Mesa County, CO
Operations Manager - PW Admin
Mesa County, CO, Grand Junction, CO
Salary: $6,266.08 - $7,156.71 Monthly
Location : Grand Junction, CO
Job Type: Full Time
Job Number: 02394
Department: Operations
Division: Public Works
Opening Date: 09/25/2024
Closing Date: 10/6/2024 5:00 PM Mountain
Description
JOB SUMMARY:
Uses independent judgment, initiative, and discretion in overseeing the financial operations and daily support of the day to day operations of the Public Works Department. Directs the organization's financial planning, accounting and purchasing practices and execution of the department's annual budget.
Performs professional and technical work in all budget related matters for the department. Responsible for hiring, training, motivating and supervising the Public Works Administrative staff.
With direction from the Public Works Director, assists in the day to day operations of the Public Works Department.
Essential Duties
ESSENTIAL JOB FUNCTIONS:
(The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal
duties that may be required. Mesa County reserves the right to modify or change the duties or essential functions of this job at any
time. All responsibilities may not be performed by all incumbents.)
Responsible for the long-range planning, organization, direction and oversight of the Mesa County Public Works Department (MCPWD) accounting function. Advises the Director and other department staff on financial and purchasing aspects of the department. Prepares and presents to staff and BOCC annual operating and CIP budget and monitors monthly expenditures for the operating and CIP budget for Public Works/Engineering. Reconciles the General Ledger for Public Works on an on-going and annual basis and works with budget division to reconcile discrepancies. Monitors revenues and expenditures, and advises the Director and staff regarding budget issues. Prepares reports for the BOCC, County Finance
Department, staff and other department staff as needed. Coordinates the preparation of supplemental budget requests to the BOCC, analyzes budgetary impact, develops recommendations and options for funding; conducts necessary research and communicates as needed with departmental staff. Serves as resource person to the general public as well as other county departments on budget and purchasing issues.
Acts as the Procurement Agent primarily for the Engineering group for the Capital Program. This includes preparing Request for Proposals (RFP), Request for Qualification (RFQ), Invitation for Bid (IFB), and Purchase Orders for goods. This entails working closely with the project managers and seeing each project through the bidding process, following all County, State and/or Grant Funded procurement policies. Creates contracts and agreements for the chosen vendor. Prepares agenda items for Public Hearing and approval by the Board of County Commissioners. This process requires working closely with the Attorney's, Risk's, and Finance Departments. Once approved, creates the corresponding purchase order. This position will be the point of contact for payments and change orders once approved by the project managers.
Under the direction of the Public Works Director, assists in the day to day operation of the Public Works Department. This includes but not limited to being the first point of contact on citizens' concerns, division issues, which includes personnel issues that occur in the divisions and public information. The position works independently using judgment to implement decisions as they arise.
Carries out supervisory responsibility in accordance with County policies, procedures and applicable laws including: interviewing, hiring and training, planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Plans, schedules, monitors and evaluates the work of subordinate clerical and service personnel in order to accomplish the objectives of the department and to effectively utilize resources.
Administers assigned grant-related contracts between Mesa County Public Works/Engineering and external contractors/grantors; serves as a point of contact with external contractors/grantors; oversees the grant application process; ensures compliance with reporting, financial and general grant requirements; manages budgetary elements related to contracts; reports potential contract problems to the Director of Public Works. Coordinates formation and annexation into Public Improvement Districts, including document preparation, developing policy, procedures and construction standards, petitioning, public meetings, establishes election time lines and ballot language, work with Clerk, Assessor, Attorney and Election Offices, and construction/bonding schedules.
Attends meetings on behalf of the Director to obtain and relay information, and to serve as a
spokesperson for the department. Schedules and confirms appointments, meetings or reservations and maintains appointment calendars for Director of Public Works and Engineering Director, to ensure effective time management.
Composes correspondence under general direction or on own initiative to expedite the processing and completion of work to relieve the Public Works Director of administrative details.
Interacts with staff from other departments, elected officials, media and the general public in person or by telephone in order to respond to inquiries, complaints, and resolve problems.
Oral and written communications must be clear and effective.
Performs other related duties as assigned.
Minimum Requirements
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
Bachelor's degree in business or public administration and four (4) years of related experience
Any combination of education, training and experience which provides the knowledge, skills and abilities required for the job.
Licenses and Certifications:
Certification in Grant Management (Preferable)
Supplemental Information
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:
This position requires standing, stooping, sitting, bending, twisting, and lifting up to 10 pounds.
Work is generally confined to a standard office environment.
In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:
Merit system that recognizes the value of advanced professional accreditation.
Seniority based on length of employment.
Merit system that rewards employees for exceptional job performance.
Education, training, or experience that contributes extraordinarily above the norm and which is related to the work in question.
This position is eligible for the Mesa County benefit package which includes the following;
The 2024 Benefits Guide is located on the Mesa County Website under the Human Resources page. You will click on Employee Benefits.
A newly hired employee is eligible for benefits starting the 1st of the month, following 30 days of employment.
Location : Grand Junction, CO
Job Type: Full Time
Job Number: 02394
Department: Operations
Division: Public Works
Opening Date: 09/25/2024
Closing Date: 10/6/2024 5:00 PM Mountain
Description
JOB SUMMARY:
Uses independent judgment, initiative, and discretion in overseeing the financial operations and daily support of the day to day operations of the Public Works Department. Directs the organization's financial planning, accounting and purchasing practices and execution of the department's annual budget.
Performs professional and technical work in all budget related matters for the department. Responsible for hiring, training, motivating and supervising the Public Works Administrative staff.
With direction from the Public Works Director, assists in the day to day operations of the Public Works Department.
Essential Duties
ESSENTIAL JOB FUNCTIONS:
(The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal
duties that may be required. Mesa County reserves the right to modify or change the duties or essential functions of this job at any
time. All responsibilities may not be performed by all incumbents.)
Responsible for the long-range planning, organization, direction and oversight of the Mesa County Public Works Department (MCPWD) accounting function. Advises the Director and other department staff on financial and purchasing aspects of the department. Prepares and presents to staff and BOCC annual operating and CIP budget and monitors monthly expenditures for the operating and CIP budget for Public Works/Engineering. Reconciles the General Ledger for Public Works on an on-going and annual basis and works with budget division to reconcile discrepancies. Monitors revenues and expenditures, and advises the Director and staff regarding budget issues. Prepares reports for the BOCC, County Finance
Department, staff and other department staff as needed. Coordinates the preparation of supplemental budget requests to the BOCC, analyzes budgetary impact, develops recommendations and options for funding; conducts necessary research and communicates as needed with departmental staff. Serves as resource person to the general public as well as other county departments on budget and purchasing issues.
Acts as the Procurement Agent primarily for the Engineering group for the Capital Program. This includes preparing Request for Proposals (RFP), Request for Qualification (RFQ), Invitation for Bid (IFB), and Purchase Orders for goods. This entails working closely with the project managers and seeing each project through the bidding process, following all County, State and/or Grant Funded procurement policies. Creates contracts and agreements for the chosen vendor. Prepares agenda items for Public Hearing and approval by the Board of County Commissioners. This process requires working closely with the Attorney's, Risk's, and Finance Departments. Once approved, creates the corresponding purchase order. This position will be the point of contact for payments and change orders once approved by the project managers.
Under the direction of the Public Works Director, assists in the day to day operation of the Public Works Department. This includes but not limited to being the first point of contact on citizens' concerns, division issues, which includes personnel issues that occur in the divisions and public information. The position works independently using judgment to implement decisions as they arise.
Carries out supervisory responsibility in accordance with County policies, procedures and applicable laws including: interviewing, hiring and training, planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Plans, schedules, monitors and evaluates the work of subordinate clerical and service personnel in order to accomplish the objectives of the department and to effectively utilize resources.
Administers assigned grant-related contracts between Mesa County Public Works/Engineering and external contractors/grantors; serves as a point of contact with external contractors/grantors; oversees the grant application process; ensures compliance with reporting, financial and general grant requirements; manages budgetary elements related to contracts; reports potential contract problems to the Director of Public Works. Coordinates formation and annexation into Public Improvement Districts, including document preparation, developing policy, procedures and construction standards, petitioning, public meetings, establishes election time lines and ballot language, work with Clerk, Assessor, Attorney and Election Offices, and construction/bonding schedules.
Attends meetings on behalf of the Director to obtain and relay information, and to serve as a
spokesperson for the department. Schedules and confirms appointments, meetings or reservations and maintains appointment calendars for Director of Public Works and Engineering Director, to ensure effective time management.
Composes correspondence under general direction or on own initiative to expedite the processing and completion of work to relieve the Public Works Director of administrative details.
Interacts with staff from other departments, elected officials, media and the general public in person or by telephone in order to respond to inquiries, complaints, and resolve problems.
Oral and written communications must be clear and effective.
Performs other related duties as assigned.
Minimum Requirements
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
Bachelor's degree in business or public administration and four (4) years of related experience
Any combination of education, training and experience which provides the knowledge, skills and abilities required for the job.
Licenses and Certifications:
Certification in Grant Management (Preferable)
Supplemental Information
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:
This position requires standing, stooping, sitting, bending, twisting, and lifting up to 10 pounds.
Work is generally confined to a standard office environment.
In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:
Merit system that recognizes the value of advanced professional accreditation.
Seniority based on length of employment.
Merit system that rewards employees for exceptional job performance.
Education, training, or experience that contributes extraordinarily above the norm and which is related to the work in question.
This position is eligible for the Mesa County benefit package which includes the following;
- Medical
- Dental
- Vision
- Retirement
- Paid Sick and Vacation Leave
- Life insurance
- Long term disability
The 2024 Benefits Guide is located on the Mesa County Website under the Human Resources page. You will click on Employee Benefits.
A newly hired employee is eligible for benefits starting the 1st of the month, following 30 days of employment.