Moloco
Executive Assistant to the Chief Machine Learning Officer
Moloco, Redwood City, California, United States, 94061
About
The Role:We are searching for a professional, polished Executive Assistant to support our Chief Machine Learning (ML) Officer.
You will not only be their right-hand partner but will play an integral role inside their organizations as you will have a high amount of visibility into their day-to-day and work cross-functionally across the company. You will own all administrative, logistical, and project-related tasks to support our Chief ML Officer and the organization.
We are looking for a confident high-performing EA who is a great communicator, highly resourceful and proactive, and has a take-charge mindset. This person will thrive in a hyper-growth, multi-cultural environment. This individual must be able to juggle fast-changing priorities, all the while incorporating the highest degree of integrity, discretion, professionalism, and a can-do attitude.
Our ideal candidate would be located in Silicon Valley, CA, and could work out of our Redwood City headquarters, being co-located with the Chief ML Officer. Our comfortable modern HQ is within walking distance from Cal-train and nearby restaurants. Moloco has free garage parking and is stocked with amenities, including morning and lunch meals.
Responsibilities:
Provide high-level administrative support for the Chief ML Officer and team-level support
Manage and maintain sensitive and complex calendars of in-person, video, and external meetings across multiple global time zones; while working closely with senior leaders and the other EAs within the company
Manage and execute the team meetings: logistics, prepare presentations for All Hands, and proactively prepare the Chief ML staff meeting agendas and follow up with the relevant action items
Coordinate logistics for the ML organization on-sites/off-sites, ad hoc events, and leadership meetings within budget. Ideally, attend in person and oversee logistics when relevant
Coordinate flawless extensive international and domestic travel
Provide general administrative support, such as email, international currency expense reporting, team drive, and contact database management
Partner internally and externally on arranging a multitude of meetings with key stakeholders. Ensure stakeholders are advised of deadlines
Capture and distribute notes and action items from team meetings. Follow up on deliverables and OKRs as needed
Create efficient workflows and processes to help maximize your executives' time
Potential additional support of calendar, expense, and travel management for other senior ML team members
Contribute to team culture with birthday and work-anniversary recognition
Qualifications:
Experience supporting C-level/SVP executives, ideally at high-growth technology companies
Familiarity with standard corporate technology such as Google Workspace, Slack, Navan, etc., and the ability to learn new applications quickly, as needed
Experience successfully navigating the challenges of working within a multi-timezone, international environment
Ability to anticipate needs, and complete a high volume of tasks while working independently with discretion
Experience with meeting planning and execution
Strong communication skills and the ability to communicate at all levels of the organization with respect, clarity, and humility
Excellent interpersonal skills; experience working cross-functionally, building trust with operational partners, and optimizing communication channels and workflows
Be located in Silicon Valley, CA - commutable to Redwood City
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The Role:We are searching for a professional, polished Executive Assistant to support our Chief Machine Learning (ML) Officer.
You will not only be their right-hand partner but will play an integral role inside their organizations as you will have a high amount of visibility into their day-to-day and work cross-functionally across the company. You will own all administrative, logistical, and project-related tasks to support our Chief ML Officer and the organization.
We are looking for a confident high-performing EA who is a great communicator, highly resourceful and proactive, and has a take-charge mindset. This person will thrive in a hyper-growth, multi-cultural environment. This individual must be able to juggle fast-changing priorities, all the while incorporating the highest degree of integrity, discretion, professionalism, and a can-do attitude.
Our ideal candidate would be located in Silicon Valley, CA, and could work out of our Redwood City headquarters, being co-located with the Chief ML Officer. Our comfortable modern HQ is within walking distance from Cal-train and nearby restaurants. Moloco has free garage parking and is stocked with amenities, including morning and lunch meals.
Responsibilities:
Provide high-level administrative support for the Chief ML Officer and team-level support
Manage and maintain sensitive and complex calendars of in-person, video, and external meetings across multiple global time zones; while working closely with senior leaders and the other EAs within the company
Manage and execute the team meetings: logistics, prepare presentations for All Hands, and proactively prepare the Chief ML staff meeting agendas and follow up with the relevant action items
Coordinate logistics for the ML organization on-sites/off-sites, ad hoc events, and leadership meetings within budget. Ideally, attend in person and oversee logistics when relevant
Coordinate flawless extensive international and domestic travel
Provide general administrative support, such as email, international currency expense reporting, team drive, and contact database management
Partner internally and externally on arranging a multitude of meetings with key stakeholders. Ensure stakeholders are advised of deadlines
Capture and distribute notes and action items from team meetings. Follow up on deliverables and OKRs as needed
Create efficient workflows and processes to help maximize your executives' time
Potential additional support of calendar, expense, and travel management for other senior ML team members
Contribute to team culture with birthday and work-anniversary recognition
Qualifications:
Experience supporting C-level/SVP executives, ideally at high-growth technology companies
Familiarity with standard corporate technology such as Google Workspace, Slack, Navan, etc., and the ability to learn new applications quickly, as needed
Experience successfully navigating the challenges of working within a multi-timezone, international environment
Ability to anticipate needs, and complete a high volume of tasks while working independently with discretion
Experience with meeting planning and execution
Strong communication skills and the ability to communicate at all levels of the organization with respect, clarity, and humility
Excellent interpersonal skills; experience working cross-functionally, building trust with operational partners, and optimizing communication channels and workflows
Be located in Silicon Valley, CA - commutable to Redwood City
#J-18808-Ljbffr