City of Monterey
Purchasing Analyst
City of Monterey, Monterey, California, United States, 93941
ABOUT THE POSITION:The City of Monterey currently has one (1) full-time Purchasing Analyst position vacancy in the Finance Department. In this dynamic position, you’ll be instrumental in developing, implementing, and monitoring procurement policies, ensuring compliance with regulations, laws, and contracts. Your expertise will contribute significantly to crafting precise specifications for goods and services, preparing requests for bids and proposals, and offering technical staff assistance.SUMMARY:
Under general supervision of the Finance Director or designee, manage and coordinate the City’s purchasing function. Participate in the development, implementation, and monitoring of procurement policies, regulations, laws, and contractual compliance. To provide highly responsible and technical staff assistance in developing specifications for goods and services including requests for bids and proposals. Perform related work as required.MINIMUM QUALIFICATIONS:Experience:
Five (5) years of responsible purchasing experience, including familiarity with accounting procedures. Governmental experience preferred.Education:
Completion of a Bachelor’s degree from an accredited college or university with major study in purchasing, public administration, business administration, economics, statistics, accounting, marketing, or related field, and may substitute for up to three years of related experience.Substitution of Education:
An additional four years of full-time paid experience may substitute for the required education. An equivalent combination of education and experience will be considered.LICENSE AND CERTIFICATION:Possessing one or more of the following licenses/credentials/certifications is also desirable:NIGP Certified Procurement Official (CPP)UPPCC Certified Public Procurement Officer (CPPO)UPPCC Certified Professional Public Buyer (CPPB)ISM Certified Purchasing Manager (CPM)Must possess a valid California Driver’s License upon time of appointment and be insurable with the City’s standard insurance rate, unless otherwise approved by appointing authority.ESSENTIAL FUNCTIONS:Administer the procurement of City materials, supplies, equipment, and services.Manage and coordinate the City’s purchasing process.Train and advise all city personnel on processes, assisting on compliance with City code and purchasing policies, monitoring purchase orders and encumbrances, assisting with piggyback contracts, as well as formal bid processes.Track City-wide multiyear contracts for budgeting purposes.Assist in managing the recording and tracking city fixed assets and preparation of fixed asset reports for annual financial reports and audit purposes.Review and approve purchase orders and requisitions for accuracy and compliance with government code requirements.Support the relationship between the City of Monterey and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff.Confer with multiple vendors as to availability of goods, prices, deliveries, discounts, and changes in supplies, materials, and equipment offered for sale.Assist City Departments in resolving complaints and problems with vendors (purchase orders).Develop, coordinate, and implement improved systems and procedures to ensure purchasing processes are followed.Maintain and update the City’s vendor list, with special emphasis on including and encouraging protected class businesses.Coordinate purchasing-related activities with other City departments and divisions and with outside agencies.Organize and maintain the computerized requisition, purchase order, and contract management system.Administer, coordinate, and oversee the formal bid process for purchase of equipment, supplies, professional services, and construction contracts for the City as required.Prepare a variety of periodic activity reports and other detailed financial reports and recommendations.Perform systems analysis; serve on assigned work teams.Prepare detailed recommendations for improvement of procedures and control of costs; develop systems for monitoring the implementation of new procedures.Work closely with Finance Department's Accounting staff, City Departments involved with purchasing goods and services and CalCard program.Maintain confidentiality of work-related issues and City information.Perform other job-related duties within the scope of this job classification as assigned.
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Under general supervision of the Finance Director or designee, manage and coordinate the City’s purchasing function. Participate in the development, implementation, and monitoring of procurement policies, regulations, laws, and contractual compliance. To provide highly responsible and technical staff assistance in developing specifications for goods and services including requests for bids and proposals. Perform related work as required.MINIMUM QUALIFICATIONS:Experience:
Five (5) years of responsible purchasing experience, including familiarity with accounting procedures. Governmental experience preferred.Education:
Completion of a Bachelor’s degree from an accredited college or university with major study in purchasing, public administration, business administration, economics, statistics, accounting, marketing, or related field, and may substitute for up to three years of related experience.Substitution of Education:
An additional four years of full-time paid experience may substitute for the required education. An equivalent combination of education and experience will be considered.LICENSE AND CERTIFICATION:Possessing one or more of the following licenses/credentials/certifications is also desirable:NIGP Certified Procurement Official (CPP)UPPCC Certified Public Procurement Officer (CPPO)UPPCC Certified Professional Public Buyer (CPPB)ISM Certified Purchasing Manager (CPM)Must possess a valid California Driver’s License upon time of appointment and be insurable with the City’s standard insurance rate, unless otherwise approved by appointing authority.ESSENTIAL FUNCTIONS:Administer the procurement of City materials, supplies, equipment, and services.Manage and coordinate the City’s purchasing process.Train and advise all city personnel on processes, assisting on compliance with City code and purchasing policies, monitoring purchase orders and encumbrances, assisting with piggyback contracts, as well as formal bid processes.Track City-wide multiyear contracts for budgeting purposes.Assist in managing the recording and tracking city fixed assets and preparation of fixed asset reports for annual financial reports and audit purposes.Review and approve purchase orders and requisitions for accuracy and compliance with government code requirements.Support the relationship between the City of Monterey and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff.Confer with multiple vendors as to availability of goods, prices, deliveries, discounts, and changes in supplies, materials, and equipment offered for sale.Assist City Departments in resolving complaints and problems with vendors (purchase orders).Develop, coordinate, and implement improved systems and procedures to ensure purchasing processes are followed.Maintain and update the City’s vendor list, with special emphasis on including and encouraging protected class businesses.Coordinate purchasing-related activities with other City departments and divisions and with outside agencies.Organize and maintain the computerized requisition, purchase order, and contract management system.Administer, coordinate, and oversee the formal bid process for purchase of equipment, supplies, professional services, and construction contracts for the City as required.Prepare a variety of periodic activity reports and other detailed financial reports and recommendations.Perform systems analysis; serve on assigned work teams.Prepare detailed recommendations for improvement of procedures and control of costs; develop systems for monitoring the implementation of new procedures.Work closely with Finance Department's Accounting staff, City Departments involved with purchasing goods and services and CalCard program.Maintain confidentiality of work-related issues and City information.Perform other job-related duties within the scope of this job classification as assigned.
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