The University of Texas at Austin
BSO-Travel Program Coordinator
The University of Texas at Austin, Austin, Texas, us, 78716
Job Posting Title:BSO-Travel Program Coordinator
----Hiring Department:John A and Katherine G Jackson School of Geosciences
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:Purpose
Assist the Jackson School Business Services Office with travel coordination, a fast-paced, demanding environment, where a high-level customer service is essential.Responsibilities
Responsible for travel coordination in the Jackson School's Business Services Office. Serve as the Business Services main point of contact for all travel, to include, but not limited to, processing Requests for Travel Authorizations and processing travel reimbursements for faculty, staff, and students. Travel coordination includes support and services through program development, enhancement, and measurement. The travel coordinator, identifies processes, resources, to meet customer needs and follow all federal, state, and university processes and guidance
Program administration through coordination of customer activities, routine communication, research, budget monitoring budget, compliance, and compliance documentation. Documents standard operating procedures, ensures communication to customers and staff, ensures easy access to program information.
Provides customer service, keeps management, employees, and clients up-to-date on current policy, procedures and related official information. Develops metrics to measure program success through adherence to scope, timeliness, budget maintenance and forecasting, customer satisfaction. Performs research and develops graphs, charts, spreadsheets, correspondence, reports, and presentation materials, as requested. Monitors program for improvement opportunities by reviewing program adherence to scope, client needs, and department goals.
Work in coordination with department staff to ensure that all accounting components of field trips are completed, the including purchase daily-rate insurance for traveling students.
Serve as travel liaison between the Business Services Office and other University offices. Stay current with applicable federal, state and university rules and regulations, interpreting and ensuring compliance. Other related functions as assigned.
Required Qualifications
Bachelors degree with no less than three (3) years work experience performing complex administrative functions and/or program coordination. Demonstrated ability to perform detail-oriented work. Ability to meet deadlines and work cooperatively in a team environment. Professional demeanor. Demonstrated accuracy and attention to detail. Excellent computer skills, including Microsoft Office and online software solutions. Excellent organizational, interpersonal, verbal, and written communication skills.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
Bachelor's degree in business administration, or similar discipline, and ten or more years performing complex administrative functions. Experience with University and/or State accounting and travel policies and procedures, demonstrated experience reconciling complex transactions. Time management skills, problem solving mindset, organizational skills, and ability to follow tasks through to completion. Outstanding interpersonal, verbal and written communication skills.Salary Range
$55,000 + depending on qualificationsWorking Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
----Hiring Department:John A and Katherine G Jackson School of Geosciences
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:Purpose
Assist the Jackson School Business Services Office with travel coordination, a fast-paced, demanding environment, where a high-level customer service is essential.Responsibilities
Responsible for travel coordination in the Jackson School's Business Services Office. Serve as the Business Services main point of contact for all travel, to include, but not limited to, processing Requests for Travel Authorizations and processing travel reimbursements for faculty, staff, and students. Travel coordination includes support and services through program development, enhancement, and measurement. The travel coordinator, identifies processes, resources, to meet customer needs and follow all federal, state, and university processes and guidance
Program administration through coordination of customer activities, routine communication, research, budget monitoring budget, compliance, and compliance documentation. Documents standard operating procedures, ensures communication to customers and staff, ensures easy access to program information.
Provides customer service, keeps management, employees, and clients up-to-date on current policy, procedures and related official information. Develops metrics to measure program success through adherence to scope, timeliness, budget maintenance and forecasting, customer satisfaction. Performs research and develops graphs, charts, spreadsheets, correspondence, reports, and presentation materials, as requested. Monitors program for improvement opportunities by reviewing program adherence to scope, client needs, and department goals.
Work in coordination with department staff to ensure that all accounting components of field trips are completed, the including purchase daily-rate insurance for traveling students.
Serve as travel liaison between the Business Services Office and other University offices. Stay current with applicable federal, state and university rules and regulations, interpreting and ensuring compliance. Other related functions as assigned.
Required Qualifications
Bachelors degree with no less than three (3) years work experience performing complex administrative functions and/or program coordination. Demonstrated ability to perform detail-oriented work. Ability to meet deadlines and work cooperatively in a team environment. Professional demeanor. Demonstrated accuracy and attention to detail. Excellent computer skills, including Microsoft Office and online software solutions. Excellent organizational, interpersonal, verbal, and written communication skills.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
Bachelor's degree in business administration, or similar discipline, and ten or more years performing complex administrative functions. Experience with University and/or State accounting and travel policies and procedures, demonstrated experience reconciling complex transactions. Time management skills, problem solving mindset, organizational skills, and ability to follow tasks through to completion. Outstanding interpersonal, verbal and written communication skills.Salary Range
$55,000 + depending on qualificationsWorking Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.