Executive Assistant

This Jobot Job is hosted by: Jim Forman

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Salary: $65,000 - $75,000 per year

We are seeking a highly organized, detail-oriented, and motivated individual to join our dynamic team as an Executive Assistant. This role is integral to our operations, providing high-level support to our executive team in the fast-paced finance industry. The successful candidate will have the opportunity to work on challenging projects, interface with key stakeholders, and contribute to our company's growth and success.

This is an exciting opportunity for an executive assistant to take on a challenging role in a fast-paced, dynamic environment. If you have the skills and experience outlined above and are ready to take your career to the next level, we would love to hear from you.

Responsibilities:

1. Provide comprehensive administrative support to the executive team, including but not limited to managing calendars, scheduling meetings, and coordinating travel arrangements.
2. Utilize excellent communication skills to effectively liaise with internal and external stakeholders, ensuring smooth operations and efficient problem-solving.
3. Handle sensitive and complex information with discretion and confidentiality.
4. Conduct thorough research and prepare detailed reports to support decision-making processes.
5. Utilize project management skills to oversee and execute various projects, ensuring they are completed within the stipulated timeline and budget.
6. Manage data entry tasks with a high degree of accuracy, ensuring all necessary information is up-to-date and readily available.
7. Use excellent customer service skills to handle inquiries and complaints, ensuring a high level of client satisfaction.
8. Use organizational skills to manage multiple tasks and priorities, ensuring all tasks are completed in a timely and efficient manner.
9. Prepare and distribute meeting agendas and minutes, ensuring all relevant parties are kept up-to-date with important decisions and action items.

Qualifications:

1. A minimum of 5 years of experience in an executive support role, preferably within the finance industry.
2. Demonstrated expertise in communication, project management, data entry, report preparation, customer service, organizational skills, meeting coordination, time management, calendar management, and research skills.
3. Proven ability to handle sensitive information with discretion and professionalism.
4. Exceptional attention to detail and a strong ability to multi-task.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
6. A proactive approach to problem-solving, with the ability to anticipate needs and take initiative.
7. Excellent written and verbal communication skills.
8. A bachelor's degree in Business Administration or a related field is preferred.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.