DSV A/S
Administrative Specialist, Chicago Office Manager
DSV A/S, Itasca, Illinois, United States, 60143
DSV - Global transport and logisticsIn 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com
Location: USA - Itasca, N Arlington Heights Rd
Division: Air & SeaJob Posting Title: Administrative Specialist, Chicago Office ManagerTime Type: Full Time
The Administrative Specialist will perform a wide range of administrative and personal assistant duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.
Duties and ResponsibilitiesProvide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.Monitoring office supplies and ordering new stationery, supplies, furniture, appliances, and electronics as required.Manage all aspects of space/infrastructure planning (ex. moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.Provide general support to visitors.Assist in the onboarding process for new hires and trainees, including mobile phones.Plan in-house or off-site activities, like parties, celebrations, and conferences.Wellness ambassador for the Branch.Assist with branch participation with the Business Continuity Plan (BCP).Run client and management reports and distribute according to SOP's and schedules.Other responsibilities assigned as needed.Educational background / Work experience
Associate degree in office administration or a related field preferredSkills & Competencies
Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and ExcelExperience using business email services, such as Microsoft OutlookPrevious experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machinesComfort multitasking and handling multiple requests from different individuals and departmentsAbility to work quickly and in a potentially high-stress environmentStrong communication skills and extremely self-motivated when managing communication channelsHighly organized and capable of creating organizational systems that others easily utilize.
At Will Employment
DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.
For this position, the expected base pay is:
$24.75 - $33.50
/ Hourly.
Actual base compensation will be determined based on various factors including job-related knowledge, skills, experience, and other objective business considerations.
DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.
We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.
Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.
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Administrative Specialist, Chicago Office Manager
Itasca
Location: USA - Itasca, N Arlington Heights Rd
Division: Air & SeaJob Posting Title: Administrative Specialist, Chicago Office ManagerTime Type: Full Time
The Administrative Specialist will perform a wide range of administrative and personal assistant duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.
Duties and ResponsibilitiesProvide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.Monitoring office supplies and ordering new stationery, supplies, furniture, appliances, and electronics as required.Manage all aspects of space/infrastructure planning (ex. moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.Provide general support to visitors.Assist in the onboarding process for new hires and trainees, including mobile phones.Plan in-house or off-site activities, like parties, celebrations, and conferences.Wellness ambassador for the Branch.Assist with branch participation with the Business Continuity Plan (BCP).Run client and management reports and distribute according to SOP's and schedules.Other responsibilities assigned as needed.Educational background / Work experience
Associate degree in office administration or a related field preferredSkills & Competencies
Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and ExcelExperience using business email services, such as Microsoft OutlookPrevious experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machinesComfort multitasking and handling multiple requests from different individuals and departmentsAbility to work quickly and in a potentially high-stress environmentStrong communication skills and extremely self-motivated when managing communication channelsHighly organized and capable of creating organizational systems that others easily utilize.
At Will Employment
DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause.
For this position, the expected base pay is:
$24.75 - $33.50
/ Hourly.
Actual base compensation will be determined based on various factors including job-related knowledge, skills, experience, and other objective business considerations.
DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.
We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.
Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.
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Share on Twitter
Share on LinkedIn
Send by email
Administrative Specialist, Chicago Office Manager
Itasca