City of Anaheim, CA
Part Time Office Specialist II
City of Anaheim, CA, Anaheim, California, United States, 92808
Salary:
$22.01 - $28.09 Hourly
Location :
City of Anaheim, CA
Job Type:
Part Time
Job Number:
2024-00261
Department:
Community Services
Opening Date:
09/19/2024
Closing Date:
10/3/2024 5:00 PM Pacific
Description
The
City of Anaheim
seeks a motivated, collaborative, and highly organized
part-time Office Specialist II
for the
Community Services Department . The part-time Office Specialist II will be responsible for providing clerical support, processing invoices for payment, prepare and maintain statistical reports, prepare and submit purchase requisitions and other City accounting requests. The part-time Office Specialist II will ensure accuracy of data by working directly with department supervisors, maintaining records/files, and providing administrative office support and assistance to the public. Purchase supplies and services as requested.
Qualified candidates must possess two (2) years of journey-level clerical work in a professional environment. Ideal candidates will have experience with timekeeping, data entry, customer service, and Microsoft Excel.
This part-time position is designated to work up to 20 hours per week, with no minimum amount of hours guaranteed. Candidates must be available to work between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
The mission of the Community Services Department is to enrich individuals, families, and the community through the provision of services, facilities, and programs which improve the quality of life in Anaheim.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.Maintain radio communication with field personnel.Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.Compose routine correspondence.Proofread materials for clerical accuracy and spelling.Copy, collate, staple and otherwise bind a variety of materials.File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.Make routine mathematical calculations.Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.Receive, open, date stamp and distribute incoming mail and processes outgoing mail.Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.Perform related duties and responsibilities as required.
Qualifications
Experience:
Two (2) years of experience performing journey-level clerical work.
Knowledge of : Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar, and punctuation; basic math; and record keeping methods.
Ability to:
Efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
This is a part-time position usually averaging 20 hours per week. A minimum number of hours is not guaranteed. Candidates must be available to work between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday
Applications will be accepted until
Thursday, October 3, 2024,
a t 5:00PM.
Applicants are encouraged to apply early. Applications will not be accepted after this deadline.The selection process will consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Stating "See Resume" is not an acceptable substitute for a completed application. Failure to state all pertinent information may lead to elimination from competition.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.
Equal Opportunity Employer
The City of Anaheim offers a range of benefit programs to eligible part-time employees and their eligible dependents. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit:https://www.anaheim.net/DocumentCenter/View/36803/Benefits-Summary-Part-Time
For additional information about the City's benefits, visit www.myanaheimbenefits.com then click on Part-Time Employees.
RETIREMENT BENEFITS
- The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
Part-time eligible employees become members of CalPERS as either Classic or New members.
Part-time employees not eligible for CalPERS are required to participate in the City's part-time 457 plan, as a replacement plan for Social Security.
To view the current limits and additional CalPERS information, visit:https://www.anaheim.net/DocumentCenter/View/37234/PT-CalPERS-Rates
01
Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Questions but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?
YesNo
02
This part-time position is designated to work up to 20 hours per week, with no minimum amount of hours guaranteed. Candidates must be available to work five (5) days a week, Monday to Friday, scheduled between 8AM to 5PM. Do you understand this requirement?
YesNo
03
How many years of clerical experience do you possess? (do not include time spent in training)
NoneLess than one yearAt least 1 year, but less than 2 yearsAt least 2 years, but less than 3 yearsAt least 3 years, but less than 4 years4 years or more
04
Please describe in detail your clerical experience. If none, type N/A.
05
Do you have experience providing excellent customer service through email, over the phone, and in person?
YesNo
06
Please describe in detail your experience providing excellent customer service through email, over the phone, and in person. If none, type N/A.
07
Do you possess experience with maintaining records of the unit concerning purchases, budget accounts and inventory; requisition office supplies?
YesNo
08
Please describe your data entry experience. Include details such as the types of data worked with and software used. If none, type N/A.
09
Do you have experience processing and performing accounting functions, such as submitting purchase order requests, auditing accounting entries, and producing accounting reports?
YesNo
10
Please describe your experience researching, analyzing and comparing the supplies and services as requested. If none, type N/A.
11
Please rate your level of proficiency in Microsoft Excel.
No ExperienceBasic - I can input data into spreadsheets and work with pre-defined templates.Intermediate/Moderate - I can perform more advanced functions such as creating new spreadsheets, create charts/graphs, and utilize template formulas.Advanced - I can perform complex tasks such as pivot-tables, manually add formulas, and macros.
Required Question
$22.01 - $28.09 Hourly
Location :
City of Anaheim, CA
Job Type:
Part Time
Job Number:
2024-00261
Department:
Community Services
Opening Date:
09/19/2024
Closing Date:
10/3/2024 5:00 PM Pacific
Description
The
City of Anaheim
seeks a motivated, collaborative, and highly organized
part-time Office Specialist II
for the
Community Services Department . The part-time Office Specialist II will be responsible for providing clerical support, processing invoices for payment, prepare and maintain statistical reports, prepare and submit purchase requisitions and other City accounting requests. The part-time Office Specialist II will ensure accuracy of data by working directly with department supervisors, maintaining records/files, and providing administrative office support and assistance to the public. Purchase supplies and services as requested.
Qualified candidates must possess two (2) years of journey-level clerical work in a professional environment. Ideal candidates will have experience with timekeeping, data entry, customer service, and Microsoft Excel.
This part-time position is designated to work up to 20 hours per week, with no minimum amount of hours guaranteed. Candidates must be available to work between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
The mission of the Community Services Department is to enrich individuals, families, and the community through the provision of services, facilities, and programs which improve the quality of life in Anaheim.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.Maintain radio communication with field personnel.Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.Compose routine correspondence.Proofread materials for clerical accuracy and spelling.Copy, collate, staple and otherwise bind a variety of materials.File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.Make routine mathematical calculations.Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.Receive, open, date stamp and distribute incoming mail and processes outgoing mail.Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.Perform related duties and responsibilities as required.
Qualifications
Experience:
Two (2) years of experience performing journey-level clerical work.
Knowledge of : Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar, and punctuation; basic math; and record keeping methods.
Ability to:
Efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
This is a part-time position usually averaging 20 hours per week. A minimum number of hours is not guaranteed. Candidates must be available to work between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday
Applications will be accepted until
Thursday, October 3, 2024,
a t 5:00PM.
Applicants are encouraged to apply early. Applications will not be accepted after this deadline.The selection process will consist of a minimum of skills examination and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Stating "See Resume" is not an acceptable substitute for a completed application. Failure to state all pertinent information may lead to elimination from competition.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.
Equal Opportunity Employer
The City of Anaheim offers a range of benefit programs to eligible part-time employees and their eligible dependents. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit:https://www.anaheim.net/DocumentCenter/View/36803/Benefits-Summary-Part-Time
For additional information about the City's benefits, visit www.myanaheimbenefits.com then click on Part-Time Employees.
RETIREMENT BENEFITS
- The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
Part-time eligible employees become members of CalPERS as either Classic or New members.
Part-time employees not eligible for CalPERS are required to participate in the City's part-time 457 plan, as a replacement plan for Social Security.
To view the current limits and additional CalPERS information, visit:https://www.anaheim.net/DocumentCenter/View/37234/PT-CalPERS-Rates
01
Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Questions but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?
YesNo
02
This part-time position is designated to work up to 20 hours per week, with no minimum amount of hours guaranteed. Candidates must be available to work five (5) days a week, Monday to Friday, scheduled between 8AM to 5PM. Do you understand this requirement?
YesNo
03
How many years of clerical experience do you possess? (do not include time spent in training)
NoneLess than one yearAt least 1 year, but less than 2 yearsAt least 2 years, but less than 3 yearsAt least 3 years, but less than 4 years4 years or more
04
Please describe in detail your clerical experience. If none, type N/A.
05
Do you have experience providing excellent customer service through email, over the phone, and in person?
YesNo
06
Please describe in detail your experience providing excellent customer service through email, over the phone, and in person. If none, type N/A.
07
Do you possess experience with maintaining records of the unit concerning purchases, budget accounts and inventory; requisition office supplies?
YesNo
08
Please describe your data entry experience. Include details such as the types of data worked with and software used. If none, type N/A.
09
Do you have experience processing and performing accounting functions, such as submitting purchase order requests, auditing accounting entries, and producing accounting reports?
YesNo
10
Please describe your experience researching, analyzing and comparing the supplies and services as requested. If none, type N/A.
11
Please rate your level of proficiency in Microsoft Excel.
No ExperienceBasic - I can input data into spreadsheets and work with pre-defined templates.Intermediate/Moderate - I can perform more advanced functions such as creating new spreadsheets, create charts/graphs, and utilize template formulas.Advanced - I can perform complex tasks such as pivot-tables, manually add formulas, and macros.
Required Question