Development Associate (Major Gifts)

Travel Coordination: Arrange travel, trip itineraries, and donor collateral materials for frequent in-state and out-of-state trips by four gift officers. Process Requests for Travel (RTAs) and expense reimbursements for travel, entertainment, and other miscellaneous items.Compose and prepare reports, meeting agendas, and notes; assist with contact reports, thank you letters, and follow up materials, as requested.Administrative Support: Provide administrative support, which includes, but is not limited to: basic calendar management; fundraising tracking for special campaigns (with working Excel knowledge); drafting and processing endowment and current-use funding pledge paperwork; creating personalized giving links. Prepare digital and physical donor correspondence, including birthday greetings, holiday cards, and other special occasions. Conduct basic donor research and prepare donor briefing notes and talking points. Create personalized stewardship materials. Coordinate bi-weekly gift officer team meetings.Gift Processing and Data Maintenance: Maintain current information in VIP system (UTs donor and alumni database). Process gifts and documents according to UT policy. Update and correct donor records and perform related clerical or process functions. Perform other duties as assigned.Event Logistics: Help coordinate details of annual fundraising and alumni engagement events and provide in-person staffing to events 3-5 times/year. Help create invitation lists, track RSVPs, plan event logistics, prepare attendance reports, and file contact reports.