Colorado School Of Mines
Contract Manager, Office of Research Administration
Colorado School Of Mines, Golden, Colorado, United States, 80401
Engineering a world of possibilitiesThe Colorado School of Mines Office of Research Administration is seeking an experienced Contract Manager to oversee a team of Contract Administrators supporting complex research initiatives across all STEM disciplines at Mines.The Contract Manager is responsible for the management of research and other sponsored agreements through the Office of Research Administration (ORA) at Colorado School of Mines (School). This position is a key member of the Contract Administration unit and serves as a resource to faculty and a liaison for Mines and sponsoring research organizations. The Contract Manager is assigned their own academic departments and works directly with those faculty to complete all sponsored research requirements.This position may be eligible for hybrid or remote work opportunities after a period of on-campus training.Primary Responsibilities
Contract Team Manager:
The Contract Manager will have direct supervision of the Contract Administration unit, 4-8 Full Time Employees, with the authority to hire, evaluate performance, and guide team culture.Determine work prioritization by evaluating workloads, deadlines, complexity of the workload, School policy, and staff resources.Responsible for ensuring all contract information on the ORA website is accurate and current.Resolve complex administrative or legal questions or issues that arise.Responsible for creating and maintaining policies and procedures for the Contracting unit.Remain knowledgeable about current federal regulations, pending changes, OMB Circulars, Federal Acquisition Regulations, state of Colorado regulations, and school policy.Assist in the maintenance of ORA's Research Management software and the School's financial system; specifically, with regards to contractual and legal information.Develop contractual training material for ORA staff and campus.Identify issues and present solutions and approaches for resolution; develop creative solutions to complex contract issues.Review and analyze sponsored research agreements, both initial and modifications from external organizations to ensure they meet federal and state regulations.Contract and Grant Management
Determine if changes to a research project require prior approval from the project's sponsor.Submit and approve requests for no-cost time extensions, budget deviations, and pre-award spending based on sponsor requirements.Perform initial reviews on deficit spending requests to determine if the financial risk to Mines is acceptable under current policy and practices.Responsible for initiating, negotiating, and managing research subcontracts.Communications, Training, and Data
Maintain communication with faculty to ensure all information for sponsored research agreement is outlined along with the process to negotiate the agreement.Interpret and explain federal, state, and Mines regulations and policies to faculty and other Mines personnel to help them understand the contracting process and how the regulations apply to individual agreements.Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to negotiating and accepting a sponsored research agreement.Upload all fully executed agreements, modifications, and sponsor prior approvals into the system.Work with the data repository team to implement and maintain the software with regards to contracts unit.Minimum Qualifications
Bachelor's degree in business or other relevant degree program.8 years research administration experience.5 years team management experience.Working knowledge of or ability to navigate federal and state regulations.Excellent communication skills (oral and written).Problem-solving and analytical skills.Demonstrated consulting and customer service skills.Preferred Qualifications
Juris Doctorate (J.D.) degree.Significant contract negotiation experience.Professional competency in application of government & federal regulations, including 2 CFR 200.Experience with data analysis.Thorough knowledge of federal regulations governing sponsored research.Salary and Benefits
$96,400 - $107,200 annually. Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:Flexible health and dental care plans.Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus.Fully vested retirement plan on first day of employment, with generous employer contribution.Tuition benefits (6 credits per year for employees, 50 percent discount for dependents).Free RTD Ecopass.How to Apply
Applicants must:Complete an online application (personal information, demographic information, veteran status).Upload a resume or CV.Upload a cover letter.Application review will begin October 7, 2024. This posting will remain open until filled and may close without notice. For best consideration, apply by October 6, 2024 at 11:59 p.m. as applications received after that date may not be reviewed.References will not be contacted until later in the selection process and you will be informed before that contact is made.Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).To request an accommodation at any point in the application or interview process, please email
hr@mines.edu
or call 303-273-3250.Successful Completion of a Background Investigation is Required for this Position.About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society.Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?Look to Mines.Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service.
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Contract Team Manager:
The Contract Manager will have direct supervision of the Contract Administration unit, 4-8 Full Time Employees, with the authority to hire, evaluate performance, and guide team culture.Determine work prioritization by evaluating workloads, deadlines, complexity of the workload, School policy, and staff resources.Responsible for ensuring all contract information on the ORA website is accurate and current.Resolve complex administrative or legal questions or issues that arise.Responsible for creating and maintaining policies and procedures for the Contracting unit.Remain knowledgeable about current federal regulations, pending changes, OMB Circulars, Federal Acquisition Regulations, state of Colorado regulations, and school policy.Assist in the maintenance of ORA's Research Management software and the School's financial system; specifically, with regards to contractual and legal information.Develop contractual training material for ORA staff and campus.Identify issues and present solutions and approaches for resolution; develop creative solutions to complex contract issues.Review and analyze sponsored research agreements, both initial and modifications from external organizations to ensure they meet federal and state regulations.Contract and Grant Management
Determine if changes to a research project require prior approval from the project's sponsor.Submit and approve requests for no-cost time extensions, budget deviations, and pre-award spending based on sponsor requirements.Perform initial reviews on deficit spending requests to determine if the financial risk to Mines is acceptable under current policy and practices.Responsible for initiating, negotiating, and managing research subcontracts.Communications, Training, and Data
Maintain communication with faculty to ensure all information for sponsored research agreement is outlined along with the process to negotiate the agreement.Interpret and explain federal, state, and Mines regulations and policies to faculty and other Mines personnel to help them understand the contracting process and how the regulations apply to individual agreements.Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to negotiating and accepting a sponsored research agreement.Upload all fully executed agreements, modifications, and sponsor prior approvals into the system.Work with the data repository team to implement and maintain the software with regards to contracts unit.Minimum Qualifications
Bachelor's degree in business or other relevant degree program.8 years research administration experience.5 years team management experience.Working knowledge of or ability to navigate federal and state regulations.Excellent communication skills (oral and written).Problem-solving and analytical skills.Demonstrated consulting and customer service skills.Preferred Qualifications
Juris Doctorate (J.D.) degree.Significant contract negotiation experience.Professional competency in application of government & federal regulations, including 2 CFR 200.Experience with data analysis.Thorough knowledge of federal regulations governing sponsored research.Salary and Benefits
$96,400 - $107,200 annually. Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:Flexible health and dental care plans.Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus.Fully vested retirement plan on first day of employment, with generous employer contribution.Tuition benefits (6 credits per year for employees, 50 percent discount for dependents).Free RTD Ecopass.How to Apply
Applicants must:Complete an online application (personal information, demographic information, veteran status).Upload a resume or CV.Upload a cover letter.Application review will begin October 7, 2024. This posting will remain open until filled and may close without notice. For best consideration, apply by October 6, 2024 at 11:59 p.m. as applications received after that date may not be reviewed.References will not be contacted until later in the selection process and you will be informed before that contact is made.Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).To request an accommodation at any point in the application or interview process, please email
hr@mines.edu
or call 303-273-3250.Successful Completion of a Background Investigation is Required for this Position.About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society.Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?Look to Mines.Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service.
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