Sidley Austin
Administrative Assistant - Human Resources
Sidley Austin, Chicago, Illinois, United States, 60290
Summary:
Under the direct supervision of Director of Analytics and Compensation, this position provides administrative and secretarial support for the Director of HR Chicago, the Director of HR Corporate, the Director of Benefits, and the Director of HR Strategy and Operations, as well as the corresponding teams of these directors.Duties and Responsibilities:Schedule and organize complex activities such as meetings, travel, conferences and department activitiesAssist with lawyer and staff new hire orientation logistics (conference room, PPT, new hire folders, gift bags and paperwork)Audit and scan corporate and local Chicago new hire paperwork to personnel files; retrieve information from electronic personnel files when neededMaintain current electronic personnel files for lawyers and staffUtilize Microsoft Word, Excel, PPT, Visio, and other organizational chart software to edit and create general correspondence, memos, charts, presentations, etc.Coordinate attestation process with local offices including in person trips to consulate, secretary of state, county building, etc.Assist with administrative projects, mailings, and testing for annual insurance renewal processAssist with lawyer and staff performance appraisal tasks including entering late appraisals, organizing electronic review binders, and various other associated tasks for the analytics team as well as the Chicago HR teamAssist with departing employee paperwork and logisticsCommunicate notary procedures to all active Chicago notariesMaintain lawyer and staff open position logs and audit logsRoute policy questions to the appropriate human resources team or directorWork in cooperation with/fill in for other HR Administrative Assistants during absencesAct as a liaison with other departments and outside agenciesPerform other related duties and special projects as required and assignedQualifications:To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).Education and/or Experience:Required:High School DiplomaMinimum 2 years of experience in an administrative/executive assistant roleProficiency in MS Outlook, Word, Excel and PPTAbility to type with high level of accuracyExcellent proofreading skillsExcellent grammar and punctuationPreferred:Proficiency in MS Visio or other organizational chart softwareHR course of study or related experienceOther Skills and Abilities:The following will also be required of the successful candidate:Strong organizational skillsStrong attention to detailGood judgmentStrong interpersonal communication skillsStrong analytical and problem-solving skillsAble to work harmoniously and effectively with othersAble to preserve confidentiality and exercise discretionAble to work under pressureAble to manage multiple projects with competing deadlines and prioritiesSidley Austin LLP is an Equal Opportunity Employer
Under the direct supervision of Director of Analytics and Compensation, this position provides administrative and secretarial support for the Director of HR Chicago, the Director of HR Corporate, the Director of Benefits, and the Director of HR Strategy and Operations, as well as the corresponding teams of these directors.Duties and Responsibilities:Schedule and organize complex activities such as meetings, travel, conferences and department activitiesAssist with lawyer and staff new hire orientation logistics (conference room, PPT, new hire folders, gift bags and paperwork)Audit and scan corporate and local Chicago new hire paperwork to personnel files; retrieve information from electronic personnel files when neededMaintain current electronic personnel files for lawyers and staffUtilize Microsoft Word, Excel, PPT, Visio, and other organizational chart software to edit and create general correspondence, memos, charts, presentations, etc.Coordinate attestation process with local offices including in person trips to consulate, secretary of state, county building, etc.Assist with administrative projects, mailings, and testing for annual insurance renewal processAssist with lawyer and staff performance appraisal tasks including entering late appraisals, organizing electronic review binders, and various other associated tasks for the analytics team as well as the Chicago HR teamAssist with departing employee paperwork and logisticsCommunicate notary procedures to all active Chicago notariesMaintain lawyer and staff open position logs and audit logsRoute policy questions to the appropriate human resources team or directorWork in cooperation with/fill in for other HR Administrative Assistants during absencesAct as a liaison with other departments and outside agenciesPerform other related duties and special projects as required and assignedQualifications:To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).Education and/or Experience:Required:High School DiplomaMinimum 2 years of experience in an administrative/executive assistant roleProficiency in MS Outlook, Word, Excel and PPTAbility to type with high level of accuracyExcellent proofreading skillsExcellent grammar and punctuationPreferred:Proficiency in MS Visio or other organizational chart softwareHR course of study or related experienceOther Skills and Abilities:The following will also be required of the successful candidate:Strong organizational skillsStrong attention to detailGood judgmentStrong interpersonal communication skillsStrong analytical and problem-solving skillsAble to work harmoniously and effectively with othersAble to preserve confidentiality and exercise discretionAble to work under pressureAble to manage multiple projects with competing deadlines and prioritiesSidley Austin LLP is an Equal Opportunity Employer