The Hunton Group
Administrative Assistant - Hunton Services
The Hunton Group, Houston, Texas, United States, 77246
Hunton Rental Solutions ( ) is seeking to hire a detail-oriented
Administrative Assistant
to support multiple areas of the Rentals business. This role involves assisting with accounts payable, billing, payroll and sales. The ideal person will work closely with the team and support where needed. Greet and welcome guests to HRS in a friendly and professional manner. This position is located in zip code: 77087.
Come work for an
industry leader
that has been recognized both locally and nationally as one of
Top Places to Work !
Responsibilities Include:
Financials Support/Payroll support
Payroll entered accurately daily in software
Accounts Payable Support
Issue purchase orders for parts, supplies, and subcontractors as it pertains to rental jobsProcess invoices in MetaviewerProvide responses to monthly Purchase Order reconciliation list for all rental purchase orders.Setup and maintain vendors (provide COI, W-9, and tax exemption certificates as needed)
Billing
Support Billing & Collections Specialist in preparing invoices for postingVerify all costs are committed and POs are receivedVerify costs are accurate and reasonableConfirm rental period and description are correctSave prepared invoices to a batch to be posted by the Billing & Collections Specialist
Sales Support
Liaise between new customers and credit department to set up new accounts
Administrative
Welcome all visitors and direct them appropriatelyEnsure cleanliness and maintain/implement workplace organizationManage the handling of and distribution of incoming mailAnswer HRS mainline Houston & Beaumont and distribute/transfer calls accordingly to the departments.Manage gate access to both yard and employee parking areaPerform clerical tasks as needed by departments.Assist in setting up meetings and events by arranging and organizing all necessary resourcesOther administrative duties as needed.
Requirements:
2-5 years' experience in administrative functionDemonstrating a strong understanding of financial processes.Detail-oriented and organized, with a keen eye for accuracy and precision.Excellent communication and customer service skillsFoster positive relationships internally and externally.Exceptional time management skills, adept at managing multiple priorities.Numeric and strong attention to detail, ensuring payroll data integrity and reliability.
Administrative Assistant
to support multiple areas of the Rentals business. This role involves assisting with accounts payable, billing, payroll and sales. The ideal person will work closely with the team and support where needed. Greet and welcome guests to HRS in a friendly and professional manner. This position is located in zip code: 77087.
Come work for an
industry leader
that has been recognized both locally and nationally as one of
Top Places to Work !
Responsibilities Include:
Financials Support/Payroll support
Payroll entered accurately daily in software
Accounts Payable Support
Issue purchase orders for parts, supplies, and subcontractors as it pertains to rental jobsProcess invoices in MetaviewerProvide responses to monthly Purchase Order reconciliation list for all rental purchase orders.Setup and maintain vendors (provide COI, W-9, and tax exemption certificates as needed)
Billing
Support Billing & Collections Specialist in preparing invoices for postingVerify all costs are committed and POs are receivedVerify costs are accurate and reasonableConfirm rental period and description are correctSave prepared invoices to a batch to be posted by the Billing & Collections Specialist
Sales Support
Liaise between new customers and credit department to set up new accounts
Administrative
Welcome all visitors and direct them appropriatelyEnsure cleanliness and maintain/implement workplace organizationManage the handling of and distribution of incoming mailAnswer HRS mainline Houston & Beaumont and distribute/transfer calls accordingly to the departments.Manage gate access to both yard and employee parking areaPerform clerical tasks as needed by departments.Assist in setting up meetings and events by arranging and organizing all necessary resourcesOther administrative duties as needed.
Requirements:
2-5 years' experience in administrative functionDemonstrating a strong understanding of financial processes.Detail-oriented and organized, with a keen eye for accuracy and precision.Excellent communication and customer service skillsFoster positive relationships internally and externally.Exceptional time management skills, adept at managing multiple priorities.Numeric and strong attention to detail, ensuring payroll data integrity and reliability.