Louisiana State University
Assistant Director of Finance and Administration
Louisiana State University, Baton Rouge, Louisiana, us, 70873
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Job Posting Title:Assistant Director of Finance and Administration
Position Type:Professional / Unclassified
Department:LSUAM AA - SA - H&WB - URec - Business Management (Chandra Pidgeon (00011860))
Work Location:0102 Student Recreation Complex
Pay Grade:Professional
Job Description:
ASSISTANT DIRECTOR OF FINANCE AND ADMINISTRATION
Reporting to the Sr. Associate Director of Finance and Administration, the Assistant Director of Finance and Administration will supervise and manage the Business Coordinator in the day-to-day activities within the business office and administrative suite of University Recreation (UREC). These include the areas of payroll, accounts payable/travel, procurement, accounts receivable, and cash handling. This position will prepare and distribute monthly financial statements as well as assists in preparing an annual $12.5 million operating budget.
GENERAL RESPONSIBILITIES FOR THIS POSITION INCLUDE
:Help UREC staff to maintain accurate and timely practices for budget management.Assists with compliance for UREC to ensure that all university business policies, procedures, and guidelines are followed .Train UREC professional staff in LSU practices for business operations.Communicate changes and updates from the university affecting business to the UREC professional staff .OPPORTUNITIES FOR LEADERSHIP:
Process improvement
The Assistant Director will have the opportunity to analyze current UREC business processes and identify strengths and weaknesses by developing a holistic understanding of how UREC works and learning how changes in one system may impact other parts of the department. After determining what improvements to make, this position will develop step-by-step procedures and timelines for modifications as well as trains others on these changes in best practices or workflows.
Lead and empower peers
The Assistant Director will need to lead through influence with business and administrative skills but not positional authority, meaning they will not supervise all professional staff but play an important role in the success of each function of UREC. They will manage peers in enacting the university's and department's business policies and procedures requiring a professional and collaborative approach to supporting colleagues. The Assistant Director will work with others to accomplish departmental goals while adhering to the policies, procedures, and guidelines set by the state and university.
ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:
Passionate about completing work which is sometimes routine and repetitive with a high level of accuracy and attention to detailPossesses good accounting and business practices, knowledge, and skillsDisplays patience with others who do not possess the same level of business acumenWell organized and able to work on multiple projects simultaneouslyRadiates a positive attitude and appreciates helping others be successfulTakes initiative and can work independently while also being collaborativeConfidently expresses feelings and opinions and can disagree respectfullyABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:
Three priorities guide our work in the Division of Student Affairs:
mattering & belonging ,
inclusion & access,
and
quality . We believe creating a sense of
mattering & belonging
requires us to ensure every space, place, and interaction communicates to a student that they are home. Being
inclusive and accessible
in our work means that as our student body begins to more closely reflect the diversity of our state, it is our duty to design programs, services, events, and experiences with everyone in mind. Finally, a commitment to
quality
is rooted in the belief that LSU students deserve our best effort. Every interaction we have with students should communicate care, relevance, polish, and attention to detail.
RESPONSIBILITIES
:Quality Control (50%)Ensures every aspect of financial outputs including administrative tasks, implementation, and overall design exudes a high degree of quality. Sets quality expectations for the department's business area. Embraces and executes the marginal gains approach and seeks to improve the level of all services, events, programs, and experiences in the department for continuous improvement every academic year. Supports area administrators with budget management with policy and process responsibility.
Leadership & Management (45%)
Responsible for the direct supervision, training and continued development of the Business Coordinator. Recommends personnel actions to the Executive Director and communicates personnel actions to the Business Coordinator. Attends business manager meetings scheduled for units. Demonstrates divisional attitudes and priorities in all aspects of work.
Other Duties as Assigned (5%)
Other duties as assigned by UREC leadership or the Sr. Associate Director. This includes but not limited to efforts that support broad division and institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects, etc.
MINIMUM QUALIFICATIONS
:
Bachelor's degree in accounting, finance, business administration or related field3 years of experienceLSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed but has significant experience within the major job responsibilities, we welcome their application.PREFERRED QUALIFICATIONS:
Minimum plus 5 years in accounting/business function working in a university setting as well as working with Workday or comparable enterprise system
SPECIAL REQUIREMENTS/EXPECTATIONS:
This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.
Additional Job Description:
Special Instructions:Applications will be accepted online on the LSU Careers website. The search committee will begin reviewing applications immediately and continue to accept applications and nominations until the position is filled. However, to ensure the fullest consideration, candidates are encouraged to submit completed applications by September 19, 2024. Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire. Salary will be competitive and commensurate with qualifications. An offer of employment is contingent on a satisfactory pre-employment background check. For questions or concerns regarding the status of your application or salary ranges, please contact Chandra Pidgeon at cpidge1@lsu.edu or 225-578-8346.
Posting Date:September 9, 2024
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check -
An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits -
LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):N
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Job Posting Title:Assistant Director of Finance and Administration
Position Type:Professional / Unclassified
Department:LSUAM AA - SA - H&WB - URec - Business Management (Chandra Pidgeon (00011860))
Work Location:0102 Student Recreation Complex
Pay Grade:Professional
Job Description:
ASSISTANT DIRECTOR OF FINANCE AND ADMINISTRATION
Reporting to the Sr. Associate Director of Finance and Administration, the Assistant Director of Finance and Administration will supervise and manage the Business Coordinator in the day-to-day activities within the business office and administrative suite of University Recreation (UREC). These include the areas of payroll, accounts payable/travel, procurement, accounts receivable, and cash handling. This position will prepare and distribute monthly financial statements as well as assists in preparing an annual $12.5 million operating budget.
GENERAL RESPONSIBILITIES FOR THIS POSITION INCLUDE
:Help UREC staff to maintain accurate and timely practices for budget management.Assists with compliance for UREC to ensure that all university business policies, procedures, and guidelines are followed .Train UREC professional staff in LSU practices for business operations.Communicate changes and updates from the university affecting business to the UREC professional staff .OPPORTUNITIES FOR LEADERSHIP:
Process improvement
The Assistant Director will have the opportunity to analyze current UREC business processes and identify strengths and weaknesses by developing a holistic understanding of how UREC works and learning how changes in one system may impact other parts of the department. After determining what improvements to make, this position will develop step-by-step procedures and timelines for modifications as well as trains others on these changes in best practices or workflows.
Lead and empower peers
The Assistant Director will need to lead through influence with business and administrative skills but not positional authority, meaning they will not supervise all professional staff but play an important role in the success of each function of UREC. They will manage peers in enacting the university's and department's business policies and procedures requiring a professional and collaborative approach to supporting colleagues. The Assistant Director will work with others to accomplish departmental goals while adhering to the policies, procedures, and guidelines set by the state and university.
ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:
Passionate about completing work which is sometimes routine and repetitive with a high level of accuracy and attention to detailPossesses good accounting and business practices, knowledge, and skillsDisplays patience with others who do not possess the same level of business acumenWell organized and able to work on multiple projects simultaneouslyRadiates a positive attitude and appreciates helping others be successfulTakes initiative and can work independently while also being collaborativeConfidently expresses feelings and opinions and can disagree respectfullyABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:
Three priorities guide our work in the Division of Student Affairs:
mattering & belonging ,
inclusion & access,
and
quality . We believe creating a sense of
mattering & belonging
requires us to ensure every space, place, and interaction communicates to a student that they are home. Being
inclusive and accessible
in our work means that as our student body begins to more closely reflect the diversity of our state, it is our duty to design programs, services, events, and experiences with everyone in mind. Finally, a commitment to
quality
is rooted in the belief that LSU students deserve our best effort. Every interaction we have with students should communicate care, relevance, polish, and attention to detail.
RESPONSIBILITIES
:Quality Control (50%)Ensures every aspect of financial outputs including administrative tasks, implementation, and overall design exudes a high degree of quality. Sets quality expectations for the department's business area. Embraces and executes the marginal gains approach and seeks to improve the level of all services, events, programs, and experiences in the department for continuous improvement every academic year. Supports area administrators with budget management with policy and process responsibility.
Leadership & Management (45%)
Responsible for the direct supervision, training and continued development of the Business Coordinator. Recommends personnel actions to the Executive Director and communicates personnel actions to the Business Coordinator. Attends business manager meetings scheduled for units. Demonstrates divisional attitudes and priorities in all aspects of work.
Other Duties as Assigned (5%)
Other duties as assigned by UREC leadership or the Sr. Associate Director. This includes but not limited to efforts that support broad division and institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects, etc.
MINIMUM QUALIFICATIONS
:
Bachelor's degree in accounting, finance, business administration or related field3 years of experienceLSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed but has significant experience within the major job responsibilities, we welcome their application.PREFERRED QUALIFICATIONS:
Minimum plus 5 years in accounting/business function working in a university setting as well as working with Workday or comparable enterprise system
SPECIAL REQUIREMENTS/EXPECTATIONS:
This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.
Additional Job Description:
Special Instructions:Applications will be accepted online on the LSU Careers website. The search committee will begin reviewing applications immediately and continue to accept applications and nominations until the position is filled. However, to ensure the fullest consideration, candidates are encouraged to submit completed applications by September 19, 2024. Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire. Salary will be competitive and commensurate with qualifications. An offer of employment is contingent on a satisfactory pre-employment background check. For questions or concerns regarding the status of your application or salary ranges, please contact Chandra Pidgeon at cpidge1@lsu.edu or 225-578-8346.
Posting Date:September 9, 2024
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check -
An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits -
LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):N
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.