Development Associate, Texas McCombs

Data Maintenance - Maintain current information in VIP system (alumni database), solicitation tracker, and other systems, as needed, for accurate tracking of donors.Handle gift processing submissions, acknowledgment correspondence, and pledge payment records.Update and correct donor records and perform related clerical or process functions.Create fundraising reports, as needed.Event Logistics - Coordinate details of occasional fundraising and alumni engagement events, in national, regional, and local territories.Create invitation lists in partnership with research analyst.Coordinate outreach to invitees with gift officers across campus, as needed.Strategy and Development - Develop strategy with gift officers before scheduling meetings with alumni, friends, or parents of current students.Prepare donor briefing notes and talking points for multiple major gift officers including the Dean of the McCombs School of Business.Provide administrative support, which includes, but is not limited to: perform mail merges and filing; update donor database; have Excel knowledge and track fundraising activities for special campaigns; draft and process endowment and current-use funding pledge paperwork; process gifts; create personalized giving links.Track, manage, and establish endowments and initiatives. Assist in tracking and managing travel for gift officers, including budget projections.Assist in periodic goal setting and portfolio reviews for gift officers.Travel Coordination - Prepare calendars, travel documents, trip itineraries, donor collateral materials and arrange travel for gift officers.Prepare Requests for Travel (RTAs) and reimbursements, including travel, entertainment, and other miscellaneous items.Compose and prepare correspondence, reports, meeting agendas, and notes, assist with contact reports, thank you letters, and follow up materials, as requested.