Development Associate, Office of Development,Dell Medical School

Schedule high-level appointments for gift officers, including interfacing with donors and prospects to schedule visits and meetings with faculty and university leaders. Assist with meeting preparation and follow up, including making travel arrangements, coordinating with participants and/or assistants to schedule meetings, drafting correspondence and briefings, proofreading, and editing letters and reports, preparing, and distributing agendas and handouts, making room reservations, and arranging catering.Assist in gift intake forms and gift agreement management for fundraisers. Maintain current data and update information in VIP system for donor management. Create and maintain activity codes and manage communication lists with departments. Create call lists in VIP for gift officers. Assist with entering contact reports and engagement efforts in a timely manner.Collect/research data to support or answer specific questions/topics related to development. Liaise with Texas Development personnel. Prepare forms and seek department approval for events, conference participation, and donor meetings and travel. Make travel arrangements and ensure conference registration.Process finance reimbursements and payment vouchers. Maintain copies and prepare collateral materials for donors. Maintain copies of documents for office files. Answer telephones, general inquiry email inboxes, and respond to general questions. Assist other team members as needed. Attend and assist at volunteer, society, donor, and prospecting events as needed, which may require after hours work.Other related duties as assigned.