Commercial Assistant General Manager

- Commercial Assistant General Manager**Commercial Assistant General Manager**JLL Dallas, Texas, United States 16 days ago **Description****About JLL** -We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!****Summary****The Assistant General Manager (AGM) functions in conjunction with and in the short-term absence of the Sr. General Manager (SGM) as the professional-in-charge of the specific asset(s) under management. The AGM is responsible for all aspects of client and tenant satisfaction. Of specific importance is working with the SGM in achieving stated financial results (NOI and cash flow) and operating objectives (leasing, capital improvements, system enhancements, tenant satisfaction, operating expense control, etc.).****Duties and Responsibilities***** Oversee the management, supervision, and professional development of the Property Administrator and ensuring 100% compliance with Jones Lang LaSalle IPMP process.* Represent JLL in the local and regional business and real estate community in order to promote JLL's reputation and capabilities to prospective tenants and clients.* Assists with the preparation and review of the annual jurisdictional forms and filings as required. (i.e. Income & Expense, Real Estate Tax payments, Property Tax fillings, etc)* Supports the Leasing Specialist in processing the lease and/or rental agreements and is responsible for lease administration process.* Reviews and approves purchases of supplies and equipment in accordance with client budgets and established parameters.* Assists with annual submissions for review by the SGM for the JLL Property Awards Program and industry awards (e.g., BOMA TOBY award.)* Responsible for compliance with development, revision and implementation of property manuals and on-line systems.* Works with Client Accounting Services (CAS) to manage the accounting process fully and directs on-site bookkeeping functions and collection process.* Prepares and reviews financial documents pertaining to all building operations. These include but are not limited to: tenant billing processes, occupancy rates, dates of lease expirations, financial reporting for client monthly and ensures quarterly and annual compliance with financial documents. Report to SGM any variances, concerns and projections needed to sustain building operations.* Inspects facilities and equipment to determine extent of service and equipment required. Recommends, justifies, develops and coordinates projects that enhance the value of the office buildings.* Works with Building Engineer/Chief Engineer to assign employees to duties pursuant to client and JLL guidelines.* Arranges for alterations to, or maintenance, upkeep, or reconditioning of facilities as specified in the operating budget, management plan and/or management services agreement.* Draft contracts within 24-48 hours, conduct follow-up with vendor for return of contract in a timely manner. Pulling together mandated contract package documents for review and signature by GM. Forward and track as needed for communication and compliance.* Competitively bids and prepares all service contracts to assure high quality and cost effective services. Assembles and analyzes contract bids, and submits bids, recommendations and standard form contract agreement to Vice President for execution.* Work with Operating Engineer/Chief Engineer to ensure that emergency evacuation procedures are in place and life safety systems are operating effectively and that 4-Sight is kept updated on a regular basis.* Assists Chief Engineer in meeting the assigned criteria within the Compliance Excellence Program and Engineering Audit with the assistance of the Property Administrator. Assures compliance with JLL policies, procedures and standard practices.* Maintains role as primary/secondary contact for tenants relative to tenant service requests. Proactively meets with tenant representatives on scheduled basis. Communicates regularly with the Property Administrator, providing necessary support and information to this primary tenant contact.* Prepares and/or reviews periodic inventory of building contents and property condition, and forwards listing to client for review.* Overseas, communication and management the tenant move-in/move-out process to minimize disruption to established tenants.* Manages the development, of the Property Administrator and the Quality Tenant Service ("QTS") program. In addition, oversees the implementation of the QTS program at assigned buildings.****Requirements***** Associate or bachelor's degree. A degree in either finance, accounting or master's degree is strongly preferred.* 3+ years of commercial property management experience including budget preparation/financial reporting, familiarity with building systems, lease negotiation, documentation and administration.****Highly Desirable Attributes***** Must be able to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations.* Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public.* Ability to define and resolve complex issues and resolve with practical concrete business minded solutions.* Proficient knowledge of Microsoft Office/Suite, and any other software program or piece of technology identified as standard for Jones Lang LaSalle or requested by the Client.* Experience with Yardi, Kardin and AVID a plus.* Capable of assisting in the management of construction projects such as tenant improvements, restroom renovations and major repair and maintenance projects, etc.#LI**What you can expect from us**We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.We can't wait to see where your ambitions take you at JLL. Apply today!**JLL Privacy Notice**Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing