Executive Assistant / Events Coordinator - Consultant

This Jobot Consulting Job is hosted by: Lauren Lehman

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Salary: $25 - $35 per hour

We are working with a local non-profit that is focused on helping the community in Los Angeles!

They are seeking an Executive Assistant consultant who will work until the end of December. They are seeking someone who can start a new position asap and is open to a temporary opportunity!

Apply today to learn more!

• 100% paid healthcare for employee & family, including medical, dental, and vision
• $200 preloaded FSA card
• Paid gym membership
• 403B retirement plan: 10% contribution after 1 year of employment
• Employee development fund allowance – up to $3,000
• Paid holidays - Accrual of vacation & sick time

Responsibilities:

1. Provide comprehensive administrative support to consulting executives, including managing schedules, arranging meetings, preparing reports, and handling correspondence.
2. Plan, coordinate, and manage a variety of events, including client meetings, team workshops, conferences, and social events. This includes venue selection, budget management, vendor negotiations, logistics planning, and onsite event management.
3. Prepare and edit presentations using PowerPoint for client meetings and internal communications.
4. Manage and analyze data using Excel to support decision-making processes and improve operational efficiency.
5. Coordinate travel arrangements for executives and team members, including flight bookings, hotel reservations, and ground transportation.
6. Assist with the preparation and monitoring of budgets, invoices, and financial reports.
7. Maintain a high level of confidentiality in all interactions.
8. Perform other related duties as assigned to ensure the efficient and effective functioning of the team.

Qualifications:

1. A minimum of 5 years of experience as an Executive Assistant, Events Coordinator, or similar role in a fast-paced, professional environment.
2. Proven experience in planning and coordinating a wide range of events.
3. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel, with a strong ability to prepare professional presentations and manage complex spreadsheets.
4. Excellent organizational skills with an ability to think proactively and prioritize work.
5. Strong communication skills, both written and verbal, with an ability to interact effectively with all levels of the organization.
6. Exceptional attention to detail and problem-solving skills.
7. Ability to handle confidential information with discretion.
8. Bachelor’s degree in Business Administration, Hospitality Management, or related field is preferred.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.