Groupe Insearch
Executive Assistant
Groupe Insearch, San Francisco, California, United States, 94199
Send your resume to info@insearchsf.com with the job id.ADDRESS :South ParkPOSITION :Executive AssistantHOURS
:Onsite Monday-FridayATTRACTIVE FACTORS :Wear many hatsGreat opportunity to learn the ropes at a hot startupWork in a disruptive and fast-growing industry where the possibilities are endlessTeam is passionate & investedAutonomy and responsibilityOpportunity to plan fun eventsKEY RESPONSIBILITIES :Proactively manage, assess and predict the day-to-day needs of the CEO to ensure he is prepared and organized for all internal and external meetings and events.Understand the CEO’s goals and objectives in order to effectively anticipate deliverables and follow up when necessary.Provide a consistent organizational cadence and structure for the CEO and the organization.Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and personal support for the CEO.Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings.Plan events (team retreats, board meetings, all hands, offsites, special projects).Own all office operations, catering needs, and vendor relationships to ensure the office runs smoothly.Ad hoc project supportTOP KEYS FOR CLIENT :Ability to work with many different groups of people, all with varying agendasStrong sense of urgency, adaptability, flexibility and resourcefulnessBright, great communicator, energetic and positive, eager to learn & add valueMust be intensely organized, efficient and detail focusedBe proactive and super responsivePleasant, easygoing personalityMotivated self-starter, positive contributor to the firmConfident decision maker with good judgment, know when to escalate thingsExceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projectsDemonstrated ability to handle confidential information with discretion and emotional intelligenceAbility to exercise strong business judgment, meet deadlines, and balance multiple requestsAbility to work independently and as a member of a cross-functional teamStrong interpersonal skills and ability to quickly build rapport with internal and external partnersCreative problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them
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:Onsite Monday-FridayATTRACTIVE FACTORS :Wear many hatsGreat opportunity to learn the ropes at a hot startupWork in a disruptive and fast-growing industry where the possibilities are endlessTeam is passionate & investedAutonomy and responsibilityOpportunity to plan fun eventsKEY RESPONSIBILITIES :Proactively manage, assess and predict the day-to-day needs of the CEO to ensure he is prepared and organized for all internal and external meetings and events.Understand the CEO’s goals and objectives in order to effectively anticipate deliverables and follow up when necessary.Provide a consistent organizational cadence and structure for the CEO and the organization.Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and personal support for the CEO.Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings.Plan events (team retreats, board meetings, all hands, offsites, special projects).Own all office operations, catering needs, and vendor relationships to ensure the office runs smoothly.Ad hoc project supportTOP KEYS FOR CLIENT :Ability to work with many different groups of people, all with varying agendasStrong sense of urgency, adaptability, flexibility and resourcefulnessBright, great communicator, energetic and positive, eager to learn & add valueMust be intensely organized, efficient and detail focusedBe proactive and super responsivePleasant, easygoing personalityMotivated self-starter, positive contributor to the firmConfident decision maker with good judgment, know when to escalate thingsExceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projectsDemonstrated ability to handle confidential information with discretion and emotional intelligenceAbility to exercise strong business judgment, meet deadlines, and balance multiple requestsAbility to work independently and as a member of a cross-functional teamStrong interpersonal skills and ability to quickly build rapport with internal and external partnersCreative problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them
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