Glendale Unified School District
SENIOR ADMINISTRATIVE SECRETARY (2304)
Glendale Unified School District, Glendale, California, us, 91222
Salary :
$46,862.40 - $67,267.20 Annually
Location :
Glendale, CA
Job Type:
OPEN COMPETITIVE
Job Number:
2304
Department:
District-wide/Various Sites
Opening Date:
09/11/2024
Closing Date:
10/2/2024 5:00 PM Pacific
Description
Performs complex and responsible clerical, secretarial, and administrative duties for an administrator with broad program responsibilities, or the principal of a middle or high school. Clerical duties require the ability to perform skilled keyboarding using a computer.
CURRENT VACANCIES : Two full-time positions (8 hrs./day, 12 mos./yr.):One position in the Educational Services Department at the Administration Center,One position at Eleanor J. Toll Middle School.Positions include full benefits.
The resulting list from this recruitment will be used to fill future vacancies and may also be used to fill substitute (temporary) positions as needed. Substitute employees are paid a fixed hourly rate.
TYPING CERTIFICATE REQUIRED:
55 NET WORDS PER MINUTE WITH MINIMUM 80% ACCURACY.
Please see special instructions below regarding this requirement.Examples of Duties
Note: The following is only a partial list of examples of duties. A more complete list of duties and responsibilities for this classification can be found on our website at www.gusd.net: https://www.schooljobs.com/careers/gusd/classspecs.
-Plans, assigns, supervises, and participates in the work of the clerical section of the assigned office or school; reviews work upon completion for conformance to District standards.-Responds to complaints and requests for information in relation to the intent, coverage, and content of instructions, guides, precedents, and regulations; assists students, parents, and teachers by providing information.-Participates and assists in the administration of the office or school to which assigned; prepares comprehensive reports, compiles annual budget requests.-Reviews, logs, routes, and determines priority of correspondence; independently responds to letters and general correspondence.-Provides clerical and secretarial assistance to commissions and committees; takes, edits, and types minutes and distributes copies.-Takes and transcribes dictation from rough draft, notes, and recorded dictation.-Uses computer to type a variety of materials such as charts, letters, and reports.-Supervises and participates in the initiation and maintenance of files and records.-Supervises, trains, and evaluates subordinates.-Performs related work, as required.
Employment Standards
Minimum Requirements
:Experience
:
Three years of recent experience in increasingly responsible and complex clerical work.Typing Certificate
:
Ability to type/keyboard accurately at a speed not less than 55 net words per minute with 80% accuracy.License or Certificate
:
When assigned to a middle or high school, possession of a Standard Red Cross First Aid Certificate within three months of employment.Desirable
:
Written and oral proficiency in a second language.TYPING CERTIFICATE REQUIREMENTS. PLEASE READ CAREFULLY: 55 NET WORDS PER MINUTE WITH MINIMUM 80% ACCURACY.
Applications without the required certificate are disqualified. Applicants may call the Human Resources Department for further information.
Scan and attach certificate to the online application. Certificate must meet the following conditions:Not acceptable: Self-administered online/Internet test scores and certificates.Acceptable: Certificates from an employment/temp agency, a government agency, a business college, an adult school, or a public school system. Certification may be in the form of a certificate, letter, or a form and must include the following information:1. Name, address, telephone number of issuing agency and name and signature of person certifying the results.2. Name of applicant.3. Date of test. The test must be dated within two years of the application filing date. Certificates older than two years are not accepted.4. Gross typing speed, net speed, and number of errors or percentage of accuracy.5. Duration of test in minutes.
Examination Process
To apply: Visit www.gusd.net:
https://www.schooljobs.com/careers/gusdStep-by-step online employment application guide:
https://www.schooljobs.com/home/applicationguidePhone inquiries are welcome at
(818) 241-3111, Ext. 1378.Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. A typing certificate must be attached. If desired, resumes and other supporting documents may be scanned and attached to supplement a completed application form.A review of applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of top-qualifying applicants whose qualifications best meet the current needs of the District will be invited to participate in the next step of the examination process. The examination will include a job simulation project and a qualifications appraisal interview. Qualified candidates will be provided with more details prior to the start of the examination process.Salary: Listed salary amounts indicate the first and last steps of the range for the position.Probationary Period: 130 days of paid service.After an offer of employment, a candidate must submit evidence of freedom from tuberculosis, fingerprint clearance with the Department of Justice, and a pre-employment physical exam (district-paid).Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District's Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.netSection 504 Coordinator: Dr. Narineh Khemichian, 223 North Jackson, (818) 241-3111, Ext. 1500, nkhemichian@gusd.netTitle II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net
Benefits for permanent employees who work 4 or more hours per day include medical, dental, vision and life insurance.
Salary: The beginning salary is shown on each examination announcement. New employees start at the first step. Employees with satisfactory service receive salary increases upon completion of their probationary period and at one-year intervals thereafter, up to the maximum rate.
Holidays: Regular classified employees are entitled to pay for authorized holidays, provided they were in a paid status during any portion of the working day immediately preceding or succeeding the holiday.
Sick Leave: One day of sick leave earned per month, accumulation is unlimited.
Retirement: All new employees who work half time or more must become members of the California Public Employees Retirement System and the Federal Social Security program. Contributions are withheld from salary. Employees may become eligible for retirement at age 50 with a minimum of five years service.
Application Process: Applications are accepted on line at www.gusd.net and must be complete, contain all required documents and information, and be received (not postmarked) on or before the deadline. Applications may be rejected for any reason including, but not limited to, the following: late, incomplete or illegible materials; previous dismissal from the classified service; conviction of certain offenses; false, misleading statements or omissions of information on application materials. No additional information will be accepted after the final filing date listed.
Examination Process: A review of the applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of applicants whose qualifications best meet the current needs of the district will be invited to participate in the next step of the examination process. The examination process will consist of one or more related test parts covering any subject matter appropriate to the duties of the position. Qualified applicants will be advised of the test components and weights prior to the administration of the first test part.
Eligibility List: Candidates successfully completing all phases of the application and examination procedure will be ranked on the appropriate eligibility list according to their total examination scores. This list is normally in effect for one year.
Classification: When a vacant position is to be filled, the top three reachable ranks from the eligibility list are contacted for employment interviews. The supervisor of the vacant position will interview those candidates and may make a selection from any one of them. Depending on the vacancy, current employees in the same classification who have a transfer request on file, may also be interviewed. New employees must serve a six-month or one-year probationary period, depending on the classification involved.
Fingerprint Requirement: California state law requires that all classified employees be fingerprinted. Candidates are responsible for paying the fees.
Certificate of Tuberculosis Examination: New employees must furnish proof that within the last 60 days they have had a Mantoux tuberculin skin test.
Accommodation: In compliance with the Americans with Disabilities Act, applicants with disabilities may request that reasonable accommodation be given related to the actual examination process. Requests must be made at the time of application.
Physical Examination: As a condition of employment, all prospective new hires must receive District approval relating to their fitness to work based on a physical examination and laboratory tests, which include a urinalysis. The urinalysis includes a drug screening. These tests must be given by a District-approved physician.
Mandatory Child Abuse Reporting Training (AB1432): As a state requirement, all prospective employees of the district are required to complete the Mandated Reported Educators Training course, prior to their start date of employment. The training must also be completed annually thereafter.
Veterans Preference: Five additional points of credit are added in entry-level examinations to the final passing score of qualified veterans showing 30 days or more service during time of war (10 points for disabled veterans) upon presentation of proof of veterans' status (Form DD-214). This evidence must be presented during the examination procedure. No credit will be given after this period.
Reminder: All current employees are reminded that in order to promote, an application must be filed during the filing period, tests must be taken, and passed. Permanent employees interested in a transfer must file a transfer request form.
The provisions of this announcement do not constitute an expressed or implied contract or offer of employment. Any provision contained herein may be modified or revoked at any time without notice. Applicants should rely only on the official GUSD web site and bulletins for accurate and reliable information. GUSD is not responsible for inaccurate and outdated information appearing on unauthorized web sites or in other publications such as those of employment agencies.
$46,862.40 - $67,267.20 Annually
Location :
Glendale, CA
Job Type:
OPEN COMPETITIVE
Job Number:
2304
Department:
District-wide/Various Sites
Opening Date:
09/11/2024
Closing Date:
10/2/2024 5:00 PM Pacific
Description
Performs complex and responsible clerical, secretarial, and administrative duties for an administrator with broad program responsibilities, or the principal of a middle or high school. Clerical duties require the ability to perform skilled keyboarding using a computer.
CURRENT VACANCIES : Two full-time positions (8 hrs./day, 12 mos./yr.):One position in the Educational Services Department at the Administration Center,One position at Eleanor J. Toll Middle School.Positions include full benefits.
The resulting list from this recruitment will be used to fill future vacancies and may also be used to fill substitute (temporary) positions as needed. Substitute employees are paid a fixed hourly rate.
TYPING CERTIFICATE REQUIRED:
55 NET WORDS PER MINUTE WITH MINIMUM 80% ACCURACY.
Please see special instructions below regarding this requirement.Examples of Duties
Note: The following is only a partial list of examples of duties. A more complete list of duties and responsibilities for this classification can be found on our website at www.gusd.net: https://www.schooljobs.com/careers/gusd/classspecs.
-Plans, assigns, supervises, and participates in the work of the clerical section of the assigned office or school; reviews work upon completion for conformance to District standards.-Responds to complaints and requests for information in relation to the intent, coverage, and content of instructions, guides, precedents, and regulations; assists students, parents, and teachers by providing information.-Participates and assists in the administration of the office or school to which assigned; prepares comprehensive reports, compiles annual budget requests.-Reviews, logs, routes, and determines priority of correspondence; independently responds to letters and general correspondence.-Provides clerical and secretarial assistance to commissions and committees; takes, edits, and types minutes and distributes copies.-Takes and transcribes dictation from rough draft, notes, and recorded dictation.-Uses computer to type a variety of materials such as charts, letters, and reports.-Supervises and participates in the initiation and maintenance of files and records.-Supervises, trains, and evaluates subordinates.-Performs related work, as required.
Employment Standards
Minimum Requirements
:Experience
:
Three years of recent experience in increasingly responsible and complex clerical work.Typing Certificate
:
Ability to type/keyboard accurately at a speed not less than 55 net words per minute with 80% accuracy.License or Certificate
:
When assigned to a middle or high school, possession of a Standard Red Cross First Aid Certificate within three months of employment.Desirable
:
Written and oral proficiency in a second language.TYPING CERTIFICATE REQUIREMENTS. PLEASE READ CAREFULLY: 55 NET WORDS PER MINUTE WITH MINIMUM 80% ACCURACY.
Applications without the required certificate are disqualified. Applicants may call the Human Resources Department for further information.
Scan and attach certificate to the online application. Certificate must meet the following conditions:Not acceptable: Self-administered online/Internet test scores and certificates.Acceptable: Certificates from an employment/temp agency, a government agency, a business college, an adult school, or a public school system. Certification may be in the form of a certificate, letter, or a form and must include the following information:1. Name, address, telephone number of issuing agency and name and signature of person certifying the results.2. Name of applicant.3. Date of test. The test must be dated within two years of the application filing date. Certificates older than two years are not accepted.4. Gross typing speed, net speed, and number of errors or percentage of accuracy.5. Duration of test in minutes.
Examination Process
To apply: Visit www.gusd.net:
https://www.schooljobs.com/careers/gusdStep-by-step online employment application guide:
https://www.schooljobs.com/home/applicationguidePhone inquiries are welcome at
(818) 241-3111, Ext. 1378.Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. A typing certificate must be attached. If desired, resumes and other supporting documents may be scanned and attached to supplement a completed application form.A review of applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of top-qualifying applicants whose qualifications best meet the current needs of the District will be invited to participate in the next step of the examination process. The examination will include a job simulation project and a qualifications appraisal interview. Qualified candidates will be provided with more details prior to the start of the examination process.Salary: Listed salary amounts indicate the first and last steps of the range for the position.Probationary Period: 130 days of paid service.After an offer of employment, a candidate must submit evidence of freedom from tuberculosis, fingerprint clearance with the Department of Justice, and a pre-employment physical exam (district-paid).Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District's Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.netSection 504 Coordinator: Dr. Narineh Khemichian, 223 North Jackson, (818) 241-3111, Ext. 1500, nkhemichian@gusd.netTitle II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net
Benefits for permanent employees who work 4 or more hours per day include medical, dental, vision and life insurance.
Salary: The beginning salary is shown on each examination announcement. New employees start at the first step. Employees with satisfactory service receive salary increases upon completion of their probationary period and at one-year intervals thereafter, up to the maximum rate.
Holidays: Regular classified employees are entitled to pay for authorized holidays, provided they were in a paid status during any portion of the working day immediately preceding or succeeding the holiday.
Sick Leave: One day of sick leave earned per month, accumulation is unlimited.
Retirement: All new employees who work half time or more must become members of the California Public Employees Retirement System and the Federal Social Security program. Contributions are withheld from salary. Employees may become eligible for retirement at age 50 with a minimum of five years service.
Application Process: Applications are accepted on line at www.gusd.net and must be complete, contain all required documents and information, and be received (not postmarked) on or before the deadline. Applications may be rejected for any reason including, but not limited to, the following: late, incomplete or illegible materials; previous dismissal from the classified service; conviction of certain offenses; false, misleading statements or omissions of information on application materials. No additional information will be accepted after the final filing date listed.
Examination Process: A review of the applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of applicants whose qualifications best meet the current needs of the district will be invited to participate in the next step of the examination process. The examination process will consist of one or more related test parts covering any subject matter appropriate to the duties of the position. Qualified applicants will be advised of the test components and weights prior to the administration of the first test part.
Eligibility List: Candidates successfully completing all phases of the application and examination procedure will be ranked on the appropriate eligibility list according to their total examination scores. This list is normally in effect for one year.
Classification: When a vacant position is to be filled, the top three reachable ranks from the eligibility list are contacted for employment interviews. The supervisor of the vacant position will interview those candidates and may make a selection from any one of them. Depending on the vacancy, current employees in the same classification who have a transfer request on file, may also be interviewed. New employees must serve a six-month or one-year probationary period, depending on the classification involved.
Fingerprint Requirement: California state law requires that all classified employees be fingerprinted. Candidates are responsible for paying the fees.
Certificate of Tuberculosis Examination: New employees must furnish proof that within the last 60 days they have had a Mantoux tuberculin skin test.
Accommodation: In compliance with the Americans with Disabilities Act, applicants with disabilities may request that reasonable accommodation be given related to the actual examination process. Requests must be made at the time of application.
Physical Examination: As a condition of employment, all prospective new hires must receive District approval relating to their fitness to work based on a physical examination and laboratory tests, which include a urinalysis. The urinalysis includes a drug screening. These tests must be given by a District-approved physician.
Mandatory Child Abuse Reporting Training (AB1432): As a state requirement, all prospective employees of the district are required to complete the Mandated Reported Educators Training course, prior to their start date of employment. The training must also be completed annually thereafter.
Veterans Preference: Five additional points of credit are added in entry-level examinations to the final passing score of qualified veterans showing 30 days or more service during time of war (10 points for disabled veterans) upon presentation of proof of veterans' status (Form DD-214). This evidence must be presented during the examination procedure. No credit will be given after this period.
Reminder: All current employees are reminded that in order to promote, an application must be filed during the filing period, tests must be taken, and passed. Permanent employees interested in a transfer must file a transfer request form.
The provisions of this announcement do not constitute an expressed or implied contract or offer of employment. Any provision contained herein may be modified or revoked at any time without notice. Applicants should rely only on the official GUSD web site and bulletins for accurate and reliable information. GUSD is not responsible for inaccurate and outdated information appearing on unauthorized web sites or in other publications such as those of employment agencies.