Public Health Institute
Administrative Coordinator
Public Health Institute, Oakland, California, United States, 94616
Administrative Coordinator
Posting Number:
#1924
Position Title:
Administrative Coordinator
Closing Date:
Until Filled
Location:
Remote, USA
Apply Here
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
PHI was distinguished as one of the top 50 "Best Non-Profit Organizations to Work For" by the Non-Profit Times in a national search.
Position SummaryThe Children's Oncology Group (COG), a National Cancer Institute supported clinical trials group, is the world's largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 10,000 experts in childhood cancer at more than 200 leading children's hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. Our goal is to cure all children and adolescents with cancer, reduce the short and long-term complications of cancer treatments, and determine the causes and find ways to prevent childhood cancer.
The Administrative Coordinator position is responsible for providing clerical, administrative, and data management support of the day-to-day operations for the department of Statistics Administration and COG research teams. The main functions of this position include the following: coordinator for two COG Data and Safety Monitor Committees, coordination of Case Report Form (CRF) review meetings, management of the Serious Adverse Event (SAE) notifications, processing of site submitted electronic documents, coordination of electronic subject study transfers in COG database systems.
This is a remote regular full-time position.
Full salary range for this position: $62,968 to $90,167per year. The typical hiring range for this position is from $62,968 (minimum) to $76,568 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate's knowledge, skills, experience, as well as budget availability.
Essential Duties & Responsibilities
Coordinate activities and communications for the two COG Data and Safety Monitoring Committees (DSMC), including production and distribution of materials in a timely manner.
Process amendments to the DSMC web application for review by the DSMC members; summarize the votes and communications.
Review and manage the SAE email inbox on a regular basis, reading emails as they arrive and triaging them to the appropriate study group, including management of COG operations staff SAE system user roles.
Perform subject transfers in COG Electronic Patient Registry and data systems.
Coordinate the processing and review of incoming study related electronic documents, such as patient medical reports, ensuring patient protected health information has been properly redacted.
Manage the Case Report Form (CRF) Review webinars.
Coordinate data transfers for industry trial transfers, including material collections, processing database image requests, and tracking the process to meet transfer timelines.
Assist with Statistics and Data Center administrative support projects, as needed.
Provide administrative support to the Group Statistician and Director of Statistics.
Travel for up to 2 working weeks per year when required.
Perform other duties as assigned.
Minimum Qualifications
5 years of progressive administrative support experience in a health, research, or clinical trials organization.
AA degree is required, or you can substitute with two additional years of related experience.
Other Qualifications
Ability to multitask while coordinating several projects.
Excellent communication skills and be able to work with people at all levels within the organization and externally.
Research data management experience preferred.
A self-starter, well organized, with good time and project management skills.
Strong commitment to customer service.
Have creative, collaborative, and problem-solving approaches to work.
Intermediate to advanced user skills in MS Office applications (Word, Excel, Outlook, and PowerPoint).
Good judgment and discretion.
Experience with coordinating conferences and meetings preferred.
Bachelor's degree is preferred.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
EEO Statement
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
ADA Statement:
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
#LI-REMOTE
To apply for any position, you must create an account on the Public Health Institute'sjob application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.
We're so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team atRecruitment@phi.org.
Find out more about the benefits of working at PHI.
Posting Number:
#1924
Position Title:
Administrative Coordinator
Closing Date:
Until Filled
Location:
Remote, USA
Apply Here
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
PHI was distinguished as one of the top 50 "Best Non-Profit Organizations to Work For" by the Non-Profit Times in a national search.
Position SummaryThe Children's Oncology Group (COG), a National Cancer Institute supported clinical trials group, is the world's largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 10,000 experts in childhood cancer at more than 200 leading children's hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. Our goal is to cure all children and adolescents with cancer, reduce the short and long-term complications of cancer treatments, and determine the causes and find ways to prevent childhood cancer.
The Administrative Coordinator position is responsible for providing clerical, administrative, and data management support of the day-to-day operations for the department of Statistics Administration and COG research teams. The main functions of this position include the following: coordinator for two COG Data and Safety Monitor Committees, coordination of Case Report Form (CRF) review meetings, management of the Serious Adverse Event (SAE) notifications, processing of site submitted electronic documents, coordination of electronic subject study transfers in COG database systems.
This is a remote regular full-time position.
Full salary range for this position: $62,968 to $90,167per year. The typical hiring range for this position is from $62,968 (minimum) to $76,568 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate's knowledge, skills, experience, as well as budget availability.
Essential Duties & Responsibilities
Coordinate activities and communications for the two COG Data and Safety Monitoring Committees (DSMC), including production and distribution of materials in a timely manner.
Process amendments to the DSMC web application for review by the DSMC members; summarize the votes and communications.
Review and manage the SAE email inbox on a regular basis, reading emails as they arrive and triaging them to the appropriate study group, including management of COG operations staff SAE system user roles.
Perform subject transfers in COG Electronic Patient Registry and data systems.
Coordinate the processing and review of incoming study related electronic documents, such as patient medical reports, ensuring patient protected health information has been properly redacted.
Manage the Case Report Form (CRF) Review webinars.
Coordinate data transfers for industry trial transfers, including material collections, processing database image requests, and tracking the process to meet transfer timelines.
Assist with Statistics and Data Center administrative support projects, as needed.
Provide administrative support to the Group Statistician and Director of Statistics.
Travel for up to 2 working weeks per year when required.
Perform other duties as assigned.
Minimum Qualifications
5 years of progressive administrative support experience in a health, research, or clinical trials organization.
AA degree is required, or you can substitute with two additional years of related experience.
Other Qualifications
Ability to multitask while coordinating several projects.
Excellent communication skills and be able to work with people at all levels within the organization and externally.
Research data management experience preferred.
A self-starter, well organized, with good time and project management skills.
Strong commitment to customer service.
Have creative, collaborative, and problem-solving approaches to work.
Intermediate to advanced user skills in MS Office applications (Word, Excel, Outlook, and PowerPoint).
Good judgment and discretion.
Experience with coordinating conferences and meetings preferred.
Bachelor's degree is preferred.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
EEO Statement
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
ADA Statement:
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
#LI-REMOTE
To apply for any position, you must create an account on the Public Health Institute'sjob application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.
We're so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team atRecruitment@phi.org.
Find out more about the benefits of working at PHI.