Practice Manager/ Neuroscience Dept

Job Description - Practice Manager/ Neuroscience Dept (3305319)General SummaryThe Brigham and Women’s Hospital (BWH) Neuroscience multidisciplinary clinic is part of the Hale building for transformative medicine. The newest building to the hospital is home to Neurology, Neurosurgery, Psychiatry, Orthopedics, Radiology and has a large research footprint. The Neurosciences Clinic is comprised of four primary departments: Neurosurgery, Neurology, Psychiatry and Pain Medicine and is responsible for over 65,000, and growing, annual visits both in person and virtual.The Practice Manager is responsible for overseeing clinical operations, human resources, budget management and process flow. The manager is expected to facilitate the prompt resolution of problems that arise in daily clinical operations and to collaborate with other Practice Managers in providing a consistent standard of service across all ambulatory clinical sites. Assuring that quality services are provided to meet the needs of the patients and the hospital; this individual facilitates an excellent working relationship between the multiple departments and the patient community. The manager will work closely with the leadership team and Medical Director(s) to develop, document, implement and monitor policies and procedures for efficient, patient and faculty-friendly clinical operations. He/she will oversee all clinical functions that support his/her respective unit(s) such as managed care coordination, scheduling, medical records, charge capture, etc. Additionally, he/she will perform administrative duties such as planning and organizing the work of the administrative and clinical staff, coordinating and prioritizing workflow, and developing and implementing appropriate systems.PRINCIPAL DUTIES AND RESPONSIBILITIES:Practice OperationsLeads any/all day-to-day operations of the given practice. Responsible for overall coordination of support staff involved in administrative, rooming, and appointment/testing activities.Responsible for the design of a well-organized, patient-centered clinical experience by ensuring adequate staffing levels, implementation of standard operating procedures and regulatory requirements.Organizes work schedules for optimal utilization of staff to meet practice needs.Implements relevant information systems, ensuring accuracy of data inputs and outputs.Assists providers with provider scheduling, appointment system improvements, and template changes. Coordinates the scheduling of appointments for the practices based on pre-established protocols.Facilitates a good working relationship between the practice staff, the physicians and other providers, the Hospital, and the patients. Provides information and communication among all staff members.Responds to inquiries and resolves immediate issues within the given clinic. Reports ongoing problems to the Director, Medical Director(s) and Division Administrator(s) as needed via cyclical meetings.Leads regularly scheduled work-team meetings.Works closely to uphold the Ambulatory Care Transformation (ACT) work that ensures all patients are scheduled appropriately. This includes working closely with the Ambulatory Capacity Management team to maintain provider schedules and templates.Ensures that patients’ needs are met consistently.Training & DevelopmentImplements systems to make sure staff training needs are met.Provides overall coordination of and arrangements for other recurring meetings, conferences, programs or activities.FinanceIdentify and understand all billable clinical services provided in their area. Participate in annual budgeting process with Neuroscience Leadership.Responsible for monitoring the work queues and work lists for their department(s) that are critical to our clinical and financial success.Works closely with the billing staff to address any relevant coding and billing issues. Resolves coding or billing problems in order to quickly rectify payment issues.Monitors and evaluates system reports, performing internal revenue and expense audits.ComplianceActs as a resource for the System, Hospital, Department, and Division policies and procedures. Responds to and advises on a variety of inquiries applying knowledge of established operations.Tracks and monitors BWH, DPH, and TJC compliance areas in conjunction with the Director and the clinic’s Medical Director(s).FacilitiesContinuously monitors the clinic’s physical environment. Identifies problems and coordinates activities with the Director.Maintain the physical integrity of the practice (i.e.: cleanliness, availability of supplies).Initiates and supports enhancement of clinical and administrative space.Human ResourcesRecruit, hire and retain a talented, qualified staff.Creates, implements, documents and monitors new employee onboarding, ensuring core business and clinical competencies are achieved.Leads/organizes all team building and morale bolstering events for a given clinic.Works with Director to address hiring, corrective action and personnel matters as appropriate.Department NeedsCollaborates closely with their Medical Directors and Division Administrator(s) for each of the clinical services they support, focusing on shared clinical and financial goals.Handles assigned administrative activities at the discretion of the Director.Qualifications· 4-6 years of related experience in a healthcare environment.· Must have strong communication skills: ability to communicate effectively with a broad range of healthcare personnel, including patients, and to channel information appropriately.· Work requires an extensive knowledge of business and medical terminology and an excellent command of the English language.

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