SourcePro Search, LLC
Administrative Assistant
SourcePro Search, LLC, New York, New York, us, 10261
We have an excellent opportunity for a dynamic full time Administrative Assistant in New York City.
The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; is anticipatory, and confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
What You'll Do:
Track, compile, organize and submit appropriate expenses into Chrome RiverMaintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests and /or members of the Group, taking care of all the details in connection with each eventArrange all travel and lodging to and from all locationsHandle all telephone calls and/or transcribes voice mail messages into emailsScans, copies materials for GroupMonitor emails and respond to those that can be addressedInput time into InTappWork with assigned biller who drafts bills for reviewMaintains-inputs and updates contacts and listsPrepares, proofreads and processes engagement letters and other correspondenceOpens new mattersPerforms conflicts checksAssists with check processing and records filing for the departmentWhat You'll Bring:
Office/Clerical Administrative experience is requiredAble to work in the office five days a week, Monday through FridayExperience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and OutlookAbility to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervisionExcellent communication skillsAbility to work autonomously or in a team environmentWork well under pressure and strict deadlinesAbility to work overtime if necessary
The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; is anticipatory, and confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
What You'll Do:
Track, compile, organize and submit appropriate expenses into Chrome RiverMaintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests and /or members of the Group, taking care of all the details in connection with each eventArrange all travel and lodging to and from all locationsHandle all telephone calls and/or transcribes voice mail messages into emailsScans, copies materials for GroupMonitor emails and respond to those that can be addressedInput time into InTappWork with assigned biller who drafts bills for reviewMaintains-inputs and updates contacts and listsPrepares, proofreads and processes engagement letters and other correspondenceOpens new mattersPerforms conflicts checksAssists with check processing and records filing for the departmentWhat You'll Bring:
Office/Clerical Administrative experience is requiredAble to work in the office five days a week, Monday through FridayExperience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and OutlookAbility to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervisionExcellent communication skillsAbility to work autonomously or in a team environmentWork well under pressure and strict deadlinesAbility to work overtime if necessary