City of Rochester Hills, MI
Administrative Assistant II - Assessing
City of Rochester Hills, MI, Rochester, Michigan, us, 48308
Salary:
$26.81 - $31.08 Hourly
Location :
Rochester Hills, MI
Job Type:
Full-Time Regular
Job Number:
00433
Department:
Assessing
Opening Date:
09/18/2024
Closing Date:
10/11/2024 5:00 PM Eastern
General Description
This position is responsible for providing administrative and program support to the department and exemplary customer service to the public.
This is an AFSCME, Local 2491 position.Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.Provides first line customer service to internal and external customers in a professional, courteous and tactful manner. Addresses and resolves customer questions and concerns in person, by telephone and in writing.Processes incoming and outgoing departmental mail.Composes routine correspondence; proofreads and edits documents that may contain sensitive personal information; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.Creates and maintains filing and record systems, provides retention of records as required; and assists with records requests.Accepts, reviews, and prepares land divisions for processing; develops letters of acceptance or denial; and updates applicable databases.Processes property transfer affidavits, principle residence exemption, and warranty deeds, using state guidelines, laws and assessing procedures.Processes payroll, blanket purchase order invoices, and purchases utilizing purchase cards. Orders supplies.Imports daily/monthly building permit data into Assessing database; prepares documents for field work.Draws structural footprints utilizing electronic drawing software to transfer hand drawn sketches to electronic format.Performs data entry and proofreading.Serves as backup secretary to the Board of Review.Reviews state bulletins for procedural changes and applies updated information to the Property Tax Exemption process.Tracks sales within the City using various media and computer resources.Other duties as assigned.
Required Minimum Qualifications/Desirable Qualifications
MINIMUM REQUIRED QUALIFICATIONS
Associates degree or two (2) years of college course work in an administrative assistant or office management related program; AND three (3) years of experience in progressively responsible administrative support positions; ORHigh School diploma or GED equivalent AND eight (8) years of experience in progressively responsible administrative support positionsIntermediate proficiency with office computers and related applications to perform word processing, and data entry for computer assisted mass appraisal (CAMA) system.Supplemental Information
PHYSICAL REQUIREMENTS
This work involves occasional lifting of up to 25 pounds within a limited range for access to storage boxes; work regularly requires sitting, frequently requires standing, speaking or hearing, and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.Work has standard vision requirements.Vocal communication is required for expressing or exchanging ideas by means of the spoken word.Hearing is required to perceive information at normal spoken word levels.Work requires preparing and analyzing written or computer data and observing general surroundings and activities.Work has no exposure to environmental conditions.Work is generally in a moderately noisy office setting (e.g. business office, light traffic).Examination Information:Performance Test:
To evaluate intermediate skill with Word and Excel (70% passing).
Oral Evaluation of Qualifications:
To evaluate technical knowledge, decision-making/problem solving skills, employment history, communication skills, and other factors related to successful performance in this position.
Note:
The above examination information may be modified for this or future postings.
Application Process
Please complete an on-line application, located on the City's website at by 5:00 p.m., October 11, 2024. First consideration will be given to applicants who apply by 5:00 p.m., October 4, 2024.Note Regarding Starting Wage:
Each position at the City of Rochester Hills has an assigned Pay Grade consisting of 6 steps. New employees generally start at Step 1 to allow for growth and wage progression, aligned with the City's annual review process. The City will evaluate the applicant's skills and experience to determine whether a higher Step placement is appropriate.We value diversity, equity and inclusion as a foundation for innovation and seek candidates who represent a variety of backgrounds and perspectives.
It is the policy of the City of Rochester Hills to hire qualified individuals with limiting conditions in accordance with all applicable state and federal laws. Applicants having a limiting disability requiring some special accommodation to participate in the examination process, as described above, must notify the Human Resources Department of that fact at the time of application, or at least one week prior to test date. Questions relative to this matter should be referred to the Director of Human Resources.
City Provided BenefitsPension
- 15% of employees salary contributed to defined compensation (401a) plan; 50% vested after 3 years; 75% vested after 4 years and 100% vested after 5 yearsRetiree Health Care Funding Plan
- 4% of employee's salary contributed to retiree health care funding plan; vested after 5 yearsVacation
- 10 days to a maximum of 25 days annually as accrued based on tenureAnnual Leave
- 13 days annually as accruedHolidays
- 12 days annuallyHealth Care Core Package
- Medical, Dental and Vision provided first of the month following 60 days of employment (buy up options available)Short-Term and Long Term Disability, Life and AD& D Insurance
- provided first of the month following 180 days of employment pending successful completion of probationTuition Reimbursement Plan -
$2500 annually for approved coursesAdditional Benefits
- Employee Assistance Program and Wellness benefit
01
Select which level experience applies to you:
At least an associates degree or two (2) years of college course work in an administrative assistant or office management related program; AND at least three (3) years of experience in progressively responsible administrative support positionsA high School diploma or GED equivalent AND at least eight (8) years of experience in progressively responsible administrative support positionsNone of the above
02
Do you have intermediate proficiency with office computers and related applications to perform word processing, and data entry for computer assisted mass appraisal (CAMA) system?
YesNo
03
Should you be selected to move forward in the recruitment process:The next step in our recruitment process is computer-based testing for Word, Excel and PowerPoint. The City uses Entech, a third-party provider, to conduct our testing. In order to proceed, the City will need to provide Entech with your contact information (phone number and email) so they may coordinate testing with you.Do you give the City permission to provide your contact information to Entech?
YesNo
Required Question
$26.81 - $31.08 Hourly
Location :
Rochester Hills, MI
Job Type:
Full-Time Regular
Job Number:
00433
Department:
Assessing
Opening Date:
09/18/2024
Closing Date:
10/11/2024 5:00 PM Eastern
General Description
This position is responsible for providing administrative and program support to the department and exemplary customer service to the public.
This is an AFSCME, Local 2491 position.Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.Provides first line customer service to internal and external customers in a professional, courteous and tactful manner. Addresses and resolves customer questions and concerns in person, by telephone and in writing.Processes incoming and outgoing departmental mail.Composes routine correspondence; proofreads and edits documents that may contain sensitive personal information; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.Creates and maintains filing and record systems, provides retention of records as required; and assists with records requests.Accepts, reviews, and prepares land divisions for processing; develops letters of acceptance or denial; and updates applicable databases.Processes property transfer affidavits, principle residence exemption, and warranty deeds, using state guidelines, laws and assessing procedures.Processes payroll, blanket purchase order invoices, and purchases utilizing purchase cards. Orders supplies.Imports daily/monthly building permit data into Assessing database; prepares documents for field work.Draws structural footprints utilizing electronic drawing software to transfer hand drawn sketches to electronic format.Performs data entry and proofreading.Serves as backup secretary to the Board of Review.Reviews state bulletins for procedural changes and applies updated information to the Property Tax Exemption process.Tracks sales within the City using various media and computer resources.Other duties as assigned.
Required Minimum Qualifications/Desirable Qualifications
MINIMUM REQUIRED QUALIFICATIONS
Associates degree or two (2) years of college course work in an administrative assistant or office management related program; AND three (3) years of experience in progressively responsible administrative support positions; ORHigh School diploma or GED equivalent AND eight (8) years of experience in progressively responsible administrative support positionsIntermediate proficiency with office computers and related applications to perform word processing, and data entry for computer assisted mass appraisal (CAMA) system.Supplemental Information
PHYSICAL REQUIREMENTS
This work involves occasional lifting of up to 25 pounds within a limited range for access to storage boxes; work regularly requires sitting, frequently requires standing, speaking or hearing, and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.Work has standard vision requirements.Vocal communication is required for expressing or exchanging ideas by means of the spoken word.Hearing is required to perceive information at normal spoken word levels.Work requires preparing and analyzing written or computer data and observing general surroundings and activities.Work has no exposure to environmental conditions.Work is generally in a moderately noisy office setting (e.g. business office, light traffic).Examination Information:Performance Test:
To evaluate intermediate skill with Word and Excel (70% passing).
Oral Evaluation of Qualifications:
To evaluate technical knowledge, decision-making/problem solving skills, employment history, communication skills, and other factors related to successful performance in this position.
Note:
The above examination information may be modified for this or future postings.
Application Process
Please complete an on-line application, located on the City's website at by 5:00 p.m., October 11, 2024. First consideration will be given to applicants who apply by 5:00 p.m., October 4, 2024.Note Regarding Starting Wage:
Each position at the City of Rochester Hills has an assigned Pay Grade consisting of 6 steps. New employees generally start at Step 1 to allow for growth and wage progression, aligned with the City's annual review process. The City will evaluate the applicant's skills and experience to determine whether a higher Step placement is appropriate.We value diversity, equity and inclusion as a foundation for innovation and seek candidates who represent a variety of backgrounds and perspectives.
It is the policy of the City of Rochester Hills to hire qualified individuals with limiting conditions in accordance with all applicable state and federal laws. Applicants having a limiting disability requiring some special accommodation to participate in the examination process, as described above, must notify the Human Resources Department of that fact at the time of application, or at least one week prior to test date. Questions relative to this matter should be referred to the Director of Human Resources.
City Provided BenefitsPension
- 15% of employees salary contributed to defined compensation (401a) plan; 50% vested after 3 years; 75% vested after 4 years and 100% vested after 5 yearsRetiree Health Care Funding Plan
- 4% of employee's salary contributed to retiree health care funding plan; vested after 5 yearsVacation
- 10 days to a maximum of 25 days annually as accrued based on tenureAnnual Leave
- 13 days annually as accruedHolidays
- 12 days annuallyHealth Care Core Package
- Medical, Dental and Vision provided first of the month following 60 days of employment (buy up options available)Short-Term and Long Term Disability, Life and AD& D Insurance
- provided first of the month following 180 days of employment pending successful completion of probationTuition Reimbursement Plan -
$2500 annually for approved coursesAdditional Benefits
- Employee Assistance Program and Wellness benefit
01
Select which level experience applies to you:
At least an associates degree or two (2) years of college course work in an administrative assistant or office management related program; AND at least three (3) years of experience in progressively responsible administrative support positionsA high School diploma or GED equivalent AND at least eight (8) years of experience in progressively responsible administrative support positionsNone of the above
02
Do you have intermediate proficiency with office computers and related applications to perform word processing, and data entry for computer assisted mass appraisal (CAMA) system?
YesNo
03
Should you be selected to move forward in the recruitment process:The next step in our recruitment process is computer-based testing for Word, Excel and PowerPoint. The City uses Entech, a third-party provider, to conduct our testing. In order to proceed, the City will need to provide Entech with your contact information (phone number and email) so they may coordinate testing with you.Do you give the City permission to provide your contact information to Entech?
YesNo
Required Question