department personnel in purchasing of services and goods, inventory management and controls, and contract management and controlsConducts and supervises internal reviews for compliance with City policies, practices and procedures related to procurement, contracting and contract managementAdvises all departments on purchasing and inventory policies and consults with department staff on anticipated requirements for special materials or equipment where large expenditures are requiredEvaluates city-wide purchasing operations and activities and makes recommendations including draft policies and procedures to achieve improvement in quality and quantity of services to all departments while maintaining appropriate internal controls and/or cost-effectivenessReviews files and management data to identify problem areas in purchasing policies and proceduresAssists in the development of the City's risk management programManages the day-to-day functions of the program including vendors and technology to support the programManages the requirements of specific leases related to City owned propertyManages the receipt, examination and processing of departmental requisitionsEnsures completeness and compliance with specifications, current applicable laws, regulations, City policy, procedure and standardsCoordinates and prepares bid specifications and other necessary documents related to the purchase of services, supplies, materials, and equipment.Provides recommendations and resolution to the most complex issuesNegotiates with vendors to resolve conflictsFollows up with suppliers to reconcile delivery, quality, pricing, accuracy, and other problems which may ariseCoordinates with Accounts Payable staffCoordinates with industry associations, local and state agencies to implement approved joint purchase arrangements and cooperative purchasing programs.Performs related duties as assigned.
Knowledge of:
Principles and practices of purchasing and contracts as related and applied to a public agencyPertinent local, State and Federal laws, ordinances and rulesPurchasing, contract and reporting requirements for State and Federal grantsPurchasing methods and procedures and the techniques of specification writingMethods and techniques utilized in grading and analyzing the quality of supplies, materials, equipment and servicesGeneral accounting principles and practices as they relate to contract managementPrinciples and practices of supervision, organization, administration, budget, and personnel managementComputerized purchasing, finance, and inventory systemsPrinciples and practices of excellence in providing customer service, both to internal and external customers.Municipal government risk management programsInsurance requirements and insurance compliance tracking systemsLease management and negotiation
Ability to:
Develop and implement purchasing policies and proceduresPlan, organize and coordinate the work of the purchasing functionInterpret and explain pertinent City policies and procedures including new or revised procurement policies, procedures, and processesProvide and present verbal and written direction and advice to a wide variety of people; build productive on-going working relationships with vendors and user departmentsGather, synthesize, summarize, and analyze abstract informationMake recommendations regarding appropriate use of contract and/or agreement forms within established guidelinesRecommend changes to contract templates and processes as well as the ability to communicate and implement the changes to internal and external stakeholdersEffectively communicate and coordinate legal reviewsReview purchasing processes and recommend areas for improvementPrepare bid specifications and analyze bidsManage deadlines, program, and contract deadlinesIdentify operational problems and take corrective actionEvaluate quality and price of products to judge suitability of goods and alternatives offeredProvide lead direction and training to othersEstablish and maintain effective and accurate recordsUtilize a personal computer and softwareCommunicate clearly and concisely, orally and in writingPrepare written documents for an audience including managers, executives and the general publicInterpret and explain City purchasing policies.Leverage technology to reduce redundancies and create ongoing process improvements
EDUCATION & EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.Education:Possession of an Associate’s Degree is required.A Bachelor's Degree in Public Administration, Business Administration or a closely related field is preferred.Possession of a certificate in Purchasing Management from a nationally-recognized organization is highly desired.Experience:At least three (3) years of progressively responsible professional purchasing experience which includes the full life cycle of procurement and contract administration.
APPLICATION PROCESS:
Individuals interested in being considered for the position must submit an application and responses to the required supplemental questions. It is preferred you apply through the NeoGov system:
APPLY HEREIndividuals wishing to file a paper application in lieu of the on-line application process should contact the City of Benicia Human Resources Department.Applicants are expected to accurately document their related experience and any training, education, and/or skills relevant to this position. Applicants should respond to all supplemental questions, even if the information is also contained in the application.
SELECTION PROCESS:
Application materials will be carefully evaluated; applicants who document possession of experience and education which most closely meet the requirements of the position will be invited to participate in the next phase of the selection process.
Prior to appointment, candidates must pass a background investigation and a pre-placement medical screening, including a drug screen.Meeting the minimum qualifications does not guarantee an invitation to future steps in the process.If, due to a disability, you need accommodations at any point during the application or testing process, please contact the Human Resources Department at (707) 746-4766.The position of Senior Financial Analyst is a part of the Benicia Supervisors & Professionals Association (BSPA) Bargaining Unit.
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