Administrative Assistant

DESCRIPTIONThis person will support a special project to digitize technical information collections. This also includes discarding library books and journals, and packing up library books for transportation to Houston site. A considerable part of this project is scanning paper reports that will be pulled from storage and converting to PDF. If the reports are not in paper the microfiche collections will be searched. The objective is a digital collection.This work requires searching a database to see: 1) if the report is in the database, if the report has been scanned. 2.) Converting paper/microfilms to digital pdfs 3.) Moving and packing or discarding boxes up to 40 poundsMAIN FUNCTIONSProvides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring.SKILLS AND QUALIFICATIONSExcellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience