University of Hawaii
Educational Specialist
University of Hawaii, Honolulu, Hawaii, United States, 96814
Full job description
Description
Title: Educational SpecialistPosition Number: 0097348THiring Unit: OFFICE OF THE PROVOST, OFFICE OF GLOBAL ENGAGEMENT, MANOA INTERNATIONAL EXCHANGELocation: UH at ManoaDate Posted: September 12, 2024Closing Date: November 1, 2024Band: BSalary : salary schedules and placement informationFull Time/Part Time: Full-timeMonth: 11-monthTemporary/Permanent: Temporary
Duties and ResponsibilitiesServe as the primary point of contact for inbound students, providing comprehensive advising, support, and resources before, during, and after their program.Manage the inbound application process, overseeing coordination with partner institutions, academic departments, international student services, and other relevant student service offices.Maintain program records in compliance with program and university policies.Ensure compliance with federal regulations governing the immigration status of inbound students, including processing visa documents and maintaining Student and Exchange Visitor Information System (SEVIS) records.Develop, review, and refine inbound program content, encompassing platforms and materials managed by MIX, such as the program website, as well as information disseminated by other stakeholders on behalf of MIX, such as academic departments, student service offices, and partner institutions.Develop and oversee marketing strategies to promote opportunities to prospective participants, utilizing digital marketing, print materials, social media campaigns, information sessions, fairs, and other methods.Conduct orientation programs and welcome activities for inbound students to familiarize them with campus resources, academic expectations, cultural norms, community engagement opportunities, and other practical matters.Organize events, workshops, activities and/or excursions to promote cross-cultural exchange and enhance the inbound student experience, collaborating with student organizations, campus partners, and community stakeholders as needed.Develop and manage peer mentoring programs to connect inbound students with local students for support and cultural exchange.Lead efforts to assess the impact and effectiveness of inbound programs through rigorous evaluation methodologies, including qualitative and quantitative data analysis, surveys, focus groups, and alumni tracking. Utilize assessment findings to inform programmatic improvements.Collaborate with the Director to develop and implement strategic plans and initiatives to enhance inbound programs and support the university's global education objectives.Train and supervise staff, including student workers, as required.Conduct and participate in regular team meetings to ensure effective communication and encourage collaborative problem-solving.Participate in committees and working groups focused on international student mobility.Stay informed about international education trends and best practices through professional development activities.Represent the university at relevant conferences and meetings as required.Other duties as assigned.Denotes Essential FunctionsMinimum QualificationsPossession of a baccalaureate degree in arts, social science, arts and humanities, science, education, business or related field and 3 years of progressively responsible professional experience with responsibilities for student advising and program management in student mobility and/or international student services at a higher education institution; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Considerable working knowledge of principles, practices and techniques in the area of student mobility and/or international student services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student mobility and/or international student services.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer, including use of productivity software (e.g., email, video conferencing, word processing, spreadsheet software, presentation software, file storage and sharing, etc.).If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Strong oral and written communication skills; demonstrated ability to effectively communicate with students, parents, faculty and staff in both one-on-one as well as group presentation settings.High attention to detail and accuracy in data entry and record-keeping.Ability to multitask and manage complex projects independently and in team settings in a fast-paced environment.Demonstrated commitment to working with individuals of diverse cultural, racial, ethnic and socioeconomic backgrounds.Demonstrated skills displaying intercultural competency and experience working with an international population.Ability to serve as a Designated School Official (DSO), meeting the requirements as federally regulated by the Department of Homeland Security.Desirable QualificationsMaster's degree in a relevant field.Experience living, studying, or working abroad for at least one semester, preferably as part of a university exchange program.Fluency in a second language.Experience developing and leading peer mentoring programs, orientations, workshops, cultural activities, excursions, and related programming for international students.Proficiency with SEVIS and other student information management systems (e.g., Banner, Ellucian, ISSM, Terra Dotta).Strong interest in utilizing new technology and digital platforms.
To Apply:Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
Cover letter
indicating how you satisfy the minimum and desirable qualifications;Resume ;Names and contact information (telephone number and email addresses) of three (
3) professional references ;Copy of unofficial
transcripts
(official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.NOTE: If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos they will be redacted.
PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. No late applications will be accepted.Inquiries: Vinnie Burns; 808-956-4728; vhb@hawaii.edu
Inquiries:EEO/AA, Clery Act, ADA
The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
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Description
Title: Educational SpecialistPosition Number: 0097348THiring Unit: OFFICE OF THE PROVOST, OFFICE OF GLOBAL ENGAGEMENT, MANOA INTERNATIONAL EXCHANGELocation: UH at ManoaDate Posted: September 12, 2024Closing Date: November 1, 2024Band: BSalary : salary schedules and placement informationFull Time/Part Time: Full-timeMonth: 11-monthTemporary/Permanent: Temporary
Duties and ResponsibilitiesServe as the primary point of contact for inbound students, providing comprehensive advising, support, and resources before, during, and after their program.Manage the inbound application process, overseeing coordination with partner institutions, academic departments, international student services, and other relevant student service offices.Maintain program records in compliance with program and university policies.Ensure compliance with federal regulations governing the immigration status of inbound students, including processing visa documents and maintaining Student and Exchange Visitor Information System (SEVIS) records.Develop, review, and refine inbound program content, encompassing platforms and materials managed by MIX, such as the program website, as well as information disseminated by other stakeholders on behalf of MIX, such as academic departments, student service offices, and partner institutions.Develop and oversee marketing strategies to promote opportunities to prospective participants, utilizing digital marketing, print materials, social media campaigns, information sessions, fairs, and other methods.Conduct orientation programs and welcome activities for inbound students to familiarize them with campus resources, academic expectations, cultural norms, community engagement opportunities, and other practical matters.Organize events, workshops, activities and/or excursions to promote cross-cultural exchange and enhance the inbound student experience, collaborating with student organizations, campus partners, and community stakeholders as needed.Develop and manage peer mentoring programs to connect inbound students with local students for support and cultural exchange.Lead efforts to assess the impact and effectiveness of inbound programs through rigorous evaluation methodologies, including qualitative and quantitative data analysis, surveys, focus groups, and alumni tracking. Utilize assessment findings to inform programmatic improvements.Collaborate with the Director to develop and implement strategic plans and initiatives to enhance inbound programs and support the university's global education objectives.Train and supervise staff, including student workers, as required.Conduct and participate in regular team meetings to ensure effective communication and encourage collaborative problem-solving.Participate in committees and working groups focused on international student mobility.Stay informed about international education trends and best practices through professional development activities.Represent the university at relevant conferences and meetings as required.Other duties as assigned.Denotes Essential FunctionsMinimum QualificationsPossession of a baccalaureate degree in arts, social science, arts and humanities, science, education, business or related field and 3 years of progressively responsible professional experience with responsibilities for student advising and program management in student mobility and/or international student services at a higher education institution; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Considerable working knowledge of principles, practices and techniques in the area of student mobility and/or international student services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student mobility and/or international student services.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer, including use of productivity software (e.g., email, video conferencing, word processing, spreadsheet software, presentation software, file storage and sharing, etc.).If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Strong oral and written communication skills; demonstrated ability to effectively communicate with students, parents, faculty and staff in both one-on-one as well as group presentation settings.High attention to detail and accuracy in data entry and record-keeping.Ability to multitask and manage complex projects independently and in team settings in a fast-paced environment.Demonstrated commitment to working with individuals of diverse cultural, racial, ethnic and socioeconomic backgrounds.Demonstrated skills displaying intercultural competency and experience working with an international population.Ability to serve as a Designated School Official (DSO), meeting the requirements as federally regulated by the Department of Homeland Security.Desirable QualificationsMaster's degree in a relevant field.Experience living, studying, or working abroad for at least one semester, preferably as part of a university exchange program.Fluency in a second language.Experience developing and leading peer mentoring programs, orientations, workshops, cultural activities, excursions, and related programming for international students.Proficiency with SEVIS and other student information management systems (e.g., Banner, Ellucian, ISSM, Terra Dotta).Strong interest in utilizing new technology and digital platforms.
To Apply:Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
Cover letter
indicating how you satisfy the minimum and desirable qualifications;Resume ;Names and contact information (telephone number and email addresses) of three (
3) professional references ;Copy of unofficial
transcripts
(official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.NOTE: If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos they will be redacted.
PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. No late applications will be accepted.Inquiries: Vinnie Burns; 808-956-4728; vhb@hawaii.edu
Inquiries:EEO/AA, Clery Act, ADA
The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
#J-18808-Ljbffr