The University of Texas at Austin
Senior Student Program Coordinator, Texas McCombs
The University of Texas at Austin, Austin, Texas, us, 78716
Job Posting Title:Senior Student Program Coordinator, Texas McCombs
----Hiring Department:Department of Management
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General Notes
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/Purpose
As a member of the Harkey Institute for Entrepreneurial Studies, this position will coordinate the hallmark program of the Entrepreneurship Minor, the Summer Entrepreneurship Academy (SEA), as well as, the Entrepreneurship Living, Learning, Community (LLC). Additionally, this position will support the Assistant Director in managing operations of co-working space for undergraduate startups as well as manage student workers.Responsibilities
Manage the Summer Entrepreneurship Academy, encompassing marketing efforts targeting potential students, administration of application and admission procedures, tracking of admission statistics, organization and implementation of co-curricular engagements such as workshops, receptions, and guest speaker events, formulation of the summer curriculum and orientation agenda, facilitation of faculty recruitment and hiring, maintenance of the program's Canvas page with regular updates and announcements, provision of guidance to current and prospective students, coordination with University Extension for student registration and billing and overseeing institutional scholarship program as appropriate.Manage Startup City Limits, overseeing all aspects from initial planning through post-event evaluations. Key responsibilities include venue coordination, vendor and sponsor liaison, budget management, selection and coordination of food and beverage vendors, entertainment hiring, giveaway design and procurement, marketing material creation, online event page management, ensuring brand consistency across all elements, invitation distribution across various platforms, logistical coordination for student and alumni showcases, and appropriate curation of speakers, sessions, and topics to cater to students, alumni, and the Austin community.Manage the Entrepreneurship Living Learning Community (LLC). This encompasses managing the application process, surveying and monitoring enrolled students, recruitment and supervision of LLC mentors, organization and execution of monthly co-curricular engagements (such as workshops, receptions, and guest speaker events) in collaboration with campus partners, student organizations, and staff, formulation of schedules in collaboration with LLC resident advisors (RAs) for timely communication, advising current and prospective students interested in the Entrepreneurship Minor and SEA, as well as administration of the LLC budget and potential scholarship allocations.Provide advising and guidance to prospective students interested in Harkey Institute programs. Answer questions regarding minor requirements and application process; Hold regular office hours and appointments for prospective SEA students; Outreach to targeted populations, including presenting at information sessions, First-year Interest Group meetings, student organization meetings, and tabling events.Maintain an ongoing working knowledge of responsibilities associated with essential functions. Participate fully in support of other major Institute initiatives. Other duties as assigned. Select, train, and manage student workers to assist with programming, events, peer advising, and other front desk responsibilities.Required Qualifications
Bachelor's degree and five years of experience coordinating or administering a program;Demonstrated success in a customer service environment and the ability to communicate effective relationship management.Effective communication skills and ability to work independently as well as collaborate in a team-oriented environmentPrevious success managing multiple projects, assessing work priorities, as well as regular ability in meeting deadlines.Demonstrated proficiency in organizing and recording data.Proficiency with software, especially MS Word, Excel, and Outlook and comfort learning new technologiesRelevant education and experience may be substituted as appropriate.Preferred Qualifications
Master's degree with three year's relevant experiencePrior experience with event planning, student event coordination, organizing seminars, workshops, etc.Experience developing student engagement with academic and social activities.Experience with University of Texas policies, procedures, and administrative systems.Salary Range
$55,000 - $60,000 + depending on qualificationsWorking Conditions
Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.Some evening and weekend hours may be required during peak periods and special events.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.This is an Austin, TX-based position.Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
----Hiring Department:Department of Management
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General Notes
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/Purpose
As a member of the Harkey Institute for Entrepreneurial Studies, this position will coordinate the hallmark program of the Entrepreneurship Minor, the Summer Entrepreneurship Academy (SEA), as well as, the Entrepreneurship Living, Learning, Community (LLC). Additionally, this position will support the Assistant Director in managing operations of co-working space for undergraduate startups as well as manage student workers.Responsibilities
Manage the Summer Entrepreneurship Academy, encompassing marketing efforts targeting potential students, administration of application and admission procedures, tracking of admission statistics, organization and implementation of co-curricular engagements such as workshops, receptions, and guest speaker events, formulation of the summer curriculum and orientation agenda, facilitation of faculty recruitment and hiring, maintenance of the program's Canvas page with regular updates and announcements, provision of guidance to current and prospective students, coordination with University Extension for student registration and billing and overseeing institutional scholarship program as appropriate.Manage Startup City Limits, overseeing all aspects from initial planning through post-event evaluations. Key responsibilities include venue coordination, vendor and sponsor liaison, budget management, selection and coordination of food and beverage vendors, entertainment hiring, giveaway design and procurement, marketing material creation, online event page management, ensuring brand consistency across all elements, invitation distribution across various platforms, logistical coordination for student and alumni showcases, and appropriate curation of speakers, sessions, and topics to cater to students, alumni, and the Austin community.Manage the Entrepreneurship Living Learning Community (LLC). This encompasses managing the application process, surveying and monitoring enrolled students, recruitment and supervision of LLC mentors, organization and execution of monthly co-curricular engagements (such as workshops, receptions, and guest speaker events) in collaboration with campus partners, student organizations, and staff, formulation of schedules in collaboration with LLC resident advisors (RAs) for timely communication, advising current and prospective students interested in the Entrepreneurship Minor and SEA, as well as administration of the LLC budget and potential scholarship allocations.Provide advising and guidance to prospective students interested in Harkey Institute programs. Answer questions regarding minor requirements and application process; Hold regular office hours and appointments for prospective SEA students; Outreach to targeted populations, including presenting at information sessions, First-year Interest Group meetings, student organization meetings, and tabling events.Maintain an ongoing working knowledge of responsibilities associated with essential functions. Participate fully in support of other major Institute initiatives. Other duties as assigned. Select, train, and manage student workers to assist with programming, events, peer advising, and other front desk responsibilities.Required Qualifications
Bachelor's degree and five years of experience coordinating or administering a program;Demonstrated success in a customer service environment and the ability to communicate effective relationship management.Effective communication skills and ability to work independently as well as collaborate in a team-oriented environmentPrevious success managing multiple projects, assessing work priorities, as well as regular ability in meeting deadlines.Demonstrated proficiency in organizing and recording data.Proficiency with software, especially MS Word, Excel, and Outlook and comfort learning new technologiesRelevant education and experience may be substituted as appropriate.Preferred Qualifications
Master's degree with three year's relevant experiencePrior experience with event planning, student event coordination, organizing seminars, workshops, etc.Experience developing student engagement with academic and social activities.Experience with University of Texas policies, procedures, and administrative systems.Salary Range
$55,000 - $60,000 + depending on qualificationsWorking Conditions
Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.Some evening and weekend hours may be required during peak periods and special events.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.This is an Austin, TX-based position.Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.