Santa Clara Valley Water District (CA)
Construction Contracts Administrator II
Santa Clara Valley Water District (CA), Los Angeles, California, United States,
Overview:Do you have 3+ years of experience performing contract administration activities? Do you want to work for an organization that manages an integrated water resources system that includes the supply of clean, safe water, flood protection, and stewardship of streams on behalf of Santa Clara County's 2 million residents? Valley Water is looking for a Contract Administrator II who is intimately familiar with public agency construction contracts processes, timelines, and requirements. This position performs critical contract administration work for Capital Improvement Projects (CIP), including conducting contractor prequalification, solicitations and procurement, facilitating the bid process, conducting pre-bid meetings and public bid openings, issuing revisions and addenda, performing bid and cost analysis, issuing notices, and participating in bid protest resolution.
Our Commitment:Racial equity, diversity and inclusion are integral to Valley Water. We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.
Key Responsibilities include, but are not limited to:Conduct contractor prequalification assessments to evaluate the qualifications, capabilities, and experience of contractors before they are invited to submit bids for projects.Manage the advertising, bidding, and awarding processes for construction contracts related to Capital Improvement Projects.Perform contract admin work for construction; conduct solicitations and procurement; facilitate bid process; conduct pre-bid meetings and public bid openings; issue revisions, addenda, or announcements; perform bid/cost analysis; issue notices of awards; participate in bid protests resolution.Prepare bid documents, including Notice to Bidders (NTB), Prequalification Application, and requests for proposals (RFPs); review scope of work and specifications to identify discrepancies; recommend corrective action to resolve discrepancies.Serve as liaison between client departments and coordinate with Valley Water staff, risk management, legal counsel, and outside contractors to manage the business relationship of contract parties for contracts as assigned; participate in the fulfillment of contract requirements in accordance with Valley Water policies and local, state, and federal regulations; provide consistency in contracts and contractual relationships.Prepare and modify contract documents based on contract requirements and special conditions; advise departments of contractual rights and obligations under approved terms and conditions; participate in resolving disputes between parties.Maintain good recordkeeping and ensure that contract administration activities are performed in accordance with federal, state, and local regulations, Valley Water policies, procedures, and best practices.Minimum Requirements:Equivalent to graduation from an accredited four-year college or university with a degree in business or public administration, engineering, construction management, or a related field. Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please click
here
Valley Water Telework Program:
Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.
This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year). Internal candidates will follow existing teleworking schedule.
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Our Commitment:Racial equity, diversity and inclusion are integral to Valley Water. We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.
Key Responsibilities include, but are not limited to:Conduct contractor prequalification assessments to evaluate the qualifications, capabilities, and experience of contractors before they are invited to submit bids for projects.Manage the advertising, bidding, and awarding processes for construction contracts related to Capital Improvement Projects.Perform contract admin work for construction; conduct solicitations and procurement; facilitate bid process; conduct pre-bid meetings and public bid openings; issue revisions, addenda, or announcements; perform bid/cost analysis; issue notices of awards; participate in bid protests resolution.Prepare bid documents, including Notice to Bidders (NTB), Prequalification Application, and requests for proposals (RFPs); review scope of work and specifications to identify discrepancies; recommend corrective action to resolve discrepancies.Serve as liaison between client departments and coordinate with Valley Water staff, risk management, legal counsel, and outside contractors to manage the business relationship of contract parties for contracts as assigned; participate in the fulfillment of contract requirements in accordance with Valley Water policies and local, state, and federal regulations; provide consistency in contracts and contractual relationships.Prepare and modify contract documents based on contract requirements and special conditions; advise departments of contractual rights and obligations under approved terms and conditions; participate in resolving disputes between parties.Maintain good recordkeeping and ensure that contract administration activities are performed in accordance with federal, state, and local regulations, Valley Water policies, procedures, and best practices.Minimum Requirements:Equivalent to graduation from an accredited four-year college or university with a degree in business or public administration, engineering, construction management, or a related field. Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please click
here
Valley Water Telework Program:
Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.
This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year). Internal candidates will follow existing teleworking schedule.
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