Development Associate (Salary)

Administrative Support for Development TeamLiaise between development team and business affairs to ensure adherence to all UT policies and procedures.Oversee development team calendar including scheduling meetings, preparing materials for meetings, and coordinating follow up and action items.Maintain and update donor database system including filling engagement efforts, updating watch lists and tracking event attendance.Maintain and update all electronic files.Provide logistical and administrative support for biannual Advisory Council meetings and other regional and special events.Coordinate mailing and tracking custom stewardship efforts including birthday cards, get well cards, recognition gifts, etc.General Office and Clerical AssistanceShare receptionist responsibilities in SZB 2.804 including greeting visitors, answering questions and welcoming guests.Answer and route calls as needed.Manage pro-card and purchasing of supplies for development team, including contract for the copier/printer.Gift Processing and AcknowledgmentProcess, document, and track incoming gifts for deposit, including gifts in kind.Reconcile weekly gift reports and work with Texas Development and finance partners to ensure all gifts are deposited accurately.Document and track pledges and reminders.Responsible for the weekly production of donor acknowledgement letters for all gifts and pledges as well as other routine development team correspondence.Maintain and update acknowledgement letter templates throughout the year.Run weekly reports and oversee all aspects of production (merge, tweak formatting and language, scan, track, mail and file) of letters for signature by academic leaders.Responsible for tracking endowment plaques and regular updates to COE endowment plaque wall.Projects-Based Development WorkWork with COE director of development operations to prepare, edit and organize materials for the annual endowment impact reports.Work with chief development officer, director of development operations and major gift officers on stewardship projects and touchpoints including but not limited to holiday and thank you gifts, special mailings and other correspondence.Administrative and logistical support for Advisory Council meetings and regional alumni events including but not limited to purchasing supplies and preparing meeting materials.Provide support for annual giving and special events.