The University of Texas at Austin
Senior Academic Program Coordinator
The University of Texas at Austin, Austin, Texas, us, 78716
Job Posting Title:Senior Academic Program Coordinator
----Hiring Department:Charles A Dana Center
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:PICKLE RESEARCH CAMPUS
----Job Details:General NotesThis position is currently in-person
Must be able to attend occasional special meetings or events outside of normal business hours. Must be able to travel on occasion, including overnight and out of state.
PurposeThis position will coordinate and support the successful implementation of the fundraising strategic plan and all operational aspects of the various steps of the funding process.Use project management processes and tools to streamline and improve operations. Work with Center leadership and teams to maintain and improve our culture of philanthropy and the associated workstreams that support it.ResponsibilitiesCodevelop and coordinate the successful implementation of an annual strategic fundraising plan to secure funding for ongoing and new Dana Center initiatives, including strategies to diversify funding while supporting the culture of philanthropy
Work with the operations team to implement the fundraising strategies developed by creating, using, maintaining, and improving work streams with knowledge management systems. Work with the communications staff to disseminate fundraising goals and strategies internally and externally.
Serve as a project coordinator for the overall funding process, from organizing proposal development all the way to proposal submission. In collaboration with Center leadership, programmatic leads, and the operations team, coordinate interim and final reporting, and ensure follow through of next steps. Capture proposal milestones and other tools related to project management. Coordinate the writing and completion of proposals with Center staff, including ensuring findings from evaluation and supporting materials are accessible to staff and integrated into funding proposals.
Work with Directors, College of Natural Sciences and UT Development to organize fundraising meetings, conferences, and trips. Prepare and coordinate needed materials to support our fundraising plan and events, including talking points, funder research, or previously developed concept papers. Track funding opportunities and next steps.
Facilitate communication among Dana Center staff, external service providers, and consumers of services, resolving or redirecting issues in a timely fashion, assessing, researching, and prioritizing internal and external correspondence, and drafting responses or responding directly as appropriate.
Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness.
Required Qualifications
Bachelor's degree and five years of project management or program management experience
Ability to communicate organizational objectives, as well as the detailed plans required to achieve goals, in a clear and compelling manner
Demonstrated success using knowledge management systems to organize data
Experience working with sensitive information or category 1 data
Strong written and verbal communications skills, including editing, proofreading, and presentation skills
Strong interpersonal skills, with a focus on a diplomatic and collaborative working style
Relevant education and experience may be substituted as appropriate.Preferred Qualifications
Master's degree
Project management professional (PMP) Certification
Experience organizing and running events
Demonstrated success in working with all levels of an organization.
Knowledge of non-profit, government, and corporate philanthropy landscape
Experience using: Smartsheet, UT Box or similar, Zoom, Canva, Canvas, Adobe Acrobat
Salary Range
$67,000 - $70,000Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Attend occasional special meetings or events outside of normal business hours.
Travel on occasion, including overnight and out of state.
Required Materials
Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.---Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
----Hiring Department:Charles A Dana Center
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:PICKLE RESEARCH CAMPUS
----Job Details:General NotesThis position is currently in-person
Must be able to attend occasional special meetings or events outside of normal business hours. Must be able to travel on occasion, including overnight and out of state.
PurposeThis position will coordinate and support the successful implementation of the fundraising strategic plan and all operational aspects of the various steps of the funding process.Use project management processes and tools to streamline and improve operations. Work with Center leadership and teams to maintain and improve our culture of philanthropy and the associated workstreams that support it.ResponsibilitiesCodevelop and coordinate the successful implementation of an annual strategic fundraising plan to secure funding for ongoing and new Dana Center initiatives, including strategies to diversify funding while supporting the culture of philanthropy
Work with the operations team to implement the fundraising strategies developed by creating, using, maintaining, and improving work streams with knowledge management systems. Work with the communications staff to disseminate fundraising goals and strategies internally and externally.
Serve as a project coordinator for the overall funding process, from organizing proposal development all the way to proposal submission. In collaboration with Center leadership, programmatic leads, and the operations team, coordinate interim and final reporting, and ensure follow through of next steps. Capture proposal milestones and other tools related to project management. Coordinate the writing and completion of proposals with Center staff, including ensuring findings from evaluation and supporting materials are accessible to staff and integrated into funding proposals.
Work with Directors, College of Natural Sciences and UT Development to organize fundraising meetings, conferences, and trips. Prepare and coordinate needed materials to support our fundraising plan and events, including talking points, funder research, or previously developed concept papers. Track funding opportunities and next steps.
Facilitate communication among Dana Center staff, external service providers, and consumers of services, resolving or redirecting issues in a timely fashion, assessing, researching, and prioritizing internal and external correspondence, and drafting responses or responding directly as appropriate.
Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness.
Required Qualifications
Bachelor's degree and five years of project management or program management experience
Ability to communicate organizational objectives, as well as the detailed plans required to achieve goals, in a clear and compelling manner
Demonstrated success using knowledge management systems to organize data
Experience working with sensitive information or category 1 data
Strong written and verbal communications skills, including editing, proofreading, and presentation skills
Strong interpersonal skills, with a focus on a diplomatic and collaborative working style
Relevant education and experience may be substituted as appropriate.Preferred Qualifications
Master's degree
Project management professional (PMP) Certification
Experience organizing and running events
Demonstrated success in working with all levels of an organization.
Knowledge of non-profit, government, and corporate philanthropy landscape
Experience using: Smartsheet, UT Box or similar, Zoom, Canva, Canvas, Adobe Acrobat
Salary Range
$67,000 - $70,000Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Attend occasional special meetings or events outside of normal business hours.
Travel on occasion, including overnight and out of state.
Required Materials
Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.---Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.